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HomeMy WebLinkAboutBOS MINUTES 6-14-1989BOARD OF SELECTMEN MINUTES OF MEETING `,� Jul 13i.,,5� JUNE 14, 1989( P. s-._'����. PRESENT: Chairman Tartufo; Selectmen Dunn, Markt, Sarro; Town Manager; Selectman Harrington arrived at 6:50 P.M. The meeting was called to order at 6:40 P.M.in the new Library /COA facility. The Town Manager introduced Bill Mackey and Steve Rafferty, of Camp Dresser & McKee who were present to discuss their findings on the Life Care facility sewer extension proposal. Town Engineer, Bob Swanson was also present. Bill Mackey advised that most of their work on the Sewer Master Plan was done in 1970 and only updated in 1976. Flows used in their report are pretty much the same. The Spring Street interceptor capacity is adequate, and the South Main Street pipe line has not surcharged since construction of the intercep- tor. Based on this information, there is capacity for additional flow, but because it is an old line it is in unknown condition. Life Care's proposal for a pump station could handle their facility plus 8 -10 additional homes. CDM proposes that a pump station in the area of Judy's Lane would be easier to bring gravity lines down to that point and then pump it to Spring Street or South Main. Bill advised that a pump station should not be designed just for what exists or is proposed today. He said this briefly covers the writ- ten report the Selectmen had received earlier. Ted Kelley, of Life Care Associates, and Bill Carroll of Faye Spofford & Thorndike Engineers were also present. Ted Kelley said Life Care concurs with CDM's report, and they would like to stick with their design as proposed. He then read Life Care's letter addressed to Chairman of the Planning Board answering points as specified. Bob Swanson questioned Item #6, length of the contract - 5 years, saying CDM had mentioned 20 years. The Town Manager pointed out that staff wants the pump station structured so that it will be able to pick up any reasonable development. Selectman Dunn asked what elevation for the pump station at Judy's Lane; he was told essentially the same as that at the Life Care facility. Bill Mackey stated that if they were to make a study of the entire area for sewer service today, it would indicate a pump station at Judy's Lane at 15 -20 feet depth. Select- man Sarro asked Bill if it is physically impossible for Life Care to follow the Master Plan; Bill said it is possible. Bill said they looked at two ex- tremes - just Life Care and a few surrounding homes, or the entire area; there are several options possible. Bill said if this were a Town of Mans- field project, he would recommend a pump station at Judy's Lane. Selectman Sarro then asked Steve Mastrovich, Life Care's attorney, if he understands that if the permit is granted they still have to come before the Road Commissioners; he said they did. Al Willis asked where would the flow be pumped from Judy's Lane; it would require a study and be dependent on the condition of the South Main Street line. Chairman Tartufo pointed out that Life Care has stipulated that residents must decide to tie in within one year. Steve Mastrovich said if the laterals are put in, then it is not nec- essary. He feels they can be flexible on that. BOARD OF SELECTMEN MINUTES OF MEETING JUNE 14, 1989 PAGE 2 Bob Swanson said he feels it would be nice if the wet well is made deep enough for the golf course if it is ever developed. Selectman Dunn returned to his desire to adhere to the Town's Master Plan instead of what they "offer" vs. what is good for the needs of the Town of Mansfield. In answer to a ques- tion by Selectman Harrington, Bill Mackey said technically their proposal does work, but asking the developer to change to the Judy's Lane plan would be a significant cost increase. Chairman Tartufo reviewed the two or three choices discussed. * MOTION: To certify to the Planning Board that the Town has capacity for the Life Care facility. Harrington /no 2nd Selectman Dunn said he does not want to let the horse out of the barn. The Town Manager suggested certification with conditions: - Life Care has proposed a system to meet their needs only - The Board has proposed modifications in keeping with its Master Plan - CDM says a Town designed one should be put at Judy's or Fisher Lane, the Town should insist that if a gravity system is to be installed, make sure that residents can tie in, because that is what the Town wants, and the Town should insist that Life Care maintain the pump station for a set length of time for $1 /year. With these modifications, the Board has a proposal it can support for certi- fication. The Board must decide if these are reasonable conditions, then go forward with conditions. * MOTION: To take a look at the lift station and force main designed and recommended by Camp Dresser & McKee. Dunn /no 2nd Selectman Dunn said he would like to see the engineering work approved by Camp Dresser & McKee. Selectman Markt suggested giving certification with the eight points made previously, with one exception; i.e., the time of main- tenance specified as "in perpetuity ". The Town Manager advised the Board that Town Counsel stated the Board can approve certification with conditions. Selectman Dunn wanted conditions to meet intent regarding a design which would incorporate a lift station in the vicinity of Judy's Lane. Selectman Harrington said he felt it is not fair to say the developer is the only one who will benefit, nor is it fair to make the developer pay for the entire cost. A five minute break was taken here - * MOTION: Certification for capacity only with the draft conditions that the Board of Selectmen approved two weeks ago (except for certain changes which were mentioned - See revised copy attached). Sarro /Harrington VOTED: 5 -0 ft ! j NAN 1. -c y rt ��� CONDITIONS FOR SEWER CERTIFICATION I . Lifecare should install a gravity sewer with lateral ties to the property lines up to the golf course north of the Lifecare Site. The gravity sewer would discharge to the Lifecare pump station. 2. The pump station would be connected to the Lifecare's emer- gency power source. 3. The Town should not take ownership of the pump station until a resident ties into the gravity sewer discussed in item # 1. When the Town does take ownership of the pump station the Lifecare facility would give the Town an easement which would only be for the property in the immediate area of the pump station and the force main on the Lifecare Site. This easement would not include the area where the emergency power line is installed. The pump station would be con- nected to the Lifecare's emergency power source. Lifecare would retain ownership of the emergency power line up to a junction box located at the pump station. There would be no charge to the Town for emergency power under any cir- cumstances. Because Lifecare would be the prime user of the pump station, Lifecare should contract with the Town for 25 years for complete operation and maintenance of the pump station. The contract should be for the minimum amount required by law 01.) 4. When the Town takes over ownership of the pump station it must be in good operating condition. Lifecare will also provide a set of recommended spare parts (as recommended by the pump manufacturer). Lifecare will also provide to the Town any special tools which are required to gain access to the pump station. 5. The pump "station shall be designed or be of sufficient depth to accommodate connection of a gravity sewer from the southerly portion of Willow Street. 6. The pumps should be constructed so that they could be easily modified in the future to accommodate the sewerage flow. The wet well in the pump station should initially be sized for this additional sewerage. The force main size should also be evaluated for this larger flow. 7. The proposed force main would be installed from the Lifecare site up to the sewer manhole on Spring Street. The topog- raphy of Willow Street near the intersection of Spring Street would allow gravity sewer to be installed in this section. The applicant should change from force main to gravity sewer wherever possible in Willow Street, prior to the Spring Street intersection. 8. The applicant should construct the existing road from the site to Spring Street with reasonably accepted construction acceptable to the Board of Selectmen. According to the applicant's traffic report, the existing traffic flow on Willow Street is 420 vehicles. This will escalate up to 1580 after construction, which is an increase by a factor of almost 4. The existing pavement structure is badly deteriorated and in need of repair. RS/pl. BOARD OF SELECTMEN MINUTES OF MEETING ( JUNE 14, 1989 PAGE 3 2. ISPO Sewer Extension Camp Dresser & McKee stayed for review of this request, which they had also been asked to review. ISPO representatives were present. Steve Rafferty, of CDM, reviewed the ISPO proposal, which the Board had previously turned down. * MOTION: To accept the Camp Dresser & McKee recommendtion for the ISPO pro- ject and accept under those terms. Markt /Harrington VOTED: 4 -0 (Selectman Dunn was out of room for this discussion) 3. Main Street Reconstruction /Downtown Merchants Bob Clinton and Hugh Neenan from the consultant firm, R.A. Cataldo, were pre- sent, along with Town Engineer, Bob Swanson and many of the downtown mer- chants. Cataldo's representative had a chart of the downtown area illustrat- ing their proposed changes in parking primarily. The Town Manager opened by reviewing the parking problems existing downtown and their effect on the mer- chants, as well as safety issues. The original plan suggested would have eliminated 22 parking spaces; the Town asked Cataldo to evaluate parking "zones ". The Town Manager had "Strategies To Increase Parking Availability North Main Street Reconstruction ", which listed 9 "mitigating measures" which he passed out; all these were discussed. The Town Manager advised that funding will come from Chapter 90 funds; these require the Town to meet State standards and meet State Department of Public Works requirements (these require 3 reviews at various stages of construction). * MOTION: To start process to have telephone lines put underground. Dunn /Sarro VOTED: 5 -0 * MOTION: Continue on with reconstruction of South Main Street, incorporate the revisions and move forward. Sarro /Dunn VOTED: 5 -0 The Town Manager mentioned the need for a thin overlay at least in the trench areas since reconstruction will not be started until the next construction season (1990). * MOTION: To approve. Sarro /Harrington VOTED: 5 -0 The Town Manager was asked to obtain a time table for putting the telephone lines underground. 4. Warrants #50 & #51 * MOTION: To approve Warrant #50 in the amount of $1,446,563.40, dated June 6, 1989, broken down as follows: BOARD OF SELECTMEN MINUTES OF MEETING 4' JUNE 14, 1989 PAGE 4 General Fund - $ 923,740.76 School Lunch - 5,752.99 Special Revenue - 27,203.61 Capital Projects - 613.96 Sewer Enterprise - 8,853.65 Water Enterprise - 7,082.50 Electric Enterprise - 473,315.93 Harrington /Dunn VOTED: 4 -0 ( Markt out of room) * MOTION: To approve Warrant #51 in the amount of $699,680.19, dated June 13, 1989, broken down as follows: General Fund - $390,493.14 Revenue Sharing - 1,191.99 School Lunch - 9,893.80 Special Revenue - 13,408.18 Capital Projects - 13,773.27 Sewer Enterprise - 12,438.90 Water Enterprise - 23,642.74 Electric Enterprise - 234,838.17 Harrington /Dunn VOTED: 4 -0 ( Markt out of room) ( 5. Licenses & Permits a) Application for two One -day All Alcoholic Licenses by Tri County Beagle Club, School Street; June 17, 1989, 12 Noon to Midnight; June 18, 1989, 12 Noon to 8:00 P.M. * MOTION: To approve the One -Day All Alcoholic License applications. Dunn /Harrington VOTED: 3 -0 Sarro abstained; Markt out of room b) A Baybank Certificate and covenant letters were signed by Board members for previously dated notes. c) A Resolution for the George C. Shields Council 420 ninetieth anniversary, July 17th, was read and signed by the Selectmen 6. Constable Applicant Carlton T. Conrad, 491 Kelley Blvd., North Attleboro had applied previously for serving as a Constable for Mansfield, and had been turned down. He chose to return when there was a full board present. * MOTION: To appoint Carlton Conrad as a Constable for 1989. Markt /Harrington VOTED: 3 -2 Sarro & Dunn abstained BOARD OF SELECTMEN MINUTES OF MEETING JUNE 14, 1989 Page 5 7. Correspondence a) Copy of letter to the Town Manager from Firefighter James McLaughlin, Jr. re: Request for payment of his 3 weeks' vacation. - The Town manager explained the situation and recommended approval. * MOTION: To approve. Harrington /Sarro VOTED: 5 -0 b) Letter to the Board from Mass. Dept. of Public Health re: Inspection of Mansfield police lock -up. c) Copy of letter to Town Counsel from Planning Director Burke re: Interpre- tation of particular regulation contained in Mansfield's Subdivision Rules & Regulations. d) Two (2) Memorandum from SRPEDD representative Kelli Baker re: Projects eligible for E.D.A. funding & 40 hours technical assistance. e) Announcement of a new comprehensive book re: Consolidation of Police & Fire Services. f) Letter fiscal - Sele done g) Letter Bielan to the Board requesting consideration for full accounting and auditing services. :tman Harrington commented on the complete job Peat Marwick has for the Town the past several years. of appreciation to Board Chairman and the Board, from Antoni re: Meeting with Bruce Montgomery. h) Copy of Memorandum to Chief Sliney from Chairman of the Planning Board re: Water pressure for Bird Road vicinity. - The Town Manager advised this is being investigated by the Fire Chief and Town Engineer, and they have contacted Anderson - Nichols; he will report back to the Board as soon as possible. - Selectman Sarro asked that at least hydrant pressure be obtained. i) Memorandum to City Administrators from Municipal Franchise Administra- tion Guide re: Municipal Utility & Cable Franchises. j) Letter to the Board from MMA re:Senate Ways & Means Committee version of the FY -90 budget. Q Letter to the Board from Karl Sharicz, 862 School Street, re: Drainage problem. - The Town Manager advised that the DPW has been monitoring the problem. - Selectman Harrington asked for an update for June 28th. 1) Memorandum to the Board from Library Director re: Library Construction f grant award. * MOTION: To accept the Library Construction Grant. Harrington /Sarro VOTED: 5 -0 BOARD OF SELECTMEN MINUTES OF MEETING JUNE 14, 1989 PAGE 6 m) Letter of appreciation to the Board from the Devine family for the Devine memorial square and dedication. n) Three (3) Notices of Public Hearings by Planning Board re: Sturbridge Estates, Pheasant Hollow, and Beaumont's Pond Estates. o) Two (2) Memos from Chairman of Solid Waste Study Committee re: SEMASS facilities and Millis Recycling Facility. p) Letter to the Board from Secretary of Canoe River Aquifer Advisory Commit- tee re: Linda Sohn.'s term expires end of this month (I talked with Linda today and she would very much like to be reappointed). * MOTION: To appoint Linda Sohn to the Canoe River Aquifer Advisory Com- mittee for a 3 -year term. Harrington /Dunn VOTED: 5 -0 q) Letter to the Board from George Raftellis re: Text related to government utility finance and pricing "Arthur Young's Guide to Water & Wastewater Finance & Pricing ".. r) Letter from MMA re: Delay in paying part of June 30th Cherry Sheet payment. s) Letter to the Board from Mike Morizio requesting membership on the Solid Waste Alternative Committee; also letter from Chairman of the committee supporting the appointment. * MOTION: To appoint Mike Morizio to the Solid Waste Alternative Committee. Harrington /Dunn VOTED: 4 -0 Sarro abstained t) Letter from Atty. Mastrovich /Life Care Associates re: Sewer Certification. u) Invitation from SRPEDD to its 21st Annual Commission meeting, June 28th. v) Copy of Memorandum to Department Heads from Town Clerk re: FY -90 Budget. w) Copy of Memorandum to the Town Manager from SRPEDD Representative re: Annual assessment fee. x) Copy of letter to Town Engineer from Edward Kelley /Life Care Associates re: Sewer Certification. y) Copy of letter to the Town Clerk from Chairman of the Planning Board re: Town of Mansfield "Form A" plan waiver of filing fee. z) Two letters to the Board from Mass. Dept. of Public Works re: Chapter 81 State Aid - Highways; and State Aid - Highways, Fiscal 1990 Summary of Bids. BOARD OF SELECTMEN MINUTES OF MEETING JUNE 14, 1989 PAGE 7 aa) Letter to the Board from Community Representative, Office for Children, re: 4th Annual FAMILY EXPO in Mansfield. bb) Letter from MMA re: Senate approval of its version of the State FY -90 bud- get. cc) Letter to the Board from Town Counsel re: Necessity for obtaining the sewer certification prior to close of Planning Board public hearing. dd) Letter of resignation from Recreation Commission by Linda Anteski. * MOTION: To accept with regret::: Harrington /Dunn VOTED: 5 -0 ee) Request for waiver of fee by Grace Community Baptist Church, East Mansfield. * MOTION: To waive the fee. Harrington /Markt VOTED: 5 -0 ff) Request for waiver of fee by Powell Aviation (building fee). - Selectman Harrington voiced concern that this was not non - profit and not charitable. * MOTION: To refer to the Airport Commission asking for their recommenda- tion. Dunn /Harrington VOTED: 4 -0 Sarro abstained gg) Copy of letter to the Planning Board from Attorney Mastrovich /Life Care Associates re: Special Permit Application. 8. Memorial Park Selectman Sarro mentioned a seeming problem at Memorial Park and read a peti- tion he had received with 241 signatures. The petition expressed particular concern for the "deplorable condition of the children's play yard ". Select- man Sarro reported he had visited the park and felt it was in poor shape; he said the King memorial is also in poor shape. He then read a letter signed by Linda Anteski and Maureen Dougherty enumerating broken equipment and other con- cerns, as well as steps they have taken to try to get some action. They said the Jaycees are willing to repair the equipment, but they have no connection with the petition. Maureen Dougherty advised that she had spoken to the Town Manager and one Selectman. The Town Manager said he feels the park is in good shape; there were two areas which needed attention when he had visited it and the Parks Director had had them taken care of. Selectman Sarro said he and another Selectman had visited the park about four weeks ago and both felt it was a disgrace, and he had re- ported this to the Parks Director. Selectman Sarro advised that he had attended the Recreation Commission meeting earlier this week. He went on to say he had two books of regulations (Federal) for parks, and he feels the job of Recrea- tion and Parks is too much for one person. As Recreation Director Ms. Fish is good, but he feels the Town needs a Park Manager or Supervisor. Selectman Harrington pointed out that the Parks & Recreation had been divided a few BOARD OF SELECTMEN MINUTES OF MEETING JUNE 14, 1989 PAGE 8 years back, but that was in violation of the Town Charter, so the Board had combined the two positions again. The decision was made for the Town Manager, Selectman Sarro and Chairman of the Recreation Commission to sit down and dis- cuss the problem. Don Daniels, 155 Church Street, was in the audience and said he lives close to the park. He said he has small children and likes to send them to the park; he has seen it in good and bad shape. He said he feels it should, and could, be a beautiful place for children, but lately the park presents a picture of total mismanagement. He went on to relate how "punks" with their vehicles, mis- use the parking areas, litter, etc. Selectman Markt commented that the park has too many entrances which makes it difficult to control; he sees drinking, cars racing, etc. any night he is there. 9. Old Business - Town Manager a) The Selectmen had been given information earlier concerning certification of the proper width for Paine Road between Central Street and Copeland Drive. An engineered plan was included along with a Memorandum to the Town Clerk requesting revision of the Town records to show this information. * MOTION: To approve the revision and have the Chairman sign the Memoran- dum. Harrington / Markt VOTED: 4 -0 Dunn out of room for this b) The Town Manager had received an Amendment to the Bird Road Agreement for an extension of time for completing construction of the road to September 1, 1989. * MOTION: To approve the extension to September 1, 1989. Sarro / Markt VOTED: 5 -0 Selectman Harrington said he will not vote for another extension. c) The Town Manager had a copy of the proposed design for the Jaycees' WELCOME TO MANSFIELD signs for the Selectmen to approve. The design designated population and the Board felt that should be omitted since it is constantly changing. Selectman Sarro said he thought the Rotary Club had ordered signs at one time for this purpose; he will check into it and report back to the Town Manager. 10. Old Business - Selectmen a) Selectman Markt inquired about the trench work on Rt. 106 and downtown. He was told the work will commence in the middle of July. The Town Manager was asked to write a Press Release on this. b) Selectman Dunn said he does not want to see Paul Folkman's recent extension request for Maple Street addressed until Jackson Court is completed to the Board's satisfaction. BOARD OF SELECTMEN MINUTES OF MEETING JUNE 14, 1989 PAGE 9 c) Selectman Harrington reported he had read an article in one of the papers in which the Police Chief stated he does not feel Mansfield has a drug and alcohol problem. He asked the Town Manager to ascertain whether or not this was a misquote. d) Chairman Tartufo reminded the Town Manager he had asked for a 'project list' some time ago. e) Chairman Tartufo asked about salaries and evaluations. The Town Manager ad- vised he is doing department head evaluations now. Discussion followed as to whether the Board can, or should, see the individual evaluations; consen- sus was it was not appropriate or necessary. The Chairman also suggested that the Board should start to think about the Town Manager's evaluation. Decision was his is due January 1, 1990. 11. New Business - Town Manager a) The Town Manager briefly outlined the Joint Purchase Agreement for health insurance. He has been meeting with a group from several towns, assisted by Insurance Cost Control, Inc. He asked the Board what degree it wanted to exercise in making a decision; did it want Insurance Cost Control to meet with them and review it. Decision was to refer any decision until the next Board meeting; it did not feel it was necessary to have the consultant come to a meeting. b) The Board was advised that Camp Dresser & McKee will meet with the Board at the July 12th meeting to discuss the sewer reports, cost alternatives, etc., they had been given copies of. c) The Town Manager reported the water meter grant, which Jerry St. Hilaire had done an excellent job of putting together in a hurry, was for naught; the authority for the grant has been revoked. 12. Adjournment * MOTION: To adjourn (at 12:05 A.M.). Harrington /Markt VOTED: 5 -0 MINUTES APPROVED: Clerk Date signed