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HomeMy WebLinkAboutBOH Minutes 10/17/1996I IVEI) BOARD OF HEALTH MINUTES OCTOBER 17, 1996 96 HIM 18 Pik 3: 28 Members Present: Chairman Ray Martin, Clerk Gary Forget, and Jim LAS e0(rd•CF{U SETTS 1. Call To Order at 7:46PM by Chairman Martin in the Town Hall. 2. Consent Agenda a. Approval of Minutes, October 3, 1996 b. Approval of Food Service Establishment Permit: Tanna Doyle, The Happy Landing, Airport MOTION: To approve the Consent Agenda as submitted. Leonard/Forget. All in favor. VOTED 3. Communications REGULAR CORRESPONDENCE: 1. ENSR Progress Report, July 1996, for Compo, Branch St. 2. DEP Notice of Responsibility to Nynex, 8 Bristol St., Sept. 26, 1996. 3. DEP, Final Inspection Treatment Facility Modification at the Prescott Wells to John Buckley, Water Superintendent, Oct. 9, 1996. 4. Copy letter from NEMS Health Educator to Mansfield Tobacco Merchants, Oct. 11, 1996 offering assistance with compliance with state and local laws re: sale, signage and merchandising of tobacco products. 5. Community Health & Home Services, Inc., September 1996 Report of services. 6. Letter from Karen Anne Doucette, applicant for Tobacco Coordinator, Oct. 11, 1996, thanking Board for interview. 7. Copy letter from Health Agent to Gerard Martin, DEP, Oct. 7, 1996, asking DEP to a BOH meeting to bring Board up -to -date with Compo progress 8. Copy letter from Norton Board of Health Agent, Oct. 8, 1996, to Sarah Sabourin, Mass. Tobacco Control, pulling out of NEMS Tobacco Program. 9. Copy letter from Health Agent to Fabric Care, Oct. 17, 1996, re: 4 South Main St. 10. Copy letter to Mansfield DPW, Oct. 17, 1996, from Health Agent, re: 4 South Main St. 4. Visitors Present for the discussion re: future of the NEMS Tobacco Program were the following: 1. Sarah Sabourin, Coordinator for SE Mass., Mass. Tobacco Control Program 2. Mark Boutin, Mass. Association Health Boards .. . ..... `. ....:, L. - -N�.-A i -.. <..i1 .u. Yi. 11. t r ..::. ..:...:.: . Page 2, BOA Minutes, October 17, 1996 Tim Donavan, Norton Board of Health Linda Rosen, Sharon NEMS Rep Absent: Representatives from town of Easton Chairman Martin began by thanking everyone for coming and expressing Mansfield's desire to keep the coalition together. Sarah Sabourin and Mark Boutin explained NEMS's options and the ramifications associated with each one. If the coalition continues with four towns, NEMS may continue with Charlotte Scozzafava as program Coordinator (Chair reminded that Ms. Scozzafava resigned), or hire a new program coordinator. If Norton and Easton remain out, Sharon and Mansfield's budget will be reduced, possibly in half, and Norton and Easton will have to reapply in February 1997 for the next fiscal year's grant funding. Their share of the grant money will revert to the State and cannot be held in escrow, as they requested. Sarah Sabourin has received the FY97 budget, but has not yet signed it since she does not know the future of the coalition. Recommendation: Attempt to keep coalition together. Both Sarah and Mark offered to meet with Easton and Norton. Dr. Tim Donavan, Norton Board of Health member, said that at this time Norton has no coordinator and gets no services. Norton did not accept Ms. Scozzafava's resignation. He asked where the problem started. Chair Martin responded that Mansfield read the grant and followed the direction it gave. Mansfield is the lead community and has certain responsibilities to the grant. NEMS members Jim Leonard addressed some areas that needed supervision. They were certain procedures conducted by the program coordinator needed to be tightened, compliance checks need to have procedures written in order to conduct them in a uniform manner, without error and with credibility for Mansfield only, (Mark Boutin commented that compliance check procedures for each town do not have to be identical. They will be similar and will overlap.) certain information had been requested and not received, disappointment that since May 1996, only two NEMS board meetings were held and not with full representation from four towns. Each month, the program coordinator should have met with Mansfield as the lead community. Linda Rosen, NEMS rep Sharon Board of Health, commented that she never got a response from coordinator for a draft of their smoking reg and received no assistance with permitting. Sharon asked for compliance checks and was told they would not be conducted by coordinator without her receiving "health agent" status. 1, Page 3, Minutes, October 17, 1996 The job of the program coordinator is to bring the four towns together, yet allow each town to develop policy that pertains to their needs in their community. Chair Martin would like to meet monthly with each NEMS member when the new program coordinator is hired. Applications have been received and are being reviewed. Mansfield will recommend a number of candidates to be interviewed and hired by the NEMS board and the Mansfield BOH. Sarah Sabourin said that a collaborative generally has a lead community and the lead has the task of making sure that the budget and program, according to the grant, is being run and followed properly. Main function of the lead community is to oversee and be sure all Boards are content. Each town signs on and accepts their role. Sarah said, "The Mansfield BOH should take themselves to task because they did not ask for monthly meetings ". Member Forget asked Dr. Donavan if their vote was a "protest" vote and Dr. Donavan admitted that it was. Chair Martin and NEMS member Leonard will meet with Norton BOH on Nov. 7th and with Easton BOH on October 21st. Both Sarah Sabourin and Mark Boutin also will meet with these two boards and answer any questions and address any concerns that they may have. 5. Health Agent's Report a. NEMS Budget: Agent reviewed and finalized and sent to State. He suggested that the three telephone lines be looked at ($150 /mo.) He put in for $8;000 for expenses, and for salaries, $35,000 Program Coordinator, $22,498 Health Educator for .76. Balance taxes, etc. Total budget is $71,150. b. Conference: Agent will attend a conference sponsored by the Society of Soil Scientists of Southern N.E. on on -site sewage treatment systems and new technologies on Nov. 25 -26 in Sturbridge. c. Plymouth St. Recreation Area: Agent will request of the DPW Director's compliance with a phased plan for removal of the stumps. Phase I accomplished by December 16, 1996, Phase II, by June, 1997 and Phase III, by December 15, 1997. DPW Director will investigate rental of machinery to start removing stumps. It has been one year since the stumps were discovered. 6. Old Business None presented. 7. New Business None presented. Page 4, BOH Minutes, October 17,1996 8. Adjournment MOTION: To adjourn at 8:55 PM. Leonard/Forget . All in favor. VOTED Respectfully submitted, Dianne Royle Recording Secretary NEXT MEETING: November 7, 1996 @ 7:30 PM Chair and Jim Leonard will meet with Norton BOH at 6:30PM