HomeMy WebLinkAboutMBC Minutes 11/13/2013MUNICIPAL BUILDING COMMITTEE
November 13, 2013
MEETING MINUTES
MEMBERS PRESENT: Robert Barry, Chairman; Julie Hunter, Member; Chris Paquin, Member; A T ICE
Steve Rosen, Member Zuli, IJL 10
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ABSENT: Maureen Doherty
GUESTS PRESENT: Walter Parker — School Department
Lee Azinheira, DPW Director
The meeting opened at 6:48 pm at the Mansfield Town Hall
Meeting Minutes:
Review minutes of meeting
July 171h August 21st and Sept 11th. MBC will review the three minutes and mark up accordingly.
MBC will edit those minutes and return.
Update on Mansfield Schools Project —Walter Parker
Gym is all done. The electricians were putting up the emergency lights but that is a
separate contract; scoreboard is up. Chris Paquin said the punch list is complete.
Motion: To pay Application #5; Invoice #131105 dated 10130/2013 to Northern
Contracting Corporation for gym wall repair project in the amount of $262,287.97.
(Pending back up documentation) (Paquin /Hunter) All in favor; Unanimous;
Approved
Other Upcoming Projects with the School Department
• Staged smoke vents in the high school and Qualters Middle School. High School gym
floor and remainder of the window package in Robinson School, whatever we can afford.
All 3 projects are tentatively scheduled for this coming summer 2014.
Update on Robinson School Windows Project
MBC will be monitoring all phases of the project. Gale Associates has a proposal for
modifying the design in the bid package for $8,000.00; bid phase services for $2,500.00;
construction period services for time and materials $31,000.00 for a total $41,500.00
(Phase 2 Robinson Window Replacement Project). MBC has asked Walter Parker to
invite them to the next meeting on December 11th to present the project to the MBC
committee for approval.
Motion: Motion to approve Gale Associates proposal for design in the amount of
$8,000.00 (Hunter /Rosen) all in favor Unanimous
• Gym wall project evaluate CDR Maguire's invoice #9 dated 10/7/13 $978.54, 100% of
their fee, we do not have close out documentation yet.
MBC Meeting Minutes November 13, 2013
Motion: To approve pay requisition #9 in the amount of $978.54 (Rosen /Paquin) All in
favor; Unanimous;
Gym floor and stage vents
Walter will report to us on monthly basis, we will not monitor as close as window project.
Proposing to board, that we will be more actively engaged in the Robinson School
window project with respect to the design and Gale Associates. Walter Parker will
monitor gym floor and stage vents, and control that with school department and report to
us on a monthly basis relative to status of finances and any advice they need from us.
Stage vents and gym floor, Walter will distribute electronically and /or hard copies of
documents to board.
Water projects
Bob Chappell from Woodard & Curren
• Evaluating final payments and recommendations for cat springs and the Walsh Water
Treatment plan upgrades. Summary tally sheet that incorporates invoices dated
October, 2012 -Sept 2013, totaling $53,314.54 final payment to Woodard & Curren for
cat springs and Walsh Water Treatment upgrade
Motion: To approve (Hunter /Rosen) All in favor; Unanimous
• Outstanding invoices for Woodard & Curren for Albertini water treatment plant
upgrades. October, 2012 -Sept, 2013 total net amount due $130,526.06 for all work
performed and completed to date by Warden and Curren.
Motion: To approve Albertini total payment of $130,526.06 (Paquin /Hunter) all in favor
unanimous
• There may be a few minor extra charges on either project as a result of potential
warranty issues and final year end or warranty period ends with DEP. Applicable to both
projects.
Memorial Hall update — Lee Azinheira
• Architect was out and did initial field investigations.
DPW Building Update — Lee Azinheira
• CIP for construction asked for design and construction full amount consists of everything
in estimate. December 4 scheduled to meet with Board of Selectman and Planning
board for Jeff Alberti from Weston & Sampson to do a presentation. Information being
sent to all residents in area for an informational meeting.
Meeting adjourned at 8:39pm
MBC Meeting Minutes November 13, 2013
Respectfully submitted,
Robert Barry
Si ature of Chair .
MBC Meeting Minutes November 13, 2013
Date of ccep ante