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HomeMy WebLinkAboutBOS MINUTES 9-29-1982BOARD OF SELECTMEN AGENDA September 29, 1982 1. 7:00 P.M. fleeting Opened for Correspondence Review 2. 7:30 P.M. Meeting Called To Order 3. Clerk's Folder 4. Warrants 5. Correspondence 6. 8:00 P.M. Public Hearing - New England Telephone Conduit, North Main & Chauncy Streets 7. 8:15 P.M. Leo Fletcher - Computer Recommendation 8. 8:30 P.M. George Wey - Public Works Projects 9. Minutes of September 22, 1982 10. Town Manager's Report 11. Board Reports 12. Adjournment BOARD OF SELECTMEN MINUTES OF.MEETING September 29, 1982 PRESENT: Chairman McNair, Selectmen Colella, Mahana, Levine, Town Manager W. Chadwick Maurer, Jr. Selectman May arrived at 7:50 P.M. 7:30 PM. Meeting called to order. Selectman Mahana suggested contacting 128 WRRC regarding Wheelabrator -Frye letter. Clerk's Folder Application for one day Common Victualler's license, United Methodist Church on October 2, 1982 for church fair. * MOTION: To approve one day common victualler's license for October 2, 1982 and to waive the fee. Mahana /Colella VOTED: 3 -0. Fee has been paid and will be returned. * Residential Sewer Connection Permit, Lots 294/296 Brook Street, Steven McCooey. Approved. Levine /Mahana VOTED: 3 -0. Warrants * #17 - $598,258.55, town and school expenses, approved. Mahana /Colella VOTED: 3 -0 Levine abstained. Correspondence Letter from Supt. Barbarisi re: calling special town meeting. Clerk read letter of reply from Town Manager. Request for catch basin, 244 West Street, Mary Parsons. Will be given to DPW Director. Reports from Police Chief re: radar and liquor disturbance calls. Radar is not working, will cost $500 to repair it or,1$800 for new unit. Letter of thanks from Charles Mulcahy on Nelson Doore case. It was suggested that we file.a countersuit, but will wait to get court briefs. Payment request for J.M. Barges from State DPW for $8,558 for lights. * MOTION: To approve payment request to J.M. Barges of $8,558.04. Levine /Colella VOTED: 3 -0. Petition for lowering of speed limit on Main Street to 20 MPH. * MOTION: To approve lowering of speed limit on North Main Street between West Street and Rt. 106 to 20 MPH. Levine /Mahana VOTED: 4 -0. * MOTION: To approve lowering of speed limit on North Main Street between Rt. 106 and Mansfield Avenue to 20 MPH. Levine/ Mahana VOTED: 4 -0. BOARD OF SELECTMEN MINUTES OF MEETING September 29, 1982 Page 2 Notice of public hearing October 13, 1982 for cutting of shade trees. There are about 35 trees to be cut down. It was suggested abutters be notified before hearing. Letter from Housing Authority requesting fees be waived for all permits required for elderly /family housing development. This would be for the elderly portion of the project only. Town Manager suggested that they figure out the fee and have the contractor pay the inspectors' fees. * MOTION: To waive the fee subject to the Housing Authority reaching an agreement with contractor for direct payment to the inspectors. Mahana /Levine VOTED: 4 -0. DEQE invoice for wastewater treatment plant. Notice from EOCD re: bargain sales Letter from CATV committee re: Ed Morrison has missed several meetings. 8:00 P.M. Public Hearing - New England Telephone Hearing is for placing conduit from North Main Street to Chauncy Street. Letters were sent to abutters. Present were Charles and Anthony Farinella from Sannies, Inc. They were concerned about traffic flow as this is their busy season and road conditions are very bad right now. They would also like to know how long this will take to install. Mr. Brown from New England Telephone was not present. * MOTION: To continue hearing until next week and to have Mr. Brown and DPW Director present to answer questions. Levine/ Colella VOTED: 4 -0. Hearing will be at 8:30 P.M. DPW Director and engineer from New England Telephone will be in touch with Sannies before hearing next week. Street light request from Mrs. Lemieux on Church Street. Memo from Planning Director on meeting for Old Colony Way right -of -way on October 6, 1982. Letter of resignation from William Flannery of Finance Committee. * MOTION: To accept Mr. Flannery's resignation with regret. Colella /May VOTED: 4 -0. Letter will be sent to Mr. Flannery expressing Board's regret and their thanks for a job well done over the past 6 years. Information on Stony Brook project to be declared commercial.on October 22. Board would like to know how it will affect Mansfield and what the cost is. Would like breakdown on direct impact on Mansfield. BOARD OF SELECTMEN MINUTES OF MEETING September 29, 1982 Page 3 Press release on Pt. Lepreau. Mansfield has 5500 KW out of 100,000. Chairman McNair would like Board to review it for Monday. Notice from Bristol County re: budget preparation. Needs a Board member to represent Mansfield. * MOTION: To appoint Norman Mahana as Board representative. Colella /Levine VOTED: 4 -0. Letter from Zoning Board of Appeals re: variance for Lawrence Cooper of John Street. Would like a ruling from Town Counsel on whether or not they can re -hear a petition for variance. * MOTION: To send ZBA letter to Town Counsel to review. Mahana/ Colella VOTED: 4 -0. 8:15 P.M. Leo Fletcher - Computer Recommendation Present were Leo Fletcher and Joan Cutillo to go over computer recommendation. Mr. Fletcher noted that 12 bids had been received and that NCR Corp. was the only one that met all of the Town's specifications. NCR Corp. was the low bidder for a complete system and Mr. Fletcher recommended that the Town in- sure software is adequate for the Town's needs. Everyone involved was pleased with NCR's demonstrations on computer programs. Delivery of the system would be in November. To purchase the system outright would cost $95,319. Two cash registers are included in the bid. Leo suggested leasing equipment over a five year period. First year cost is $21,911 and we would be committed in the 6th year for amortization of $8,712. 4,:CRT's, 2 cash registers and printer are included in the bid. No air conditioning will be required for the system. John White from Finance Committee noted that his board was concerned with performance of old computer and would accept the Board's recommendation. Treasurer would rather lease over 5 year period as there would be a lower interest charge. Space requirements were dis- cussed briefly. Computer will be put in Treasurer's office and some walls will have to be moved. The old computer will still be in use. * MOTION: To award the bid for a computer system to NCR Corporation for the price of $115,609 to be split up for a five year period plus $8,712 for amortization in the 6th year. May / Mahana VOTED: 4 -0. Board thanked Leo for his work in the process of looking for a new system. George C. Wey - Public Works Projects Mr. Wey handed out listing of current projects and completion dates in his three divisions. He also had procedures for snow plowing for this winter. BOARD OF SELECTMEN MINUTES OF MEETING September 29, 1982 Page 4 There was a short discussion on some major highway projects, Hope Street, sewer interceptor, etc. Mr. Wey noted that he has not talked to the Down- town Advisory Committee yet on projects for plain Street. Selectman Mahana asked about Coach Road and possibly putting in a Cape Cod berm. Town Manager explained what a Cape Cod berm was. Mr. Mahana also asked about road construction for new Rt. 140 and the completion date and if the present conditions could be fixed.as there was an accident on School St. at the construction location. Town Manager noted that it was scheduled to be paved on Friday. There was a short discussion on the High Street water main work and that the bridge would also be replaced. There was also a discussion on putting up a chain link fence at the highway garage to store some equipment in. Board also went over snow plowing specs and what was going to be done for this winter plowing season. It was mentioned that the graderrcould be used in the industrial park and the wing plow could be put on the truck, but would require two people to be in it. Fire and police personnel could also be used to drive heavy equipment. Light dept, water and sewer personnel usually help plow. There was a question on the minimum requirement of snow before calling out contractors. Mr. Wey noted that he will advertise for private contractors. All sections of town will be covered and there should be no problem with streets not being plowed. It was asked if the salt was ordered yet and if the salt shed would be covered. Selectman Colella asked when the Board would be getting the reorganization chart for the DPW. There was also a discussion on getting land on Winthrop Street and 106. This would have to be put in an article for town meeting. Selectman Mahana will get together with Paul Folkman and Mr. Wey. Board also mentioned the planters at 106 underpass. MOTION: To approve snow contract and rate schedule. Mahana/ Colella VOTED: 3 -0. Board will review it for next week in case there is a change. Minutes of September 22, 1982, approved. Mahana / Colella VOTED: 3 -0. Town Manager.'s Report Town Manager spoke briefly about bid award for the DPW pickup truck. Fireside Motors was the low bidder for a 1982 2 ton pickup at a price of $5,971. MOTION: To award the bid to Fireside Motors for a 1982 Datsun 2 ton pickup truck at a price of $5,971. May /Mahana VOTED: 4 -0. There was some discussion on the police department vehicles. Town Manager recommended that we purchase two cruisers under the state bid for $18,000 plus a trade in of an unmarked and one marked cruiser. An estimate from Old Colony Motors was $22,600. No formal bid has been made. Price from state bid for 1982 Chrysler midsize is $9,160. Town Manager is looking for direction to go with state bid for 1982 Fords for $18,000 plus trade in or to go out to bid for midsize vehicles. Board expressed concern for a BOARD OF SELECTMEN MINUTES OF MEETING September 29, 1982 Page 5 full size unmarked car. They would like to see some comparison on the cars. It was suggested to go through maintenance records for police cars and prepare a breakdown on all of the cars in the department. The two unmarked cars are used for other purposes, court, etc. Town Manager noted that Whitman & Howard has two potential wells on the Bodganchik property and that he will be in touch with Mr. Bodganchik to start negotiations. Board agreed that he should proceed with this. School Street should be ready Friday to be paved. He noted that two board members are needed for capital improvements committee. * MOTION: To appoint Norman Mahana & Sandra Levine to CIP Committee. Colella /May VOTED: 4 -0. Town Manager went over his analysis of revenue and expenses with the Board. Revenue has fallen off in available funds by $200,000. Estimated receipts came in higher than projected last year. Water Department was discussed as there will be a shortfall of about $50,000 for the sprinkler systems, as there were no bills sent out last year for them. We will take a portion of the $312,000and pay debts, but there is no additional money that can be appropriated this year. Town Manager will notify the schools, Finance Committee, too. Board Reports Selectman Colella asked about a bond on the airport. Town Manager will check on it. Selectman May asked if electric manager position had been advertised. It has. He received a call from Bay State Gas about energy audits working with the light department. He would like to know why they are soliciting in town. Selectman Mahana was informed that metal at dump was removed today. He would like Mr. Wey to look at the landfill to see where we are going with it as it's life span is limited now. He also mentioned Christmas tree: lights to be put up soon. Asked about cost of town report. Selectman Levine asked about Spaulding School as lease as Jaycees are interested. Fairfield Optical is also interested in some storage space. Uncommon Theater is interested but it would have to be heated. Regarding the lights at 106 /Forbes, footings have been installed but will have to wait 28 days to let them set. School light footings are in too. Regarding Clemmey's sign, it is still there and Bldg. Inspector will have to go to court. Chairman McNair received calls over the weekend about target practice at the Fish & Game Club. They cannot start until after 10,'AM on Sundays. He commented on the sign donated by the Lions Club and that they did a nice job on it. Selectman Mahana also expressed the Board's appreciation for the Lions Club sign as it is in good taste and a benefit to the Town. BOARD OF SELECTMEN MINUTES OF MEETING September 29, 1982 Page 6 Letter will be sent to the Lions Club. Paul Split will be handling it. The sign will also be illuminated. Selectman Levine would like to plant flowers near the sign. It was suggested that she plant them in front of the Town Hall sign out front. Work on the sewer interceptor will start on Main Street Monday. Would also like to check on vacancies on town boards, Council On Aging and Finance Committee. Light commissioners meeting is Monday and Margo Jellinek is on the agenda. Town Manager noted that he interviewed someone for Town Accountant's position and would like a formal vote to proceed with negotiations. * MOTION: To appoint Barbara Hagg as Town Accountant subject to wage disoussion. May /Mahana VOTED: 4 -0. Selectman May noted that Mr. Prasad called and Mass Cablevision would like a letter,of recommendation from Mansfield to use to apply to another town. The only letter available is from New York State. * There being no further business, the meeting was adjourned at 10:48 P.M. Mahana /May VOTED: 4 -0.