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HomeMy WebLinkAboutBOS MINUTES 10-10-1984BOARD OF SELECTMEN MINUTES OF MEETING OCTOBER 10, 1984 PRESENT: Selectmen Dunn, D'Onofrio, McNair, Levine; Town Manager 1. Meeting called to order at 7:30 P.M. and the Flag was saluted. * MOTION:. To appoint John Dunn Chairman for the evening. McNair /D'Onofrio VOTED: 3 -0 2. Minutes of October 3, 1984 * MOTION: To approve the Minutes of October 3, 1984. Dunn /Levine VOTED: 2 -0 D'Onofrio and McNair abstained. Selectman McNair noted that it did not show his questioning of whether it was one or two days for St. Mary's Beer & Wine License. * MOTION: To approve as amended. McNair /D'Onofrio VOTED: 4 -0 3. Warrant #16 * MOTION: To approve Warrant #16 in the amount of $410,917.67, dated October 10, 1984, broken down as follows: General Fund - $135,220.00 Revenue Sharing - 2,094.50 Special Revenue - 3,877.44 Motor Pool - 270.65 Sewer Enterprise - 13,573.74 Water Enterprise - 40,765.64 Electric Enterprise - 215,115.70 McNair /D'Onofrio VOTED: 4 -0 4. Juror Selection a) New Bedford Superior Court, Criminal Session, November 5, 1984 - Laura Murphy, 44 Fox Street - Gloria M. Robertson, 51 Carpenter Ave. - Anna Prohodsky, 73 Fowler Street b) Fall River District Criminal Session, 6 -man Jury, Nov. 5, 1984 - Peter E. Macomber, 471 Maple Street c) Fall River Superior Court, Civil Session, Nov. 5, 1984 - David E. Renault, 19 Casa Drive - Katherine M. Wilkinson, 27 Hall Street BOARD OF SELECTMEN MINUTES OF MEETING J OCTOBER 10, 1984 PAGE 2 5. Correspondence a) Memo from Police Chief re: Liquor disturbances and radar violations. b) Letter from Theda Hornung advising that she has been elected Clerk of the Self Help, Inc. Board of Directors for fiscal year 1934 -85. c) Copy of letter from Dept. of Revenue re: Free Cash has been certified for the Town, as of July 1, 1984, in the amount of $175,101, and a Sewer Revenue Deficit of $17,798.37; the Sewer Revenue Deficit has been made up on the recap sheet when setting the FY -85 tax rate. d) Letter from the Committee on Criminal Justice re: Limited Request for Proposals for community based drug and alcohol education and abuse pre- vention programs; this has been referred to the Police Chief. e) Letter from Martin Cahill requesting to be on the November meeting of the Light Commissioners. f) Letter from Executive Office of Communities & Development re: Housing for the Elderly programs. g) Copy of application to Conservation Commission from J. Brugliera Con - struction Co. h) Request for approval of a Resolution for Julius J. Varga, by Paul O'Neil of Gilbert Street. * MOTION: To adopt the Resolution. Levine /McNair VOTED: 4 -0 6. Clerk's Folder The Clerk advised that per a letter from Tom Counsel to the Town Manager concerning the right of Selectmen to look at certain letters written with respect to possibility of litigation; Town Counsel indicated that the Board of Selectmen is limited in their right to look at personnel records; the Town Manager is sole custodian of personnel and medical records of all employees under his jurisdiction. 7. Old Business - Town Manager a) The Town Manager reviewed his Pending Items Memo in which he explained the situation with municipal unpaid bills, an issue which was raised at the previous evening's Light Commissioners meeting. He said he had not known anything about unpaid bills until this morning and had investi- gated immediately. The Public Works bills were on this week's warrant, and Town Hall bills will be on next week's. b) The Town Manager then explained the item on FY -85 Budget, expressing BOARD OF SELECTMEN MINUTES OF MEETING OCTOBER 10, 1984 PAGE 3 his hope that the Board formally establish a committee to evaluate the town's fiscal resources and make a recommendation on how to develop a 5 -year revenue and expenditure plan. He asked that the Board consider this and take a formal vote at next week's meeting. There was some discussion with Selectman D'Onofrio supporting the suggestion and re- minding the members that he had suggested last year the possibility of bringing in experts to teach members of boards and committees what their responsibilities are under the law. Selectman Dunn also supports the 5 -year plan approach. This will be discussed further. c) The Town Manager then advised the Board that, after receiving a price from Pierce for renting new equipment for 140 days, he had awarded the contract to Emergency One; the price per piece was $21,750, and he was told that one of the loner pieces from Pierce had blown an engine so that it would not be available immediately. 8. Mansfield Jaycee Women Three members of the Mansfield Jaycee Women were present; the Clerk read the Proclamation, as requested and approved last week, and it was pre- sented to the Jaycee representatives. Camp Dresser & McKee Report Jim Glendye and Charlie Loveridge were present to report on progress at the Wastewater Treatment Plant and Sludge Landfill, to date. Asked for completion dates, Charlie Loveridge said construction could be completed by February 3, 1985, but it will be some time after than before the plant can be in operation; testing the equipment is involved and defects un- predictable. The Town Manager advised that the Norton Fire Chief now wants a fire alarm system within the building, to be tied back to the Nor- ton Fire Station; at present the cost is being investigated. It was ex- plained that no stipulations were made at the time of the design, but it was pointed out that if there is a fire alarm system, insurance costs should be less. Jim Glendye reported on the fuel storage hearing held in Norton Tuesday evening; the hearing was continued until October 25th, and Norton's Executive Secretary, Tom Younger, is to draft a letter of ques- tions they want answers to prior to the 25th. Charlie Loveridge then presented one Change Order for miscellaneous equip- ment; i.e., they will eliminate 2 gas masks in exchange for 1 air- breath- ing apparatus, at a cost of $735.00. There was some discussion and no vote was taken pending information as to whether Scott Packs could be obtained from Mansfield's Fire Department, when the new equipment arrives and the department will have spare ones. Charlie Loveridge reported that the West Street /Spring Street Interceptor process for approval should be ready to go for bids by mid - November; con- BOARD OF SELECTMEN MINUTES OF MEETING OCTOBER 10, 1984 PAGE 4 sttuation would begin about March of '85, be completed in the Fall of '85 and in service the Winter of '85. 10. Selectmen Business a) Selectman D'Onofrio stated he had received a call from Mr. Wells, of West Street, and asked the Town Manager if he had written the letter as requested. b) Selectman D'Onofrio then asked if there had been a Wastewater Treat- ment Plant analysis, referring to last week's Workshop which he did not attend. The Town Manager reviewed some of the information as pre- sented in his Memo of last week which reported, among other things, on the meeting he and Joe Zeneski had had with Foxboro officials. This was discussed at some length, the discussion focusing a great deal on individual connections, cost, etc. c) Selectman D'Onofrio referred to the petition submitted by Margot Jell - inek, signed by 280 some people of the community, and then passed out a suggested policy which he feels addresses the concern that was raised and satisfies the request of the constituency. MOTION: The Board of Selectmen adopt the policy as distributed. D'Onofrio /McNair VOTED: 4 -0 d) Selectman Levine asked if anything had been done yet about changing the signs directing traffic to downtown from School Street and Rt. 140. The Town Manager reported that someone from the DPW had been out to investigate the situation, but his report had not yet been re- ceived. This was discussed earnestly by Selectman Levine who feels School Street is a residential street and downtown traffic should not be routed down it; that Rt. 106 is a State road and should be used. e) Selectman McNair asked the Town Manager about the road work in the downtown area. He was told that they will be putting down a base coat next week which will remain until next Spring, because there is a prob- lem with delivery of granite at present. Selectman McNair asked if there had been many calls of complaint; the Town Manager said only one during the heavy rain a couple of weeks ago. Selectman McNair asked that the Town Manager ask the DPW Director to give advance notice, whenever possible, to businesses when their area will be torn up because there are times when appointments, etc., cannot be kept due to inaccessibility for parking, etc. Selectman D'Onofrio asked if the DPW keeps tabs on clean -up operations by the crews; his con- cern was for rocks being kicked up by passing cars. BOARD OF SELECTMEN MINUTES OF MEETING OCTOBER 10, 1984 PAGE 5 11. Board and Committee Appointments * MOTION: To appoint Deborah Graham to the Conservation Commission to fill a vacancy which expires January 1, 1987. D'Onofrio /McNair VOTED: 4 -0 * MOTION: To appoint Melvin Schwartz to fill the vacancy on the Finance Committee which expires January 1, 1986. Levine /McNair VOTED: 4 -0 * MOTION: To appoint Richard D'Onofrio and John Dunn as Selectmen's representatives to the Capital Improvement Committee. Levine /McNair VOTED: 4 -0 12. To adjourn at 9:15 P.M. Levine /McNair VOTED: 4 -0 MINUTES APPROVED: C, 1 eq /i7 /gin DateDatesigft6d— ,� n TOWN OF MANSFIELD, MASSACHUSETTS MEMORANDUM TO: Board of 1 ctmen FROM: Chad Ma re own Manager DATE: October 0, 1 4 RE: Pending /Items 50 West Street, Mansfield, MA 02048 1) At last evening's Light Commissioners meeting a question was raised con- cerning certain municipal bills being in arears for several Town depart- ments. This matter was first brought to my attention this morning. Upon review of the situation, all of the bills for the Public Works Department had been scheduled to be on the warrant for this week. It should be noted that the majority of bills for the DPW were related to the appropriation that was made at the Annual Town Meeting for unpaid bills in Fiscal Year '83. When it was brought to the attention of the Public Works Department that they had not yet made the payment from this special account, they took care of it, and I am advised that all the bills for the Public Works Department are on this week's warrant: With respect to payment for Town Hall, they will be on the warrant for next week. 2) FY -85 Budget - In a previous Memo I advised the Board of the procedures I will be going through in preparing the FY -85 Budget. During the budget preparation process for the past three years I have recommended that a for- mal program be established by the representatives of the municipal govern- ment and the Education Department to fully understand and evaluate the finan- cial resources of the community prior to the formal budget process. In a recent meeting which I had with Town Managers from around the State, it disturbed me to learn that most communities are dealing very directly and very effectively with their revenues and that both parties of the municipal appropriation process are actively involved in understanding and allocating revenues. Unfortunately, in Mansfield we have not been able to adequately come to grips with this problem. Therefore, I am again suggesting that the Board of Selectmen formally establish a communication process so that the revenue available to us for the next fiscal year can be adequately delineated prior to budget discussions. In order to move this process along I recom- mend that the Board of Selectmen formally establish a five member committee that would include one representative from the School Committee, one from the Board of Selectmen, one from the Finance Committee, and two citizen rep- resentatives, one chosen by the Board of Selectmen and one chosen by the School Committee. The purpose of the committee would be to evaluate the MEMO TO BOARD OF SELECTMEN October 10, 1984 Page 2 Town's fiscal resources and to make a recommendation on how to develop a five year revenue and expenditure plan. Several of the communities in the Commonwealth have adopted such programs and in at least one instance the program was formally adopted by the municipality as formal fiscal policy for the community. I am suggesting that the Board consider this and take formal action on this next week. Any ideas that the members have could be forwarded to the Town Manager prior to next week's meeting and could be included in a formal vote of the Board. The Town staff would include the Town Manager, Superintendent of Schools, School Business Agent, Town Accountant and Town Treasurer /Collector, and would serve in an extra officiary capacity to this committee. WCM:ebh