HomeMy WebLinkAboutMBC Minutes 3/13/2013MUNICIPAL BUILDING COMMITTEE
March 13, 2013
MEETING MINUTES
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MEMBERS PRESENT: Maureen Doherty, Chairperson; Robert Barry, Vice Chairmbh OFFICE
Julie Hunter, Member; Chris Paquin, Member; Steve Rosen, Nffnbl ! 8 A r'- 38
GUESTS PRESENT: Lee Azinheira, Director of Public Works
Walter Parker— School Department
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The meeting opened at 6:30 pm at the Mansfield Town Hall
Future Meeting Schedule: Next Meeting Scheduled for April 10, 2013 at 6:30pm at
Mansfield Town Hall.
Meeting Minutes:
Updates on School Projects (Walter Parker)
• Walter Parker presented the certificate of substantial completion for Phase 1 of the
window project at the Robinson School. He is looking for a vote to accept this and
recommend to the School Department to sign off in order to meet requirements for
Massachusetts State Building Authority.
Motion: To vote to accept this and recommend to the School Department to sign off in
order to meet requirements for Massachusetts State Building Authority.
(Hunter /Barry); All in Favor; Unanimous; Approved
Walter Parker recommends payment of Invoice #1 to CDM Maguire for structural work
on the high school gymnasium wall in the amount of $5,200.
Motion: To recommend payment of Invoice #1 to CDM Maguire for structural work on the
high school gymnasium wall in the amount of $5,200.
(Paquin /Hunter); All in Favor; Unanimous; Approved
• Walter Parker recommends payment of invoice #2 from Maguire Group for bidding on
contract documents in the amount of $11,000.00 (half of this phase).
Motion: To approve payment to CDM Maguire for Invoice #2 for work on the high school
Gymnasium wall for contract documents in the amount of $11,000.00.
(Rosen /Barry); All in Favor; Unanimous; Approved
• Walter Parker presented two proposals; one is for the auditorium (Qualters and MHS)
smoke vents and the second is for the gymnasium floor at the high school.
Memorial Hall Project: Lee Azinheira joined the meeting at 7:20pm to Review RFQ for
Memorial Hall Project
• The Municipal Building Committee reviewed the final draft document for the Request for
Qualification for architectural services for Memorial Park.
MBC Meeting Minutes March 13, 2013
Motion: To recommend acceptance of this draft based on the edits made by the
Committee and final review and acceptance of the chair
(Barry/Rosen); All in Favor; Unanimous; Approved
Motion: To further discussion on the RFQ, not to violate open meeting law, the Chairman
will work with Lee Azinheira and get the final copy and send out to committee
members for final review individually and acceptance and if any comments, it can
go to Lee Azinheira with copy to chair individually so that we do not have any
deliberations outside.
(Barry/Rosen); All in Favor; Unanimous; Approved
DPW Facility Updates (Lee Azinheira)
The consensus of the Committee is to speed update on DPW Building and DPW New Facility.
The Finance Committee has requested to Lee Azinheira that they wanted a five -year plan.
Chairman would like consensus of Committee to write a letter to Town Manager stating that the
capital plans have been discussed (new DPW Facility; Garage at Train Station; Public Safety
Building and the School Department projects). We need to reiterate the need of some support
or other staffing support devoted to the Municipal Building Committee to help us with these
projects.
Motion: From Municipal Building Committee Chairman will send letter from Municipal
Building Committee to Town Manager asking that we have our support staffing
considerations put into the 5 -year plan.
(Paquin /Barry); All in Favor; Unanimous; Approved
Water Projects Update — Lee Azinheira
• Lee Azinheira recommends approval of payment to Barbato Construction for Contract
#1; Application #18 in the amount of $164,260.91
Motion: To approve payment of Contract #1; Application #18 to Barbato Construction in
the amount of $164,260.91.
(Barry/Paquin); All in Favor; Unanimous; Approved
• Lee Azinheira recommends payment of Invoice #417156 to Weston & Sampson dated
January 16, 2013 in the amount of $4,000.00 which brings the project up to 97%
completion.
Motion: To approve payment of Invoice #417156 to Weston & Sampson dated January
16, 2013 in the amount of $4,000.00
(Barry/Hunter); All in Favor; Unanimous; Approved
• Lee Azinheira recommends payment of Application #18; Contract #2 for Winston
Builders in the amount of $51,027.
Motion: To approve payment of Application #18; Contract #2 for Winston Builders in the
amount of $51,027.
(Rosen /Barry); All in Favor; Unanimous; Approved
Well Updates: The dedication of Albertini Well is scheduled for May 18'". Town Manager has
approved the plaque boards.
MBC Meeting Minutes Much 13, 2013
Capital Improvement Projects: No update recorded
Memorial Hall Project: Committee Reviewed House Doctor for Memorial Park
Review of Previous Minutes: None
New Business: No updates
Next Meeting: April 10, 2013.
The meeting adjourned at 9 pm
Respectfully submitted,
Robert Barry
MDC Meeting Minutes March 13, 2013
Date of Acceptance