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Home My WebLink AboutBOS MINUTES 9-21-1983BOARD OF SELECTMEN MINUTES OF MEETING SEPTEMBER 21, 1983 SP 2 91983 PRESENT: Chairman Dunn, Selectmen Wills, McNair; Levine arrived at 7:45 P.M.; Town Manager 1. The meeting was called to order at 7:30 P.M. 2. Minutes of September 14, 1983 MOTION: To approve the Minutes of September 14, 1983 meeting. McNair /Wills VOTED: 3 -0 3. Warrant #14 MOTION: To approve Warrant #14 in the amount of $316,973.98, broken down as follows: General Fund - $ 38,959.66 Special Revenue - 1,201.47 Recreation Revolving - 12.50 Sewer Enterprise - 6,607.49 Water Enterprise - 20,348.64 Electric Enterprise - 249,844.22 McNair /Wills VOTED: 3 -0 4. Licenses MOTION: To approve a One -day Auctioneer License for John C. Stephenson for an office equipment auction at Sheraton Mansfield on November 17, 1983, 10:00 A.M. - 12 Noon. McNair /Wills VOTED: 3 -0 5. Correspondence a) Letter from Bradford H. Johnson, Atty. re: Settlement of the Victory Realty's second suit against the Town; the Agreement for Judgment has been signed and approved. He recommends that two Town Meeting Articles be drafted to avoid potential future problems. MOTION: To insert two articles in the 1984 annual Town Meeting to ac- cept the necessary transfer. Wills /McNair VOTED: 3 -0 b) Memorandum from Conservation Commission to Town Counsel re: Grant's Pond. c) Letter from Corps of Engineers re: Site inspection of WWTP. d) Copy of letter to A.L. Willis Co. from Town Manager re: re- placement of Pole #56. BOARD OF SELECTMEN MINUTES OF MEETING SEPTEMBER 21, 1983 PAGE 2 e) Letter from Norton Board of Selectmen re: public meeting on Eastern Equine Encephalitis, Sept. 20th at 7:00 P.M. Referred to Health Agent. f) Letter from Knights of Columbus requesting Board to designate the week of October 2nd "Knights of Columbus Tootsie Roll Week" in Mansfield. * MOTION: To grant permission to the Knights of Columbus to seek donations on the weekend of October 7, 8 & 9, 1983 in Mansfield, and to declare the week "Knights of Columbus Tootsie Roll Week" in Mansfield. McNair /Wills VOTED: 3 -0 g) Copy of letter to Gov. Dukakis; Pres. Reagan, Sen. Locke & Rep. Vernon from Town Manager re: mass transit facilities. h) Letter from Planning Board re: vacancy on Planning Board. * MOTION: To send a letter to Mitchel Seifert thanking him for his years of service to the Town. McNair /Wills VOTED: 3 -0 i) Letter from Dept. of Revenue re: FY -84 assessments certification pro- cedures. ( j) Letter from Fernandes Supermarkets inviting Board of Selectmen to ribbon cutting ceremony on.September 26th at 10:00 A.M. k) Copy of letter to Antonino Caponigro from Planning Board re: Hidden Hollow (Lauren Drive). 1) Copy of letter to State Auditor, from Board Chairman, re: Office of Local Mandates. m) Letter of thanks from Philip T. Connor. n) Letter from DEQE to Town re: Application for a System Rehabilitation Grant. o) Memo from Baord of Health stating they will meet with the State on 9/28/83 re: Blane /Hercules lagoon. 6. Old Business - Selectmen a) Selectman Levine inquired as to the status of the lime system; she was told by Town Manager the specifications have been completed and it is ready to go out for bids. b) Review of the Personnel Policy was discussed and the following correc- tions recommended: 1) Section I, first line should read "... hereby adopted by the Mansfield BOARD OF SELECTMEN MINUTES OF MEETING SEPTEMBER 21, 1983 PAGE 3 Board of Selectmen /Municipal Electric Commissioners ..." 2) Section II.B.3. Physical Examination: First line should read as fol- lows: "Every prospective employee eligible for fringe benefits shall be required to undergo a physical examination, at the Town's expense, before employment ". 3) Section II.D.14. The words "including Library personnel" should be removed from end of first sentence under this heading. * MOTION: To adopt draft for Sections I and II of the overall Personnel Policy regulations as amended. Wills /Levine VOTED: 4 -0 7. JAYCEES Presentation Eileen Murray, President of the JAYCEES, presented Town Manager Maurer and Selectmen Levine and D'Onofrio with a Certificate of Appreciation for their participation in the JAYCEES Carnival. Camp, Dresser & McKee Report Messrs. Loveridge, Glendye and Marchessault were present to outline progress on the Interceptors and Treatment Plant Outfall, and the Wastewater Treat- ment Plant. As of August 31, 1983 96.5% of the contract work has been per- formed of Contract No. 2, and 57.64% of the contract time has elapsed. The testing of the pipe line is continuing. Work was done to increase the width of Fruit Street 3 feet. Considerable work was accomplished on the Process Building of the Wastewater Treatment Plant. As of August 31, 1983, 71.77% of the contract work has been performed; 65.9% of contract time has elapsed; it was brought out that there may be need for some extension of time. The building should be enclosed by the middle of November so that work can be continued inside during the winter months. Discussion followed concerning the interceptor for West /Spring Street. Mr. Loveridge outlined its progress: A letter is to go to EPA, the Town should receive the grant by mid - October; allow 4 weeks for surveys, 4 months for design; put out for bids mid - summer '84; completion summer of '85, provid- ing everything goes like clockwork. The sludge landfill will be included in this project. It was suggested that the Town might investigate renting a meter to test for infiltration in the questionable areas. MOTION: To direct Town Manager to make sewer infiltration very highest priority and do whatever needs to be done as soon as possible within the limits of the appropriation. Wills /McNair VOTED: 4 -0 BOARD OF SELECTMEN MINUTES OF MEETING SEPTEMBER 21, 1983 PAGE 4 8:30 P.M. Dog Hearing It was established that the complainant, Mr. and Mrs. Thomas Shea, were not present at the meeting, nor anyone to represent them. The Clerk sum- marized the Statute, read the Complaint and the Dog Officer's investiga- tion report. The Dog Officer had nothing else to add; Mr. Jon Lawton, the dog owner, stated that the charges were false and he feels it is a personal attack on him and his family. * MOTION: To declare the Hearing closed, and send a letter to Mr. Shea ad- vising him the case has been dismissed. McNair /Wills VOTED: 4 -0 10. Old & -New Business - Town Manager a) Norton has expressed a desire to see a draft agreement of the Intermun- icipal Agreement, Articles IV & V. b) Traffic regulations for heavy traffic were discussed and Town Manager asked to check with SRPEDD regarding traffic on West Street, Hope Street and Central Street. c) Town Manager reviewed the Master Plan, as written up in Pending Items of September 14, 1983, stating there has been alot of effort made in the area of utility planning over the past fifteen years, and explain- ing that Chapter 90 now allows municipalities to use their own standards for road improvements. Discussion followed and Selectmen Wills strongly recommended that the Planning Director endeavor to utilize citizen par- ticipation as much as possible. d) Town Manager gave a report on the visit with the Department of Revenue by himself and the Town Treasurer and Accountant. He said the Board of Assessors will probably have their figure next week. * MOTION: To advertise for a Special Town Meeting regarding three basic articles: Town budget, school budget, revenue sharing. Levine /Wills VOTED: 4 -0 e) The Town Manager requested that he be appointed Parking Clerk; at present the Town Treasurer is the Parking Clerk, but since the Treasurer is not permitted by lava to be both the Clerk and collect the fines, it is nec- essary to appoint a new Parking Clerk. * MOTION: To appoint the Town Manager, W. Chadwick Maurer, Jr., Parking Clerk. Wills /Levine VOTED: 4 -0 f) Town Manager explained that he had sent out a Memo to all department heads for the FY -85 budgets, and discussed the two options which are to be submitted this year, plus two major items to be considered as part of the budget this year: Contract operation for the wastewater i BOARD OF SELECTMEN MINUTES OF MEETING ( SEPTEMBER 21, 1983 i PAGE 5 treatment plant and alternatives for the sanitary landfill facility. 11. Notary Public Application Christine L. Bowes appeared before the Board to be interviewed for posi- tion as a Notary Public in the firm of Attorney Richard A. Gelerman of Chestnut Hill, MA. She has been a resident in Mansfield for three years and has applied for the Notary certification in her position at work. The Board signed her application. 12. New Business - Selectmen a) Selectman McNair expressed concern for the intersection of Court Street and Main as a very bad one, suggesting extension of the "No Parking" zone. b) Selectman Levine questioned the number of accidents on new Route 140; warning signs were suggested. c) Selectman Dunn expressed his concern for the residents receiving water bills only twice a year now that the rates are much higher. Conclusion after discussion, was that it would be difficult to change the method ( of reading meters and billing without more cost. d) Selectmen Dunn and Wills briefly mentioned their attendance at a very interesting NEPPA Conference last week. * 13. MOTION: To adjourn at 10:00 P.M. Wills /McNair VOTED: 4 -0 * 14. MOTION: To reopen the meeting at 10:03 P.M. Levine /Wills VOTED: 3 -0 McNair had left. A letter from the Editor of The Mansfield NEWS was read concerning Nation- al Newspaper Week. * MOTION: Move October 9 -16 National Newspaper Week in Mansfield and fur- ther recommend to Town officials to cooperate with the Mansfield News when requested to write an editorial as a guest editor for the October 13, 1983 issue. Wills /Levine VOTED: 3 -0 * 15. MOTION: To adjourn at 10:10 P.M. Wills /Levine VOTED: 3 -0 MINUTES APPROVED: Date giggd