Loading...
HomeMy WebLinkAboutBOS MINUTES 10-15-14Board of Selectmen Minutes October 15, 2014 Present: Jess Aptowitz; Acting Chairman, Doug Aniline; Clerk, Frank DelVecchio, Olivier Kozlowski and William Ross; Town Manager - Absent: Chairman George Dentino Vice Chairman Aptowitz called the meeting to order. Vice Chairman Aptowitz reminded that this meeting is being broadcast live by Mansfield Cable Access and taped for future broadcast. Vice Chairman Aptowitz noted that Chairman Dentino is away and as Vice Chairman he will be coordinating this evening's meeting. Vice Chairman Aptowitz noted that this is the earliest the Town has scheduled the hearing in his recollection. Mr. Ross reported all paperwork is in order and notice has been scheduled by law. Motion: To approve October 29, 2014 as the date for the Tax Classification Hearing (Annino /DelVecchio) PASSES 4:0 Mr. Kozlowski recused himself from the discussion as he is a business owner in the area. Presenting before the Board is Rick Alves, Town Engineer. Mr. Alves presented the goal with regards to the North Main/Oakland Streets area (north of Chaurrcy Street): • Make Oakland Street a two way • Mansfield Avenue a parking lot • Create additional parking for the public Mr. Alves explained this plan would encompass: • 12 foot lanes (with 1 foot fog lines) throughout North Main and Oakland Streets up to the limit of Mansfield Avenue. He noted the intersection of Chauncy and North Main will remain the same and is projecting the curbing and sidewalk at all intersections and streets along North Main to protect the proposed parallel parking stalls. • Proposal of Mansfield Avenue as a parking lot would consist of 46 angle parking spaces with 21 parallel spaces on the east side of Mansfield Avenue which will create a variable width travel lane between 16 -18 feet wide. • Additional 13 angle parking spaces are being proposed north of the North Common with an elevated crosswalk prior to exiting on North Main Street. • Crocker Street will remain a one way in the same direction as today with parallel parking on the south side and that Crocker and Pratt Streets will maintain its parallel parking. • Westerly side of North Main Street will have a 19 stall parking area which will make up for the loss of parking where the island and memorial currently exist. • The location of the means of ingress and egress are proposed at the existing curb cuts at Mass Glass and the Regent which will allow for access for possible future development in the area. Board Of Selectmen's Meeting October 15, 2014 Page I of 10 • At Pratt Street (intersection of Fuller Place) proposing a one way in westerly direction with angle parking on the north side which will accomplish in slowing traffic in the westerly direction and help with turning movement onto North Main in a northbound direction. • Northerly of Pratt and North Main Streets proposing parallel parking on the westerly side up to Kingman Avenue. • Currently there is no proposal of any land takings but may need temporary construction easements in the future. • Intersection of Mansfield Avenue and Oakland Street is being proposed at a 90 degree angle to slow the traffic down and eliminate trucks from entering the new parking lot. All intersecting streets would be under stop sign control and an estimated cost of $1,000,000. Mr. Alves explained that with all the proposed improvements there would be an overall increase in parking of approximately 16 spaces. Mr. Alves mentioned that there will be a public meeting on October 21St at 6:00pm in Meeting Room 3A/B to receive input from residents, businesses and abutters. Mr. Ross noted that the addition of spaces will allow the Town to convert the parking spaces on Oakland Street back to two hour parking, which will benefit the businesses. Additionally, converting Oakland Street to two -way will alleviate the issues involving trucks. Don Cleary, Planning Board, asked if there was any consideration to reverse the direction of traffic on Mansfield Avenue as presented by the Northeastern students. Mr. Ross explained that the concern was the loss of the protected left turn. Mr. Alves also noted that there would be a loss of parallel parking spaces on the right where his goal was to keep traffic away from the Chauncy Street area. Daniel Dulaski, York Road resident and professor at Northeastern University, noted the students at Northeastern worked extremely hard on considerations for this area and commended the Town on the plan presented this evening as it is a much improved plan from what was presented last year (roundabout). He asked that, in terms of parking on Mansfield Avenue, if reverse angle parking (driving by space and back in) was an option. Mr. Dulaski also recommended that in terms of Crocker Street (one way eastbound) if there was a way to flip parking to the other side. His final recommendation was to have the new parking lot area (Mansfield Avenue) as a one way in, angle parking throughout and exit onto North Main Street (exit only). Mike McClanahan, Planning Board, felt the Town considered parking more than traffic flow with regards to this plan. He referenced the Pratt Street area, from 7:00am — 9:00am, on the Route 106 side has about 14 -15 vehicles parked because of the dealership. His concern if it is made a one way numerous travelers use the secondary road (coming out from Foxboro) to avoid the Route 106 traffic flow. He felt that the whole traffic picture needed to be examined as it is increasing daily. James Turnbull, 2 Morini Street, commended Mr. Alves on the design and for including the Northeastern students on the project. He felt that Professor Dulaski's idea of reverse angle parking was a unique and suggested it as a trial run. Mr. Turnbull noted he is a frequent user of the intersection of North Main and Oakland, as a pedestrian and by bicycle, and felt the proposed plan to be a vast improvement and voiced his support. Board Of Selectmen's Meeting October 15, 2014 Page 2 of 10 Mr. Alves noted the Town experimented with reverse angle parking (60 degree angle) at Town Hall with Town staff where the smaller vehicles did not have an issue but found with the larger vehicles it was more difficult, especially with vehicles on either side. Mr. Alves likes the concept but was concerned with timing of commuters and the rush of the hour. He did not feel that reverse angle parking was feasible. Lee Azinheira, DPW Director, noted that all abutters have been invited next week to discuss the plans presented this evening and he encouraged their input. Vice Chairman Aptowitz asked if Public Safety has weighed in on the plans to which Mr. Ross noted this has been a group effort with a combination of input from Police, Fire, Electric, DPW and the Northeastern students. Vice Chairman Aptowitz noted he has received communication regarding the memorial currently on site and asked if that would be affected. Mr. Ross noted that the Town will reach out to the family to ensure the memorial is kept in -tact and possibly improved at its new location. Mr. DelVecchio asked how these plans will affect the plans further down North Main Street (across Route 106). Mr. Ross noted this plan actually ties into the future plans that may come to pass to return Main Street to two way traffic. One major issue with that is the fire station. Mr. DelVecchio wanted to be sure that the bike path idea presented by the Northeastern students was still a consideration to which both Mr. Alves and Mr. Ross agreed there was room to provide for that. Representative Barrows was present and noted that the Downtown Business Association had met to discuss the plan and embraced it. It was their hope to connect downtown with the train station area. He hoped that the Town would consider keeping with the same traffic flow as is present at Route 140 and Route 106 where each entry at that intersection can proceed on its own. Vice Chairman Aptowitz asked Mr. Ross to explain the process. Mr. Ross noted there will be a informal meeting next week with abutters and business owners so that their input could be received (October 21st at 6:00pm). Input from that meeting will be incorporated and relayed back to the Board of Selectmen. Ultimately, the Board of Selectmen will approve the final design. Mr. Ross noted it is believed that funding could come from the State program MassWorks as the Town fits the criteria beautifully with its economic development in the community and there is an opportunity for a development corridor in the area. Mr. Ross noted any other funding would come from either Chapter 90 or from Town regular general funds, including capital funds but there has been no final as to the cost is an estimate and believed the Town is in good financial shape to make this happen. Mr. Ross noted there will also be involvement of the Electric Department and Parking Enterprise. Vice Chairman Aptowitz thanked Mr. Alves for all his hard work. Board Of Selectmen's Meeting October 15, 2014 Page 3 of 10 Present before the Board is Lou Andrews, Chairman of the Airport Commission. Vice Chairman Aptowitz believed that Chairman Dentino was concerned that the Airport Commission did not sign the document prior to submission for approval by the Board. Mr. Andrews assured that this was approved by the Airport Commission prior to submission to the Board. Mr. Kozlowski noted that a portion of the funds to paint the beacon tower will come out of the Airport Enterprise Fund. Mr. Ross confirmed that the Airport will pay 20% for a total of $1,664. Mr. Kozlowski inquired if, after paying this expense, there would be enough funds to mitigate with respect to the removal of trees on the bike path as presented to those residents at Town Meeting, Mr. Andrews reported that the Airport Commission is fully aware of the verbal commitment prior to Town Meeting and will have approximately $70,000 left in the account and did not foresee any issue. Mr. DelVecchio recused himself from this discussion. Mr. Ross explained that this is a bond issue to permanently finance several projects approved at Town Meeting last year where temporary financing has been in place. Mr. Annino, as Clerk, read the vote into the record: Voted: that the sale of the $3,400,000 General Obligation Municipal Purpose Loan of 2014 Bonds of the Town dated October 22, 2014 (the `Bonds "), to Janney Montgomery Scott LLC at the prices of $3,715,288.80 and accrued interest is hereby approved and confirmed. The Bonds shall be payable on October 15 of the years and in the principal amounts and bear interest at the respective rates, as follows: (Annino/Kozlowski) PASSES 3:0 Further Voted: To approve the sale of a $1,725,000 1.0 percent General Obligation Bond Anticipation Notes of the Town dated October 24, 2014, and payable October 23, 2015 (the Board Of Selectmen's Meeting October 15, 2014 Page 4 of 10 Interest Interest Year Amount Rate Year Amount Rate 2015 $340,000 2.00% 2020 $340,000 4.00% 2016 $340,000 3.00% 2021 $340,000 4.00% 2017 $340,000 4.00% 2022 $340,000 3.00% 2018 $340,000 4.00% 2023 $340,000 3.00% 2019 $340,000 4.00% 2024 $340,000 3.00% (Annino/Kozlowski) PASSES 3:0 Further Voted: To approve the sale of a $1,725,000 1.0 percent General Obligation Bond Anticipation Notes of the Town dated October 24, 2014, and payable October 23, 2015 (the Board Of Selectmen's Meeting October 15, 2014 Page 4 of 10 "Notes "), to Eastern Bank at par, plus a premium of $12m 144.67 (Armino/Kozlowski) PASSES 3:0 Further Voted: That in connection with the marketing and sale of the Bonds, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated October 1, 2014, and a final Official Statement dated October 8, 2014 (the "Official Statement "), each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. (Annino/Kozlowski) PASSES 3:0 Further Voted: That in connection with the marketing and sale of the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated October 1, 2014, and a final Official Statement dated October 8, 2014, each in such form as may be approve d by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. (Annino /Kozlowski) PASSES 3:0 Further Voted: That the Town Treasurer and the Board of Selectmen be, and hereby are, authorized to execute and deliver continuing and significant events disclosure undertakings in compliance with SEC Rule 15c2 -12 in such forms as may be approved by bond counsel to the Town, which undertakings shall be incorporated by reference in the Bonds and Notes, as applicable, for the benefit of the holders of the Bonds and Notes from time to time. (Armino /Kozlowski) PASSES 3:0 Further Voted: That we authorize and direct the Treasurer to establish post issuance federal tax compliance procedures in such form as the Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax - exempt status of the Bonds and Notes. (Annino /Kozlowski) PASSES 3:0 Further Voted: That each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. (Annino/Kozlowski) PASSES 3:0 Mr. Ross noted that the purpose of the bond issue $2,000,000 will go towards roads from 2014 Town Meeting, $650,000 towards roads from 2013 Town Meeting and $750,000 will go towards Robinson School Window Project from 2013 Town Meeting. While the Board signed the above documents, Vice Chairman Aptowitz read a public paving notice /road closure notice into the record for Franklin Street. Motion: To accept the surrender of the all alcoholic on premises license Grill of Colorado (DelVecchio /Annino) PASSES 4:0 None. Board Of Selectmen's Meeting October 15, 2014 Page 5 of 10 A. Review and Approval of Minutes of Meetings • Board of Selectmen Minutes October 1, 2014 Motion: To approve the Board of Selectmen Minutes for October 1, 2014 (DelVecehio /Kozlowski) PASSES 3:0:1 Annino ABSTAIN B. Approval of Warrants • Town Vendor Warrant No. 15015T $471,570.61 Motion: To approve Town Vendor Warrant No. 15015T $471,570.61 (Kozlowski /Annino) PASSES 4:0 • Electric Department Vendor Warrant No. 15015E $1,179,038.16 Motion: To approve Electric Department Vendor Warrant No. 15015E $1,179,038.16 (Kozlowski/DelVecchio) PASSES 4:0 • School Department Vendor Warrant No. 15015S $1,900.00 Motion: To approve School Department Vendor Warrant No. 15015S $1,900.00 (Kozlowski/DelVecchio) PASSES 4:0 • Town Payroll /Town Medicaid Payroll Warrant No. 15015PT $320,143.49 Motion: To approve Town Payroll /Town Medicaid Payroll Warrant No. 15015PT $320,143.49 (Kozlowski/DelVecchio) PASSES 4:0 • Town Deductions — Vendor Payroll Warrant No. 15015TV $101,468.14 Motion: To approve Town Deductions — Vendor Payroll Warrant No. 15015TV $101,468.14 (Kozlowski/DelVeechio) PASSES 4:0 • School Payroll School Medicaid Payroll Warrant No. 15015PS $1,546,932.05 Motion: To approve School Payroll School Medicaid Payroll Warrant No. 15015PS $1,546,932.05 (Kozlowski /DelVecehio) PASSES 3:1 Annino NAY • School Deductions Vendor Payroll Warrant No. 15015SV $526,839.93 Motion: To approve School Deductions Vendor Payroll Warrant No. 15015SV $526,839.93 (Kozlowski /DelVecehio) PASSES 4:0 • Town Vendor Warrant No. 15016T $337,718.53 Motion: To approve Town Vendor Warrant No. 15016T $337,718.53 (Kozlowski/DelVecchio) PASSES 4:0 • Electric Department Vendor Warrant No. 15016E $435,097.61 Motion: To approve Electric Department Vendor Warrant No. 15016E $435,097.61 (Kozlowski/DelVecehio) PASSES 4:0 • School Department Vendor Warrant No. 15016S $1,116,847.01 Motion: To approve School Department Vendor Warrant No. 150165 $1,116,847.01 (Kozlowski/DelVecchio) PASSES 4:0 • Town Payroll /Town Medicaid Payroll Warrant No. 15016PT in the amount of $300,555.83 Motion: To approve Town Payroll /Town Medicaid Payroll Warrant No. 15016PT $300,555.83 (Kozlowski/DelVecchio) PASSES 4:0 • Town Deductions — Vendor Payroll Warrant No. 15016TV $91,983.77 Motion: To approve Town Deductions — Vendor Payroll Warrant No. 15016TV $91,983.77 (Kozlowski/DelVecchio) PASSES 4:0 Board Of Selectmen's Meeting October 15, 2014 Page 6 of 10 C. Licenses and Permits • Consideration Of Hackney Driver's License For Already Taxi: Adam Jacobson Motion: To approve hackney driver's license for Adam Jacobson, Already Taxi (Kozlowski/DelVecchio) PASSES 4:0 • Consideration Of Hackney Driver's License For Stephen Sullivan, Veterans Taxi Motion: To approve hackney driver's license for Stephen Sullivan, Veterans Taxi (Kozlowski/Aptowitz) PASSES 4:0 • Approval Of Early Sunday Alcohol Sales For Off - Premises Retail Establishments Motion: To approve Early Sunday Alcohol Sales For Bristol Liquors (Kozlowski /DelVecchio) PASSES 4:0 Motion: To approve Early Sunday Alcohol Sales For Dub's Discount Liquors (DelVecchio/Kozlowski) PASSES 4:0 Motion: To approve Early Sunday Alcohol Sales For The Store (Kozlowski /DelVecchio) PASSES 4:0 Motion: To approve Early Sunday Alcohol Sales For Mansfield Deli (DelVeechio/Kozlowski) PASSES 4:0 Motion: To approve Early Sunday Alcohol Sales For Cork's Fine Wine and Liquors (Kozlowski/DelVecchio) PASSES 4:0 • Consideration Of Event Application For Marathon Sports Frosty 5k, December 7, 2014 Motion: To approve Marthon Spoils Frosty 5K on December 7, 2014 (Kozlowski /DelVecchio) PASSES 4:0 D. Correspondence • Invitation From Sherri Gurnon, Director, Mansfield Parks and Recreation Department To Attend The 2014 FIalloween Parade, Saturday, October 25, 2014 • Letter From MFN Regional Wastewater District Executive Director Lee Azinheira Regarding Vote Of The MFN Regional Wastewater District To Borrow Funds For Design Of Plant Expansion And Upgrades • Letter From National Grid Vegetation Management Strategy Regarding Notification Of Sideline Work • Letter From Deutsch Williams Regarding James Epstein and Lester S. Epstein v. Mansfield Zoning Board of Appeals • Communication From Resident Tina Silverio Regarding Ideas For The Former Fales Oil Site With regards to Vice Chairman Aptowitz's earlier reading of the Paving Notice /Road Closure on Franklin Street, Mr. Ross noted that it is important to emphasize to keep vehicles off that pavement until it cools as the Town is using a much higher level of asphalt. He understands that there will be inconvenience to some of the residents but they are working to deliver notices door to door as well as communicating via social media as well as a scroll on Cable Access. Mr. Ross also noted the Town is working on the final lift on the streets in Cabot Park within the next week to ten days. Work is moving forward on Pine Street as well with all he underground Board Of Selectmen's Meeting October 15, 2014 Page 7 of 10 work completed. Mr. Ross felt there was a lot of progress made on roadwork over the course of the summer. He noted that Representative Barrows mentioned earlier this evening the work being completed on the handicap access ramps and sidewalk area in the downtown. Mr. Ross reported that he looked into Chairman Dentine's request of additional lighting in the downtown where he found that the conduit has been cut off and realigned and in some cases the bases completely removed. It would be a costly project. It is Mr. Ross's understanding that those lights were removed because it was thought that there were too many lights making it hard to plow. The Town has been working closely with the School Department in creating a plan of maintenance on their many buildings. Mr. Ross is proud of the relationship and cooperation between the two groups. Mr. Annino felt the Municipal Report that was created was a great format and asked if the School side would have the same to which Mr. Ross noted the Town is working towards that very same format. Mr. Annino also asked for a yearly matrix of what projects should be completed and their status. Mr. Ross agreed with the suggestion. Mr. Ross noted the Town is looking to put together as one package a highway garage /public safety building for presentation at Town Meeting. Mr. Ross is looking for the Board's feedback as lie feels it is important for the public to view the whole program moving forward. Mr. Kozlowski asked if that meant one complex for highway garage /police and fire. Mr. Ross noted it means a municipal campus. Mr. DelVecchio asked if Mr. Ross felt that the Town would be far enough along for suggestions for the other property so that residents would know the long term plan for major facilities like the Library /Council On Aging building. Mr. Ross was unsure on the Library /Council On Aging and felt that the initial concern is for the highway garage and public safety buildings. Mr. DelVecchio would like to make it clear at Town Meeting there are other considerations going forward to which Mr. Ross agreed. Vice Chairman Aptowitz also noted to show the calculation of the money which will come off the books and have those figures available. Mr. Annino noted this will need to be a public relations campaign. Mr. Ross asked the residents for uatience as the Town works through the manv nroieets. Mr. DelVecchio was disappointed that the topic of Goals and Objectives was not on the agenda this evening. Mr. Kozlowski reported that the train station is now open. Mr. Annino noted it is important to get the Goals and Objectives on the agenda as both he and Mr. DelVecchio have submitted their lists. He noted that the Board could move forward and work off of their lists. It was explained that due to Chairman Dentino's absence it was decided to wait for a fall Board. It was agreed that this discussion would be scheduled for the next BOS meeting on October 29t11. Mr. Amrino felt Mr. Alves did a tremendous job with the presentation this evening and commended the entire group involved in putting together the informative presentation. Board Of Selectmen's Meeting October 15, 2014 Page 8 of 10 Mr. Annino asked what the next step for Memorial Hall was to which Mr. Ross explained to submit as part of the Capital Improvement Program for next year work on the roof and then work in stages from the study over a period of years. Mr. Annino noted it is a valuable asset to the Town and that the work needs to be done right. Mr. Ross noted that SERPDD would be utilizing its traffic analysis software to analyze the ideas presented with regards to Route 106. He anticipated results sometime in November. Mr. Annino felt the Northeastern students thought outside of the box with regards to their ideas. Mr. Annino noted he would also like to consider energy management systems with regards to the future of the Town's facilities. Mr. Ross has been out a few days and suggested postponing the Executive Session. Vice Chairman Aptowitz asked Mr. Ross for an inventory on the lights that are currently out. Vice Chairman Aptowitz met with the Finance Conunittee last week as he is Chairman of the Audit Committee. He reported that the Committee was pleased with the goals and objectives of the Finance Director. He also asked the Committee to review the tax levy documents. Vice Chairman Aptowitz asked for the status of the mural as he is being asked by residents. Mr. Ross noted all the funding for completion is in place and the Mural Committee is in discussion with the artist for a completion deadline. It is intended to be completed by next week. He noted they are still doing fundraising for maintenance. Vice Chairman Aptowitz commended Detective Sergeant Crosman for his work on another benefit for the Special Olympics. None. Board Of Selectmen's Meeting October 15, 2014 Page 9 of 10 Motion: To adjourn the Board of Selectmen's meeting at 8:35pm (Kozlowski/DelVecchio) yav, Signature of Clerk /Tracey Whalen Includes: PavbrgNotice -Road Closure jor Frmrklin Sheet Board Of Selectmen's Meeting October 15, 2014 Page 10 of 10 Date of Approval