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HomeMy WebLinkAboutBOS MINUTES 7-20-1988t BOARD OF SELECTMEN 1. MINUTES OF MEETING JULY 20, 1988 PRESENT: Chairman Harrington; Selectmen Tartufo; Town Manager Selectman Dunn arrived at 8:22 P.M. 1. The meeting was called to order at 7:35 P.M. and the Flag saluted. The Chairman said, lacking a quorum (Selectman Levine on vacation; Select- men Markt and Dunn have business commitments, but Selectman Dunn expects to arrive shortly), we will cover discussion until a quorum is attained. 2. Black Water Problem The Town Manager reported that Anderson - Nichols had come in Monday and re- viewed the Cable TV tape of the Board's July 14th meeting, and they then went out to discuss the problem with a couple of residents. They are now putting together a "scope" letter which will cover a short -term solution and recommendations, and a long -term picture. Chairman Harrington said he feels it would be advisable to have the consultants present when their letter/ report is ready. The Town Manager said there was a minor problem Friday which only lasted a few hours; the Acting DPW Director took water samples. Again, the Chairman said he prefers that the water consultants are scheduled as soon as possible and asked Tom to contact both Mrs. Donovan and Mr. Brunelli of the meeting with Anderson - Nichols, which he would like to have next week. Reporting on delinquent water and sewer accounts, the Town Manager updated the status of the water budget. It shows a $210,000 delinquency in 30 -60 days of.which 84% are single family units (56% in dollars); the rest is industrial and commercial, as of May 31, 1988. He went on to say there is a formal credit and collection policy, adopted in 1985 and he thinks the Board should follow it. He cautioned there may be some public health rami- fications, but private facilities do this. Tom said he could develop a pay- ment plan, but people must come in. He suggested considering an interest charge, as there is a discount policy for prompt payment. Chairman Harrington asked Tom about a delinquency on the part of the Town of Foxboro; he was told it had been paid. The Chairman asked Tom to keep the Board informed of delinquencies with Foxboro and Norton in the future. The Chairman then inquired about condominium delinquency payments (asso- ciations) and expressed concern about licensing the property. Tom said he will discuss this issue with Town Counsel. Selectman Tartufo suggested metering each unit individually to avoid overall delinquency for both water and electric. The Chairman suggested contacting the Mass. Municipal Assoc. regarding this problem. He then said he would like a vote to ratify the existing policy. Selectman Tartufo said he does not think that is necessary. The Town Manager was directed to just go forward immediately, and the Chairman asked him for an update for the next two months on pro- gress made with the delinquent accounts. BOARD OF SELECTMEN MINUTES OF MEETING r JULY 20, 1988 PAGE 2 3. Correspondence a) Letter to the Board from Plymouth County Commissioners re: Parking Ticket System July 1, 1987 -June 30, 1988. b) Copy of letter to Arthur Remillard from Chairman Harrington re: Conflict in membership on Housing Authority and Council of Aging. c) Copy of letter from Town Counsel to Atty. Foley re: The Paine School. d) Petition from residents of School Street and Old School Street request- ing 35 MPH speed limit and No Thru Trucking. - This was to be referred to the Police Chief for a report back next week. e) Copy of letter to Secretary, Executive Office of Environmental Affairs, from Mansfield Conservation Agent re: Proposed Resource Recovery Facility. - Selectman Dunn reported there will be a meeting of State and Town officials next Friday to establish a scope of environmental review; Selectman Dunn will attend. f) Letter to the Board from Atty. Charles Bennett re: Annual Town Meeting vote on Article 28. g) Copy of letter to Chief Shedden from Nancy Perry of Weymouth re: Fire Dept. handling of fire in Great Woods parking lot. h) Letter from the MMA re: Cuts in local aid made by Gov. Dukakis. i) Letter of resignation from FinCom by Jon Pike. j) Letter to Chairman Harrington from Executive V.P., Codex, re: Layoff of employees. k) Letter from Executive Office of Communities & Development re: Request for Proposals for the General Fund component of the FY -88 Mass. Small Cities Program. 1) Letter to the Board from Executive Office of Communities & Development re: CDAG Request /The Village at Mansfield Depot II. - The Clerk read this letter and Chairman Harrington asked if Keith Development, who had prepared the application, was aware of this. Thd* Town Manager said he understands there was a change in regula- tions and this could mean the project would have to be scaled back. The Town was under the impression the grant was for $500,000; the Plan- ning Director has forwarded the letter to Keith Development. m) Memorandum to Selected Boards & Commissions re: Rescheduling or reloca- tion of evening meetings. BOARD OF SELECTMEN MINUTES OF MEETING { JULY 20, 1988 PAGE 3 4. John Larch /Light Commissioners John Larch, Director of the Electric Department, reported that the Union members had accepted the last contract proposal and he was present tonight to ask the Light Commissioners to authorize him to enter into the three- year contract. *' MOTION: To authorize the Electric Department Manager to enter into the proposed three -year contract. Harrington /Tartufo Commissioner Harrington brought up educational allowance, why it is not in the final proposal. John said he proposed 50% reimbursement for credits which are job related and receive prior approval by management; it was not included. * AMENDMENT: To include the suggestion that the Board had previously put into the agreement. Harrington /Tartufo VOTED: 3 -0 5. Warrant Nos. 58 & 4 * MOTION: To approve Warrant No. 58 in the amount of $208,456.99, dated June 30, 1988, broken down as follows: General Fund - $136,722.29 School Lunch - 6,487.14 Special Revenue - 18,623.14 Capital Projects - 30,458.35 Sevier Enterprise - 14,026.54 Water Enterprise - 2,139.53 Dunn /Tartufo VOTED: 3 -0 * MOTION: To approve Warrant No. 4 in the amount of $831,846.99, dated July 10, 1988, broken down as follows: General Fund - $ 5,491.06 Special Revenue - 6,136.06 Capital Projects - 9,667.00 Sewer Enterprise - 90.00 Electric Enterprise - 810,462.87 Dunn /Tartufo VOTED: 3 -0 6. Licenses & Permits a) Application to approve waivor of permit fees for Attleboro Roofing and A.L. Refrigeration & Heating, for repairs of Town Hall roof and - HVAC systems. * MOTION: To waive the permit fees. Dunn /Tartufo VOTED: 3 -0 BOARD OF SELECTMEN MINUTES OF MEETING JULY 20, 1988 PAGE 4 7. Veterans Agent Selectman Tartufo reported on his meeting with the former Veterans Agent, Gladys Cross, along with the Sleectmen's secretary and Town Manager. Gladys reviewed the choices available; i.e., appoint a Director /Agent, appoint some- one working for the Town, then hire a Clerk; or attempt to form a regional arrangement with surrounding towns, although this is never as satisfactory. Selectman Tartufo recommended the Town having its own Director /Agent. There are 6 -8 applicants. Consensus of the Board was for Selectmen Dunn and Tartufo to review the applications and come back with a recommendation. 8. Salary Matrix & Reclassification Chairman Harrington asked the members present were they ready to go forward with this issue with only three members? The Town Manager urged having a percentage increase and just go with maximum and minimum basis. He said in- creases will be put through this Thursday at his original proposals. Chairman Harrington expressed concern with positions being upgraded, saying he feels some are being upgraded because market conditions cost more than a few years ago; however, he does not want to see a position upgraded in the Classification because of cost to secure a qualified person. Tom said his analysis is based primarily on job duties. Selectman Dunn addressed "incre- ments" for evaluation; i.e. personal judgment, performance. Selectman Tar- tufo questioned change at this time. Tom said he feels everybody has been given a fair increase; they are all dedicated, sincere employees. He said the Board's role is to agree or disagree with his recommendations. Discussion then switched to whether the minimum and maximum are binding. Selectman Dunn did not _feel they should be. Both he and Chairman Harrington agree the system has to have some flexibility, with Board approval. This discussion led to classification of the Town Manager's secretary vs. the Selectmen's secretary, the Town Clerk, and Selectmen Tartufo advised he felt the Health Agent has more responsibility than others in his classification; he feels some are pigeon -holed by the dollar amount. Chairman Harrington spoke of the Town Clerk's "unique expertise "; she is graded too low in rela- tion to the Parks & Recreation Director. Sleectman Dunn spoke to the Board secretary's skills, diversified duties, etc. The Town Manager agreed to place the Board secretary in Class 'C', as is his secretary, and to move the Town Clerk up to Class 'G'. He went on to say for next year's budget he will review all positions more completely. * MOTION: To accept the Classification plan as submitted with the changes as noted tonight. Dunn /Tartufo * AMENDMENT: To move the Health Agent to Class'H' and the - Inspector.of Build - ings,: W6ter Operatilohs..Manager and Wastewater Operations Man - er.to 9 ,ss 'J' Tartufo /Dunn VOTED: 3 -0 BOARD OF SELECTMEN MINUTES OF MEETING JULY 20, 1988 PAGE 5 * MOTION: To adopt maximum and minimum salaries as guidelines with excep- tions by approval of the Board of Selectmen /Personnel Board. Dunn / Tartufo VOTED: 3 -0 The Town Manager then restated his hope to revise the Personnel Regulations, and Selectman Tartufo asked to have all evaluations completed before Budget 1990 time. 9. Old Business a) The Town Manager updated Board members on the HVAC situation: 2 units have arrived; the roof work is to be done over the weekend. Chairman Harrington advised that he has asked Tom to close the Town Hall when it becomes unbearable, i.e. 85 -90 degrees. b) Selectman Dunn requested attention to a pot hole on Charles Street that has been there a month or more. c) The Chairman mentioned Town Maenager evaluations, which are due in; since it is difficult for the new Selectmen to cover all aspects of the form, he suggested they just write a resume of their opinions. d) Chairman Harrington reported he had attended the Zoning Board meeting concerning the Jackson Court project. Karl Clemmey asked for an exten- sion until August 16, 1988. The Zoning Board was unsure whether it is their opinion or the Selectmen's regarding access /curb cut. Town Counsel has been asked for an opinion. 10. New Business - Adjournment There being none, the meeting was adjourned at 9:30 P.M. MINUTES APPROVED i% Clerk r < r r ate" -gned