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HomeMy WebLinkAboutBOS MINUTES 5-13-1982WORKSHOP MEETING BOARD OF SELECTMEN A G E N D A May 13, 1982 1. 7:30 P.M. Meeting Called To Order 2. Whitman & Howard - Review of Contracts a) Water Division Management Report b) Groundwater Management and Exploration c) Progress of Current Construction Projects - Farmers Home d) Mill Street Well Project e) Future Projects f) Water Quality Study 3. Adjournment BOARD OF SELECTMEN MINUTES OF MEETING May 13, 1982 PRESENT: Chairman McNair., Selectmen Mahana and Levine, Town Manager, W. Chadwick Maurer, Jr. Selectmen Colella and May not present. The Board met with Elias Cooney, Arthur Stockus and Rachel Smith of Whitman & Howard regarding the progress on water projects. 1. Rachel Smith reviewed her management letter of the water system as it had been requested by the Board. A formal report was submitted to the Board dated May 10, 1982. Her general comment was that the water system had been operating in accordance with the operation and maintenance manual and that the major item that had not -been ateomplished was the valve and hydrant maintenance record program. She suggested that the Town purchase a computer for this and will get back to the Town about how the program would be written. 2. Arthur Stockus discussed the well exploration program and the Bogdanchik property in West Mansfield. He recommended that a prolonged test be conducted. It was the concensus of the Board that the test not be conducted and discussion should be held with Mr. Bogdanchik. After these discussions the Board will decide if they want to proceed with a test. 3. Arthus Stockus discussed the Farmers Home project regarding contract 80 -7. It is now estimated that there could be a shortfall in the Farmers Home program of $45,000. The Town Manager explained that these funds could come from the Town Meeting vote of 1981, Article 15. There is also the problem of having additional funds through the water rehabilitation program. He then explained the low bid for the contract 80 -7 which pro- posed to run a water main from 140 to Oakland Street. The low bid was Medieros Bros. of Dartmouth for $305,061. MOTION: To award the contract for 80 -7 to Medieros- for $305,061. Mahana /Levine VOTED: 3 -0. Arthur Stockus explained the progress on the QRS contract and that they have now gone past the date for the completion of the project and the work is not done. He suggested that Town Counsel write a letter for the Town saying that the Town assess liquidated damages in accordance with the contract. They are assessing on the basis of $200. per calendar day. In addition, Arthur Stockus referred to a letter from QRS stating that the project was completed and he advised Town Counsel to write a letter saying that it was not completed. BOARD Of SELECTMEN MINUTES Of MEETING May 13, 1982 Page 2 Arthur Stockus discussed the Prescott Wells. It was noted that the electric motors had been installed but there was a question on the wiring on the controls. They did not meet the specifications and Whitman & Howard requested a letter from the manufacturer stating that the wire would meet the specifications for wire to water efficiency. They discussed the Mill Street Well and Arthur Stockus explained that the test well program included additional wells adjacent to the Mill Street well site and it was their feeling that by installing several smaller wells, the efficiency of the well could be increased by 50 %. It was the concensus of the Board to do a prolonged test on this site. Discussion was held on the water quality study completed two years ago to raise the Ph. Discussion was held on metaphos and the problem with meta - phos is that it masks the problem of a low Ph. The Town Manager explained that his concern was that Whitman & Howard bill was $5,000 and the actual cost was $10,000. The Board discussed the extension of the water main from Elm Street to Oak Street. SelectmamiMahana noted his concern with the performance of Whitman & Howard and that the Board should look for proposals from other engineering firms before the project is designed. There being no further business, the meeting was adjourned. Corrections: Selectman May asked about Prescott Well. Town Manager is waiting for efficiency ratings on the wire to water efficiency. Last Paragraph: Estimated $5,000 and Whitman & Howard is satisfied with $5,000 payment. Water line extension will start at Oak Street run along Elm Street to Williams Street. 1. 7:00 P.M. 2. 7:30 P.M. 3. 7:45 P.M. 4. 8:00 P.M. 5. 8:15 P.M. 6. Clerk's Fc 7. Warrants BOARD OF SELECTf1EN AGENDA May 19, 1982 Meeting Opened for Correspondence Review Meeting Called To Order Board of Health Paul Folkman - Miscellaneous New England Telephone - Public Hearing Telephone Pole Relocation Senator Dayid Locke lder 8. Correspondence 9. Minutes of May 12 & 13, 1982 10. Town Manager's Report 11. Board Reports 12. Adjournment BOARD OF SELECTMEN MINUTES OF MEETING May 19, 1982 PRESENT: Chairman McNair, Selectmen Mahana, Levine, Islay, Town Manager, W. Chadwick Maurer, Jr. Selectman Colella arrived at 7:44 P.M. 7:30 P.M. Meeting called to order. Board of Health came before the Selectmen to discuss a pay raise for the Health Agent. They feel that their board should be able to spend money in their budget any way they like. There was a question as to whether the Selectmen had any authority over the Board of Health. The Selectmen felt that it was unreasonable to raise the Health Agent's salary until July 1 then give him a cut in pay. The Board of Health also wanted this raise retroactive from February. Town Manager noted that the Board of Health has the responsibility to adhere to the Selectmen's personnel policy. Selectman Mahana suggested that they refer the matter to Tom Counsel. Selectman May felt that the Board of Health was not acting in the best interest of the Town. Being pressed for time, the Board of Health left the meeting with no decision being made. 8:15 P.M. Senator David Locke came before the Board to let them know that they are getting ready to debate the budget in the legislature. He noted that Mansfield will be getting the same as last year plus $45,875. He also spoke about the mandatory water district and mentioned that there will be a meeting in Norton on June 2, 1982 to discuss this. Town Manager will represent the Board. Senator Locke noted that the bill for the control of the school budget has been redrafted. The property tax bill is in ways and means. The senate will not be meeting until next Monday and H.5877 is back to its original form, regarding state ethics commission conflict of interest. He noted that the bill would become law immediately if there is an emergency preamble. Selectman Mahana spoke about an article in the paper about a bill excluding electric companies to draw interest on money in deposit for emergencies. 8:33 P.M. Public Hearing - New England Telephone Pole Relocation. New England Telephone is requesting permission to relocate one JO pole on Central Street as it sits in the middle of a proposed driveway area. MOTION: To relocate pole as presented. Levine /Mahana VOTED: 4 -0. Clerk's Folder Application for arcade license, Karl Clemmey, 390 West Street, Mansfield. 50 games Hearing set for June 9, 1982 at 8:00 P.M. Warrants * #70 - $1,162,507.07 town and school expenses. Approved. Mahana /May VOTED: 3 -0 Levine abstained. Mr. May asked why the water dept. bought $205 worth of grass seed. BOARD OF SELECTMEN MINUTES OF MEETING May 19, 1982 Page 2 8:44 P.M. Paul Folkman came before the Board to discuss the final legal agreement on Fairfield Park /Park Court. He noted that it is acceptable to all the parties involved up to this point.and proceeded to read through the agreement with the Board. Easements will be included in this also and the agreement will be recorded in the registry of deeds along with the easements. Selectman May asked that the Selectmen be on the permit for the traffic situation, as the complaints on it will come to them. Paul Folkman noted that the EOCD has already complained to the Housing Authority on the traffic. He reported on the past track records of Bonwood and Mr. Paglia and mentioned that he has not had any problems with them. Selectman Levine asked about the landscaping and if there was a time limit on this. She also asked about a covenant. If it is sold, the responsibilities will go to the new owners. Mr. Folkman noted that there will be one agreement and two easements referencing the same agreement. After this discussion, it was agreed to add the following: Board of Selectmen to approve traffic changes, reference on change of ownership, specifically if project is sold, time limit on landscaping and resurfacing. Agreement will be recorded at the registry of deeds. Board will vote on it after these changes have been made. Mr. Folkman noted that he is working on two grants. One is the State aid bikeway grant which is ready for the Board's approval. The bikeway design is around commuter rail service and it will go down Old Colony Way right -of -way to Norton. He needs a cover letter supporting the project and someone to represent the program. * MOTION: That the Board of Selectmen support the application for a bikeway grant as outlined by the Planning Director and that he be the focal point and notify the Town of Norton that we endorse the plan and send to SRPEDD. Mahana /May VOTED: 4 -0. He showed the Board a plan of Old Colony Way and where the sidewalk would be. There was a question as to why it was on the west side instead of the east side. Mr. Folkman noted that there will be public hearings on this and that he will be meeting with local businessmen to get their ideas on it. Correspondence Copy of letter from GATRA to EOCD supporting Mansfield's grant application for commuter rail parking. Reports from Police Chief re: radar violations and liquor disturbance calls. Chairman McNair noted that one call to Mansfield House re: stabbing should be corrected as it did not happen there. The person came in to get help. Notice from ZBA re: application for variance from Bob Tartufo. Letter from Whitman & Howard re: contract 80 -7. BOARD OF SELECTMEN MINUTES OF MEETING May 19, 1982 Page 3 Letter from CDM re: willing to provide services for operation and main- tenance on %*itp. Chairman McNair noted that they received a card from York Wastewater Consultants, Inc. on the operation of the plant. * MOTION: Contact York Wastewater Consultants, Inc. and solicit proposals for the operation of the plant when it is completed. Mahana /Levine VOTED: 4 -0. Letter from J.T. Cronin re: chain link fence on South Main Street and 495 to be removed. Letter from Board of Health re: requesting Selectmen give consideration to extend the water lines on Stearns Avenue. Letter from Rdchel Smith, Whitman & Howard re: computer for the water department. Letter from Peg Heckler on tax exempt securities on borrowing. Letter from CDM to Hope Building Co. re: progress payments to Passavant. Letter from Karl Clemmey re: rezoning article for special town meeting. * Letter from American Legion requesting permission to conduct annual poppy drive from May 23 - 31, 1982. Approved. Mahana /Levine VOTED: 4 -0. Permit received from MDPW on locating six poles on Route 140. Notice from Mass. Civil Defense re: seminar Give to Red Button. Letter from LIAM re: senate bill 495 about Blue Cross /Blue Shield of Massachusetts. Board should read it and vote next week on it. Letter from Army Corps of Engineers re: inspection of wastewater treat- ment plant. Letter from SRPEDD re: public meeting on proposed regional water supply district. Letter from ASPLUNDH re: spraying on the Amtrak right -of -way. Give to Health Agent. * Minutes of May 12, 1982 Approved with one correction on page 2, both arcade applicationSwould have to go to ZBA to get a variance. May /Levine VOTED: 4 -0. ( Minutes of May 13, 1982 Approved with the following corrections. David May asked about Prescott well. Town Manager is waiting for efficiency ratings on the wire to water efficiency. Also, in last paragraph, estimate of $5,000 and Whitman & Howard would be satisfied with $5,000 payment. Water line extension will start at Oak Street run along Elm Street to Williams Street. Levine / Mahana VOTED: 3 -0 Colella /May abstained. BOARD OF SELECTMEN MINUTES OF MEETING May 19, 1982 Page 4 Town Manager's Report Town Manager reported on the interceptor line bid from Walsh Construction. CDM has reviewed the bid and recommended that we award it to Walsh for $3,360,515. MOTION: To award the contract to Walsh Construction for $3,360,515. Mahana /May VOTED: 4 -0. Board was pleased that it went to a local contractor. Town Manager reminded Board that they will be meeting with Foxboro on Tuesday, May 25, 1982. Norton wants to meet with the Board also Regarding the Town Accountant's position, he would like to have the Board fill the position before the start of the new fiscal year. Interviews will be scheduled for Tuesday, June 1, 1982 starting at 7:30 P.M. Selectman Mahana thanked Priscilla Carlson for helping the town. Town Manager spoke about the waste oil at the DPW. There were two payments one slip was from 12/7/81 for $20 and the other $10 had no slip. Selectman Mahana mentioned that all cash should go to the Treasurer. Selectman May requested we send a memo to the department heads on the cash accounts. Town Manager gave the Board a status report on DPW construction projects. He gave them a list of projects to be completed by the end of FY 83. On some of the drainage work, an easement would be needed near Fisher Lane, and another easement across property near the pond on Willow Street. Selectman Mahana would like to hold off on Hope Street until next year. Town Manager felt it should be done now while they have the money. He will check on Otis Street, but would like Board's okay to do Hope Street, MOTION: To go ahead with Hope Street work. May /Mahana VOTED: 4 -0. Board Reports Selectman Colella had no report. Selectman Mahana noted there were two accidents on Oak Street, not on the police log. Guy wire on the pole is swinging in the air. Regarding Whitman & Howard as consultants, he has reservations about them. He is concerned that they act as both consultants and engineers for the Town. Should do one or thezother, but not both. He also noted that the Town Manager is spending too much time with Whitman & Howard preparing them for the Board meetings. He does not like it and this applys for CDM too. Town pays them a lot of money for consulting work. MOTION: That before we let out contract,rget bids from other firms for extension of water on Elm Street, $1.1 million project, both consulting and engineering, percentage of engineering. requested. Mahana /Levine VOTED: 4 -0. BOARD OF SELECTMEN MINUTES OF MEETING May 19, 1982 Page 5 Selectman Levine wanted to know what benefit it would have to the Town. Selectman Mahana noted that they have been consultants for the Town for 33 years and he is not happy with Whitman & Howard's performance. Town Manager clarified that the Board was interested in Elm Street for the design of that system from Williams to Oak Streets and to ask for the same type of things from Whitman & Howard. He noted that most towns have one consultant for the water system and engineering. Selectman hiahana would like total recap for the last 10 years on Whitman & Howard. Selectman hiahana spoke about the salt storage shed. Selectman Levine spoke to the tiunicipal Bldg. Committee.about it. They would like to get specs and cost requirements from the State along with any permits needed. They feel it is an inconvenience to have it there. Selectman hiahana asked about the fire on the bulldozer and if they have a fire extinguisher on it. Regarding the Police Chief's exam, no.one from Mansfield passed. He is looking forward to open state exam. * MOTION: To send a letter to the Director of Civil Service testing. She will tell Board the results of the Statewide exam. Mahana /May Withdrawn. Selectman hiahana would like to see the Planning Director become more involved in water and sewer projects with our consultants. Regarding building permits granted if they do not know if they will have a well or town water connection to the home. Building inspector has to enforce the laws. Selectman Levine asked if QRS was done yet. Town Manager replied that they are not and that two letters have been sent to them. She noted that the ZBA does not appear to be upholding the qualifications for variances. Would like to have them come in next week at 8 P.M. She asked about the water levels above the screens on the water reports. Town Manager will find out when the water peaked off during the year and also low point from last year. Selectman May noted that they should still encourage people to conserve. Selectman May noted that he will not be here next week and wished Sandy Levine luck during the next 10 days. School committee wants to close East Street during graduation exercises. Town Manager will check on this. Selectman May noted that he was concerned about the motorcycle. Last summer the motorcycle had been in an accident. The report the Board received was that it fell over in the parking lot. He was told recently that this was not the case. It was in an accident on School Street.and he would like a report as to why he was not told the truth. Board should not be subject to this type of thing. Ferring was cracked when it fell over. He will not name the officer who told him it hit a tree on School Street. If it was not in an accident, he will name the source publicly. BOARD OF SELECTMEN MINUTES OF MEETING May 19, 1982 Page 6 Chairman McNair asked about the inventory at the highway garage and why it was not done yet. He spoke about a notice sent out by past boards on drinking on the job. Would like to have the Board send out another one. * MOTION: To send notice to all employees that anyone found drinking alcoholic beverages during working hours would be automatically dismissed, including breaks, excluding lunch hours. Mahana /May VOTED: 4 -0. * There being no further business, the meeting was adjourned at 11:27 P.M. Mahana /May VOTED: 4 -0.