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HomeMy WebLinkAboutBOS MINUTES 10-12-1977BOARD OF SELECTMEN /LIGHT COMMISSIONERS AGENDA October 12, 1977 9 - 7:30 p.m. Call to Order Treasurer's Warrant Minutes of the Previous Meeting Clerk's Folder Common Victualler's License (Angelo's Sub) Taxi License for Airport Correspondence 0 - 7:45 p.m. Board of Health Vacancy Building Code Board of Appeals Vacancles< Board of Appeals 0 - 8:00 P.M. Insurance Bids (Boyden & Troy) 0 8:45 p.m. Municipal Building Committee Bob Saquet - Library proposal 0 Town Manager Report Board Report BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting October 12, 1977 Present: Selectman Robert Delong; Frank Colella, Douglas L. Titus, Antonino Caponigro. Town Manager William Metropulos and Recording Secretary Mary Truczinskas. (Selectman Clemmey came into the meeting at 7:50 p.m.) The meeting was called to order at 7:35 P.M. Warrant: Motion to approved the weekly warrant of $264,211.44 was made by %< Selectman Delong, seconded by Selectman Caponigro. Voted 4 -0. Minutes: Motion to approve the minutes of October 5, 1977 after corrections to be made regarding the streets to be resurfaced under Chapter 90 funds on page 2. Motion to approved the minutes by Selectman Delong, seconded by Selectman Caponigro. Voted 4 -0. Application for a Common Victualler's License for Jay Howland /Angelo's Sub and Sandwich Shop, Inc.- 172 Copeland Drive (Rte. 140). Selectman Caponigro made the motion to approve, seconded by Selectman Colella. Voted 4 -0. Application for a Taxi License by Glen Larson of 300 Ware Street, to provide taxi service for the airport and Mansfield residents. Selectman Colella made the motion, seconded by Selectman Caponigro. Voted 4 -0. Correspondence - Memo from Pat Manget, Mansfield's representative to SRPEDD notifying the Board that she is no longer working and will be available to attend meetings during the day. Also, she inquired about being reimbursed for milege to attend these meetings. Letter from Deborah Button requesting permission to have the services of the Town Counsel in a case that she has been subpoena too.. This case is in re- lation to action taken by the Conservation Commission while she was Chairwoman. Mrs. Button has been subpoena for testimony in this case. Selectman Caponigro made the motion to grant the request, seconded by Selectman Colella. Voted 4 -0. Alan Willis, Builder request permission from the Selectmen to waver the $5000. surety bond required on two street excavation permits for the purpose of in- stalling a water main at Ware Street and Fruit Street. Selectman Caponigro made the motion to approve the waver, seconded by Selectman Delong. Voted 5 -0. (Selectman Clemmeny came into the meeting just before this vote) ,4 Board of Health Appointment - It was noted that the number of votes needed for the appointment would be the number of those eligible to vote (5 Selectmen and 4 Board of Health Members, a majority of 5 votes would be needed). Present from the Board of Health was Karl Clemmey, Chairman; Delores Benson, Sandra Holske and Stanley Sohn. A list of names filed with the Town Clerk was read; Fred E. Mueller - Richard L. Staples - Barbara Frost Calleen Cheney - Myles Franey - Leonard F. Flynn BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting October 12, 1977 Page 2 l Dr. Kenneth Torman - Edmund A. Morrison - Virginia Shaw Edward Jameson, Jr. - Edward Tartufo - Leon C. Grant Robert E. Gove - Peter J. Fontanini - Thomas P. Donegan Roll Call votes were taken and Edward Tartufo of 9 Brookside Road, Mansfield was appointed on the 5th Ballot. Mr. Tartufo will serve out Richard Secher's term to expire January 1978. Correspondence continued - House Moving- D.R. Betts, Inc. of North Attleboro is requesting permission to moved a house from 671 South Main Street to Lot #73 & 74 Reservoir St. Norton, Selectman Caponigro made a motion to approve the move subject to clearance of , electric, police, fire and dpw departments. Seconded by Selectman Colello. Voted 5-0. Request from Assessors Department to have the Board of Selectmen send out a letter to them giving them authorization to abate a betterment assessed on property for sewer hook up that was never carried out back in 1972. Select- man Caponigro moved that a letter be sent, seconded by Selectman DeLong. * Voted -5 -0 Application from Robert H. Barrows for the Zoning Board of Appeals. Notice from Fair Service Co, stating that the annualized percentage yield earned on a full month's deposit in the Mass. Municipal Depository Trust for the month of September 1977 is 6.13%. Notice from the Department of Youth Services, Comm. of Hass. that the police detention quarters for juveniles in Mansfield was inspected on 9/12/77 and approved. Weekly Pumping Records of All Wells for the period of September 14, to September 20, 1977 read. Notice of a Public Meeting to be held in Raynham at the Jr. High School on Tuesday, October 18, 1977; 7:30 p.m. regarding 1 -495, and its affect on the surrounding communities. Notice of a Public Meeting to be held at the Town Hall on Thursday, October 13, at 7:30 P.M. Mansfield, to discuss water quality, problems, conservation, etc. Copy of a letter from the Zoning Board of Appeals to the Building Inspector regarding the shopping plaza at the corner of Franklin Street and Rte. 106. The Board of Appeals is amazed and shocked that this has not been taken care of (referring to a fence that should have been erected along the entire length of the rear property line). -2- BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting October 12, 1977 Page 3 Board of Appeals - The Clerk read the list of applicants for the Board of Appeals. Selectman DeLong moved that William Palanza be appointed full time voting member. Seconded by Selectman Caponigro. Voted. 5 -0. Selectman DeLong moved that Harold R. Collins be appointed full time voting member. Seconded by Selectman Caponigro. Voted 5 -0 Selectman Caponigro moved that Robert H. Barrows be appointed the new alternate Board member, seconded by Selectman DeLong. Voted 5-0. Selectman Colella moved that John Riccio be appointed the new alternated Board member. Seconded by Selectman Clemmey. Voted 5 -0. The Board recessed at 8:07 p.m. and reconvened at 8:18 p.m. General Insurance Bid - (see separate transcript) Library Proposal Mr. Robert Saquet, Chairman of the Municipal Building Committee, Mrs. Cynthia Seifert, Secretary Board of Library Trustees and Ms. Peg Bradner, Librarian met with the Board of Selectmen'to present their library proposal. Mr. Saquet gave a brief background of the Library stating that the library was built in 1899 as a memorial for Mansfield's Civil War veterans. A study was done showing that in 1976 book circualtion was 41% greater than in 1974. In the last 4 months of 1976 library utilization showed that 22% of the Town's population took out borrower's cards, however, the collection of 27,000 books has not increased in ten years, although the Library has has bought 17,000 bookyls in that time. Because of limit- ed space the Library must constantly get rid of old books. Local users often go to Foxboro and Attleboro for Library use depriving residents of those towns the use of their Library for study. Mr. Saquet said that a 20 year forcast of Mansfield's population demands that Mans- field should have a 21,000 square foot area in its library in the immediate future. A library study conducted by a consultant from New Haven Ct. stated that Mansfield's projected population by 1997 is 26,000 and Mansfield will need 14,000 sq. feet today and 21,000 sq; feet for that level of population. What we are looking for in the new building will be an area for adult and youth reading rooms, children's room, a community room, a reference area, a work room and offices, and exhibit and circulation space, all on a single level without stairs or elevators. To pay for the building besides Town funds the MBC is looking into federal assis- tance. Renovation of the building was discussed, but that would mean gutting the entire contents with the loss of a facility for about a year, also the cost factor would be much higher. An addition to the building would mean building upward making it difficult for the handicap and involve more staffing of personnell. The location the MBC choose for the new building is accross from the Town Hall and would require about 1 acre with parking for about 24 cars. The estimated ( cost of the building is $1,200,000.00 . Feedback from Selectmen went as follows: Selectman Clemmey stated he hopes that they buildia functional building with utilization of space. -3- BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting Octo -er 12, 1977 Page 4 Library continued - Selectman Colella stated firstly he would like to commend Bob for a fine job done but feels that Mansfield is not ready for a new Library. There are other areas to be considered first, he feels that taxes will go up and people will complain. Selectman DeLong and Selectman Caponigro stated it is a good project and commended Bob for a job well done. Chairman Titus stated that it hurts when you hear it from someone else we should be aware of things first. However, he also commended Bob for a good job and stated that "it seems to be your trademark" and the day has come when we need a new library and I like the idea of federal funds and I feel that you should get on it as soon as possible before the price of construction raises. Correspondence continued- Letter from NEPSC with the results of a study after the 1965 Blackout. It is now required, by direction of the Northeast Power Coordination Council, that all electric utilities in its area of responsibility install underfrequency relaying. Letter from Senator McCarthy enclosing a copy of Chapter 538 of the Acts of 1977. Regarding Councils on Aging and eligibility for funds. ( Copy of a letter from the Planning Board to Mr. Franklyn A. Allen, Jr. regarding Beachwood Estates _.Subdivision Drainage. Two notices from Department of Public Utilities regarding hearings to be held on Thursday, October 27, 1977 at 9:00 a.m. for purchasing of bonds. Letter from Mervell T. Cronin, Certified Public Accountant interested in auditing work. Letter from Comm. of Mass. regarding a meeting to be held on October 27, 1977 in New Bedford on Unemployment Benefits. Letter from P. Cavalieri & Sons, Inc. notifying the Board of Selectmen that constuc- tion of the Back Bay Brook will begin on Thursday, October 13, 1977• Letter from the Board of Health asking to be notified whenever a Common Victualler's License is issued. Selectman Clemmey moved that we find out what has to be done in order to have Mill Street designated as a Chapter 90 Road and if it is possible to have it a Chapter 90 road make it the number 1 priority to be paved. Seconded be Selectman Colella. Voted 5-0. Town Manager's Report - Mill & Cherry Street, in East Mansfield. Have spoke with Chief of Police and we are investigating conditions and past accidents, should ( have a report on the situation next week. Regarding Mr. Provost and the letter from the Conservation Committee I spoke with the secretary for the Conservation Committee and she has not gotten back to me yet with the background on this. Hope to have something next week. 0 BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting October 12, 1977 Page 5 Town Manager's Report Con'd. - Hydrants are being inspected and repairs are being made where needed. Most of the problems being found is that they are turning hard. I am now reviewing applications that have come in on the Town Engineer and Health Agent's job and will be scheduling interviews within the next two weeks. Had a request for an additional crossing guard at So. Main and Aspen St. There are no sidewalks on the Aspen side of the street and children walking to school have to cross at that intersection. The Police Dept was requested to do a survey and report back to me. A request from Thom Bonome to sell some suplus equipment, a flat bed body, 15 years old and a dump truck 1940 in International. Thom wants to sett them outright for about $200. for the flat bed and $275. for the dump truck. Selectman Caoonigro moved that we sell them, Selectman Colella feels they should be looked at first before selling them. Selectman Caponigro's motion was ammended to selaing the surplus equipment after review, seconded by Selectman Colella. Voted 4 -1 - Selectman Clemmey opposed, he feels that the equipment should be put out for bid. Selectman Caponigro moved that we advertise for bids to get rid: of the antique equipment, seconded by Selectman Clemmey. Voted 5-0. Board Reports: Selectman Clemmey reports that he attended the FinCom meeting and they feel that the Town Counsellshould come to them for transfers. Also that they feel a separate account should be set up to accomodate the Town Engineer and Health Agent's salary. Selectman Clemmey moved that the Board go into Executive Session to discuss Police matters regarding collective bargaining and negotiations. Seconded by Selectman DeLong. Roll Call Vote - DeLong - yes; Colella - yes; Titus - yes; Clemmey - yes; and Caponigro - yes. It was noted that the Board would not return to open session. The meeting adjourned at 10:10 p.m. -5- ral Insurance Bid Present at this meeting of the Board of Selectmen on October 12, 1977 were as follows: Paul Boyden and M.C. Troy of Boyden & Troy; James Wills of New England Security Ins.; Ben Cavallo and Frank Signoriello of Cavallo & Signoriello; Arthur Remillard, Town Clerk. Chairman Titus opened the discussion by stating that the current insurer, Don Currivan granted an extension on the coverage when the policy lapsed, June 30, 1977. The extension at this time was for 30 days during which time it went out for bid. The bid was opened on August 10, 1977, with only one bid received from Don Currivan Ins. Co., however, Mr. Boyden and Mr. Troy from Boyden and Troy were present at this bid opening and protested the entire bidding procedure and urged that the matter be re- submitted for bids. Present at this bid opening was Arthur Remillard`(Acting Town Manager Steve Conroy was in Ireland at the time). We again asked Don Currivan Insurance Co. for an extension and was granted an extension for an indefinite period. Specifications were redrawn and put out for bid again, the date set for September 22, 1977. The day of the bid opening, four bids were opened; Boyden & Troy; Don Currivan Ins. Co.' Cavallo & Signoriello; New England Security Ins. Co.. The bids were opened with Town Manager William Metropulos, representatives from Boyden & Troy Ins. New England Security Ins. Co. and Cavallo & Signoriello. At this time it could not be determined which company offered the best coverage and which bid was the lowest. It was suggested that an expert be called in to look over all the specs and give his opinion. A Mr. Joseph L. Quinn an insurance advisor from Taunton was called in for his opinion so that a summary could be made before presentation to the Select- men, the date of this meeting with Mr. Quinn was September 26, 1977 at 10:00 a.m. = all interested parties were invited to attend. It was decided at this meeting that Mr. Quinn would take all information with him so that he could digest all the material and submit a written report on his findings. The report from Mr. Quinn was received today, October 12, 1977, and each member of the Board and the parties present were given a copy of the report. Discussion after an allotted time for each to read Mr. Quinn's report went as follows: Mr. Wills of N.E. Security stated that he felt the specifications were not written properly because of a hurried up attempt to get them drawn up and we used the 1977 specifications, but it would be possible to get a legitimate bid if we went down item by item and figured out all the alternates and options. Mr. Troy found it strange that when the bids were first open that only one bid came in and that was for $37,000 with a $10,000 deductible, and all of a sudden we (Boyden & Troy) protested it and the Board upheld it and said that we will put it out for bid again. Every single bid other than the current carrier is much better than the insurance the town is now carrying. However, Mr. Troy was reminded that Mr. Quinn's reports in his conclusions 4ta£es that Eye was not able to draw any firm conclusions or make any recommendation to the Town as to the best insurance program for the cost. Mr. Troy states that the insurance advisor never looked at the policy, and stated that he spoke with Mr. Quinn yesterday afternoon (10111177) and he did'nt look at the policy. Mr. Troy wanted to know where the insurance association was in July when the bids came out and why we were the only ones that protested it. -1- General Insurance Bid Page 2 Jim Wills from N.E. Security stated that he was asked by the Town Manager to advise him on the drawing of the specs, which he did and the specs were sent out to all the agents for bidding. What happened in July is basically in the transition of a new Town Manager everybody dropped the ball and the Insurance Agents Association should have been on top of it and weren't, .so what happened was that arounddabout July 1, ' ih@ n( 'th'drPolli "e'ylllaPsod'andi =no bids were put out the Acting Town Manager asked Currivan Ins. Co. for an extension of the policy. Mr. Wills feels that maybe the proper system for the Town in the future is to have a licensed insurance advisor to draw the specifications. Selectman Caponigro stated that he felt everyone bid on good fai•thaoddtfa!: we should award the bid to the low bidder Boyden & Troy and go out for new bids next year. Mr. Cavallo asked Selectman Caponigro how he knew Boyden and Troy were the low bidders and questioned whether they were providing liability for streets, Mr. Troy answered "some streets ". Another question brought up was about Flood Insurance and Mr. Cavallo wanted to know how Boyden and Troy could bid on Flood Insurance when they in fact ( Cavallo & Signoriello) represent the National Flood Insurance Co. and when they approached representatives of that company they were told that a price for a bid quote could not be given because Mansfield may not even qualify for Flood Insurance. At this point things started to get noisy and Chairman Titus interjected that he did'nt want to get into personalities and we are only interested in getting the best coverage for the Town. Selectman DeLong stated that he feels no action should be taken and that we should investigate Mr. Quinn's qualifications also, we should be concerned about the legality of extending the present policy for a year and the cost of a short - term cancellation. Selectman Colella asked "Will the Town of Mansfield still get the same coverage at their low price (Boyden =& Troy). Will Mansfield get the best coverage for the price. Selectman Clemmey stated that we should get someone to draw up the specs for next year other than Mr. Quinn since he seems to be the issue now, and not to exceed July of 78, Jim Wills of N.E. Security stated that if the Town is not getting the best coverage , there is no reason to wait until July of 78. Specs could be drawn in January of 78 and feels that Kemper would not hit us with a short rate can- cellation penalty because the regional manager has the power to prevent it and Bill and I can go to Kemper and try to negotiate. 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