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HomeMy WebLinkAboutBOS MINUTES 4-1-198011 Enclosure 2 0 CERTIFICATE I, the Secretary of the Municipal Light Board of the *4-y) (town) of 14ANSFIELD Massachusetts, certify that at a meeting of the board held APRIL 1 19 IIQ of which meeting all members of the board -were duly notified and at which a quorum was present and acting throughout, the following votes were unanimously passed, all of which appears in the official records of the board in my custody: VOTED: (1) that the fei-ty) (town) of MANSFIELD , pursuant to Article III, Section 6 of the Massachusetts Municipal Wholesale Electric Company ( "MMWEC ") By -Laws, as revised and amended, and Section 3(b) of Chapter 775 of the Acts of 1975 herebv desionates JAMES F. IULL H as its Voting Representative, to vote and execute written instruments on its behalf relative to the adoption, amendment, or repeal of MMWFC By -Laws, the election of Presi.oent and Directors of the Corporation, and other action by the Member cities and towns of MMWEC; and (2) that 1414. METROPULOS E- rts�ngfrgger g tk�my�rit�i�al -ighi fmg - the marfiir p }- i3ctMt- bead) is hereby designated as Alternate Voting Representative who shall, in the absence of the Voting Representative, have all the powers conferred upon the Voting Representative. I further certify that the votes were taken at a meeting open to the public; that notice stating the place, date and time of the meeting was filed with the (town) clerk and a copy thereof posted in the office of the (t'+ri (town) clerk or on the principal official bulletin board of the f�) (town) at least 48 hours, including Saturdays but not Sundays and legal holidays, prior to such meeting and remained so posted at the time of the meeting; that no deliberations or decision in connection with the above votes were taken in private or executive session; and that the official record of the meeting was made available to the public promptly and will remain so available to the public, all in accordance with G.L. c. 39, Section 23B, as i amended. Datr -d: Secr� etafy of the Municipal Light Board BOARD OF SELECTMEN/LIGHT COMMISSIONERS A G E N D A APRIL 1, 1980 7:00 P.M. - Meeting Open-for Correspondence Review 7:30 P.M. - Call to Order Mansfield Carriage Service - Application Clerk's Folder 7:45 P.M. - Hearing - Street Acceptances Hemlock Lane Riverside Drive Juniper Drive Basin Street Rustic Drive Union Street, Ext. 8:05 P.M. - Bi- Monthly Meeting with Boards and Committees Correspondence Vote on Warrants(March 25) Warrant #87, $267,832.78 - School Warrant #88, 33,857.32 - Town Payroll 9:15 P.M. - Calleen Cheney - Drainage on Tremont St. Town Manager's Report Vote on MMWEC Representative Board Reports Pending Items Traffic Lights at 140 & Forbes Water Rates Downtown Traffic Pattern Recreational Facility Back Bay Brook Parking Violation Fines *WARRANTS TO BE SIGNED TOMORROW* WATER RATE HEARING NEXT 14EEK 8:00 P.M. BOARD OF SELECTMEN MINUTES OF THE MEETING APRIL 1, 1980 Present: Chairman Norman Mahana, Selectmen Lyman Avery, Robert De Long, David May, Sandra Levine; Town Manager William Metropulos, Recording Secretary Beverly Amicone. The Meeting opened for correspondence review at 7:00 P.M. Mr. Robert O'Brien of Waldor Drive requested permission to approach the Board for an explanation of the fuel charges on Avis monthly electric bill. Chairman Mahana polled the Board. There being no objections, a discussion of the fuel adjustment charges followed. Light Director, James Hall was also present and he and Chairman Mahana explained the difference in the base rate and fuel adjustment charges. At 7:30 P.M. the meeting called to order. Clerk's Folder Application for Junk Dealer's License from Collector's Anonymous, 70 North Main Street. Motion to approve made by Selectman May, seconded by Selectman Levine. VOTED 5 -0. Application for Junk Dealer's License from J. DiRienzo, 328 School Street. Motion * to approve made by Selectman Levine, seconded by Selectman May. VOTED 5 -0. Correspondence Letter from Recreation Commission expressing displeasure over a salary increase for the Recreation Director without a consultation with the Commission. Town Manager to respond. Application from Beverly McConnell for World War II Scholarship Fund Committee read and accepted. Motion by Selectman May to appoint Beverly McConnell to W4l II Committee, seconded by Selectman Levine. VOTED 5 -0. Request for Transfer of $1,000 from reserve fund to Account #671 -0 made by Parks and Recreation for sand to increase beach area at Maple Park. Motion to approve made by Selectman DeLong, seconded by Selectman Avery. VOTED 5 -0. Letter from Conservation Commission concerning possible contamination of the ground water from Compo Industries. Town Manager had conferred with Paul Boyden about possibility of Compo Industries paying for laboratory testing of water supply. Selectman DeLong maintained that it was Town's responsibility to pay for testing, then if contamination was found, perhaps Compo could be pressed for reimbursement. Continuation of Street Acceptance Hearing Letter from Planning Board recommending that Rustic Drive, Juniper Drive, Hemlock Lane, Riverside Drive, Basin Street and Union Street Extension be accepted at the 1980 Annual Town Meeting. Town Manager, William Metropulos, then explained the Town Engineer's report which he had read last week concerning lateral cracks in some roads did not pertain to the streets in question, but streets previously accepted which then developed cracks BOARD OF SELECTMEN MINUTES OF THE MEETING APRIL 1, 1980 Page 2 due to the delay of utility installation. He expressed his desire to help all departments to work together in the best interests of the Town. Town Manager agreed to accept Town Engineer's report that the streets in question in his opinion were in a satisfactory condition for acceptance. Selectman DeLong moved that all streets be recommended for acceptance at 1980 Town Meeting, seconded by Selectman Avery. VOTED 5 -0. Correspondence (continued) Recreation Notes for March 26 and April 1, 1980 were read. Notice of Recreation Commission 4th Annual Fresh Water Fishing Derby. Letter from Department of Revenue advising Town of appropriations limit of $9,230,839.28, levy limit of $9,449,065.60, and budget limit of $5,691,369.84 for fiscal year beginning July 10 1980. Letter from Mansfield Fire Department enclosing a sample of the Captain Noburn Fire Prevention Program which has been instituted in grades 1 -5 of the Mansfield Schools. The program was given fiscal support by the New England Security Agency, with the cooperation of Lieutenant A. Alden, Firefighters J. Sarro and N. Bellavance, and Asst. Principal M. McGrath. Letters of commendation are to be sent to Fire Depart. and New England Security. Motion made by Selectman Avery, seconded by Selectman * Levine to send letters. VOTED 5 -0. Letter from Mass. Housing Finance Agency regarding Mansfield on the Square, better known as the Fairfield Project. Letter to be sent thanking them for continued interest and inf nnative progress report. Letter to Town Manager from Town Counsel regarding upcoming sale of the Garden Street property. Copy of letter from Town Counsel to Superintendent of Schools Robert Barbarisi regarding collective bargaining procedure with the Mansfield Educators Association. Bi- Monthly Committee Reports - 8:05 P.M. Airport Commission - Donald Zecher The Commission has executed the planning grant with the FAA for the Airport Master Plan. Signing had been delayed pending report from Town Counsel of whether the Airport Commission needed Town Meeting vote to accept Federal or State funds for airport improvements. Rown Counsel reported that a Town. Meeting vote was not necessary to accept the funds, however, Counsel recommended that the Airport Article be amended to read "....authorize the Town to borrow in anticipation of funds to be received." If the project proceeds according to schedule, there would be no need to borrow, but this cannot be guaranteed. Advertisement for bids for new apron and taxiway repairs were given to press for weeks of April 1st and 7th. Bids to be opened on April 24th. Airport Commission will then execute a new grant offer for improvements. The Town's share to be contributed by Air Charter Service will be only 22 per cent of total cost of project. The State will assume 72� and the Federal Government, 90 per cent. ( Airport Commission attended a Planning Board meeting and opposed the rezoning of the Lewis property on Ware Street from industrial to agricultural because this could open the way for building construction which would be on a direct line with the BOARD OF SELECTMEN MINUTES OF THE MEETING APRIL 1, 1980 Page 3 existing grass runway, which could result in future noise complaints. The Airport would be interested in purchasing the property, but this would be extending the airport boundaries which the Commission had stated at 1979 Town Meeting would not be done. Selectman Avery requested that Mr. Zecher check on the whereabouts of the letter of credit from the Air Charter Service which the Town must have on record before the Annual Town Meeting. Board of Assessors - Alfred Turinese A new release will be forthcoming regarding the revaluation. This will take place on a weekday basis with azW household that is missed to be followed -up on Saturday. The Board will have an estimate of the increase of valuebe£ore the Town Meeting. Council on Aging - Reverend Flug Paula Kilby has been re- instated as coordinator and the Council is presently creating a job description. When questioned by the Board as to why COA chose not to accept the proposed library location, Rev. Flug responded that the COA felt it was a choice between better and larger facilities or what seems to be a better location. They felt the South Common area might not be within distance of some North end people to walk. The COA is seeking a permanent location for the DIC and therefore submitted the plan for $25,000 a year for five years to provide for that purpose. Reverend Flug would ask COA to reconsider the library location if he were to see the letter in Bob Saquet's possession from COA in support of the library facility. Selectman Avery stated that the Board went on record to support the library article because provision was to be made for the DIG. Board is seeking clarification of the matter. Selectman Mahana spoke with Representative Lombardi regarding another mini -bus. He was told that GATRA should be contacted concerning funding for new bus and maintenance funds for the present one. Also the funding of another bus driver could possibly eleviate the personnel shortage. Library Trustees - Jim Grady Peg Bradner has learned from the Department of Elderly Affairs that funds are available for the COA to function as an independent entity within the library facility. The ten year time period proposed for the COA within the library was based on the projected growth of the library and when they might require the additional space. Mr. Grady reiterated that the request to incorporate the COA in the library facility came from the Board of Selectmen. Library Trustees felt they initially had the approval of the COA and were surprised when the offer was refused. The offer will stand until Town Meeting. The trustees have conducted 14 slide presentations showing the proposed library addition. They will have 1500 copies of a pamphlet available at Town Meeting to educate the public to the needs for the library expansion and funding. BOARD OF SELECTMEN MINUTES OF THE MEETING APRIL 19 1980 Page 4 Historical Commission - Connie Johnson Request was made for the library slide presentation to be given to Commission. A thank you was extended to the highway department for quickly moving to protect historical grave sites. The Commission has been working on a survey on the Card Memorial at Spring Brook Cemetary. They are also seeking funds and a student from Boston University to help with the research involved with the survey. The work study program would supply a student for 15 weeks at 2,0 hours per week. The Commission will approach various service organizations to help with the funding of the town's portion of the student's salary which is $475. Great Woods Study - Marydee Flynn, Town Counsel has been contacted about acquiring a parcel of land in the Great Woods necessary for the construction of a footbridge over Rte. 495• Municipal Buidling - Robert Saquet No changes have been made since last report regarding highway department building. Town Manager met with Building Committee to review details of the $275,000 project. An Article has been prepared for Town Meeting. Downtown Advisory Committee - Robert Mangiaratti The DAC appeared before the Planning Board for modifications in downtown changes. Fairfield project continues to progress at a slow pace. MB Group has gained control of the entire site, but at a higher price than anticipated. Therefore, the developer has increased the number of units to 143. However, additional parking space would be needed on the railroad right -of -way. An Article for Town Meeting has been submitted requesting that the Town convey an easement right to be developed for parking. Selectman DeLong questioned the status of the downtown traffic pattern. A general recommendation was made to the Board of Selectmen and the DAC is waiting for a final decision. In answer to Selectman Levine's question on whether the easement for railroad right -of -way had been checked for sewer lines, Mr. Mangiaratti explained that the sewer line would be laid first. Computer Advisory Committee - Herb Levine The Committee held a meeting Wednesday, March 26th, with Digital Business Systems, Town Manager, John McAlice and Carolyn Bregnard. Water Department will be able to start computer billing on April 7. Approximately 4 months behind on billing, but should be caught up to date by May 26. Light Department'to be completed by April 26. Committee meeting on April 2 with John McAlice and assessors regarding assessors records which should go immediately on computer. Joan Cutillo will be sending out- line of procedures for excise taxes to DBS for estimate of length of time they will take to program. Overall system for Accounting and Treasurer's Office and every- thing the Town has contracted for completion deadline is July, 1981, for Town to be self - sustaining. Advisory Committee requested that all systems be completed two or three months earlier in order that manual and computer billing can run parallel for a time. Herb Levine expressed satisfaction with John McAlice as computer coordinator. John will have to learn how to operate computer, but now how to program. DBS is under contract to train people for using machines. When the contract is completed, July, 1981, the Town has'the option to contract on an independent basis for programs. BOARD OF SELECTMEN MINUTES OF THE MEETING APRIL 1, 1980 Page 5 Board of Health - Edward Tartufo The Board Received a notice from the State regarding the Heimlich anti -choke law. All restaurants having a seating capacity of 25 or more must have someone on duty trained in the procedure. Civil Defense is authorized to teach course and will be conducting courses on April 24, 26, 27 at the Town Hall. Letters of notifica- tion will be sent to all area restaurants. A fee of 35 cents will be requested. Any restaurant with a seating capacity less than 25 is still eligible to send employees to course. Letters also have been sent to the School Committee for cafeteria staff. Board of Health has completed and returned form to the State regarding $600,000 grant available to cities and towns by the Department of Public Health. Board is seeking suggestions from Selectmen for ways in which grant could be used in order to support a proposal to be submitted for the grant. Recreation Commission - Ed Vernon A total vandalism loss of $1000 was reported for damages done between March 10 and 13th at Maple Park, Memorial Park and East Mansfield Common. Civil Defense - Robert Buttons Eight members of Civil Defense unit enrolled in first aid instruction course, four members in advance course. The eventual goal is to offer first aid courses to the Town at no charge. Civil Defense will aid in conducting anti -choke courses. Ten p ple attended Civil Defense seminar. A. Pierce has completed a six -day radio- logical course and will become certified. He will also be able to teach course. All department heads are requested to attend a table -top emergency operation simulation to be held at Valley Steak House in Braintree on May 8, 1980, 9:00 a.m. to 4:00 p.m. with no charge to the Town. CD will be offering first aid assistance to various service organizations for scheduled upcoming events. Conservation Commission - Diane Royale ConCom will have had seven wetland hearings between March 12 and April 210 1980. One hearing concerned the developing of a new pond, another the restoration of Cabot Pond, another a house lot, and several on the subdivision on Ware Street. This is a concern because of serious water problems in that area. Commission could possibly ask for a drainage study of Ware Street area. The concern over the Cabot Pond proposal is that the area in question seems to be larger than the original pond. The Lions Club has been given permission to allow 100 people to camp in Maple Park overnight with no vehicles allowed. Campers can be parked at Town garage. Portable johns and trash recepticles have been requested. P.M. Club has donated $135 to Commission for signs. A hand carved sign has been ordered for Gilbert Street, Sweet property. Selectman Avery asked Diane to request more specific information from the Commission regarding the letter to Board concerning Compo Industries. Planning Board - Marydee Flynn The Board is reviewing Town Meeting Articles. One subdivision plan is being considered. The plans for Cabot Pond have been reviewed. Calleen Cheney - 9:40 P.M. Ms. Cheney appeared before the Board for support of Town Meeting Article concerning drainage on Tremont Street. John Dunn Engineering is doing a cost estimate. The total cost for 1,500 feet of pipe, 4 manholes and four catch basins, including engineering fees is $39,000. If Town does their own engineering, the cost would be approximately $33,500. BOARD OF SELECTMEN MINUTES OF THE MEETING APRIL 1, 1980 Page 6 Since Tremont Street has been re- surfaced, the ground is too high and water cannot go into the Wading River. The backyards of 10 or 15 houses in the area are constantly flooded. There is no where to pump the water but out to the street, which causes icy conditions in the winter. During the winter season the leaching fields for these homes are also a problem due to ground saturation. Calleen Cheney personally has spent $19370 on the water problem and is reluctant to finish cellar until the water problem has been relieved. Although admittedly the homes in the area were purchased knowing there would be some concern with water, Ms. Cheney feels the problem has been exagerated due to the relocating of Route 140 and the additions to Cabot, Cabot, and Forbes. Selectman May questioned whether monies in the drainage account were earmarked for anything in particular. There are three other projects to be considered for drainage funds. Selectman Mahana would like Town Engineer's comments on project. Correspondence - continued A 128 WRRC UPDATE was noted. A letter from Weston & Sampson Engineers requesting copy of Town Meeting Warrant. A copy of Childrens' ACTIVIST for April. Warrant Approval Motion to approve Warrant #87 for $267,832.78(School) was made by Selectman Avery, seconded by Selectman DeLong. VOTED 3 -0 with Selectman Levine abstaining. Motion to approve Warrant #88, Town Payroll, for $33,857.32 was made by Selectman * Levine, seconded by Selectman DeLong. VOTED 4 -0. Motion to approve Warrant #90, for $411,110.96 was made by'Selectman Avery, seconded by Selectman DeLong. After a discussion of Vouchers #5024 and 5041 questioned by Selectman Levine, warrant was approved by a vote of 5 -0. Motion to approve Revenue Sharing Warrant #89 for $541.68 made by Selectman Avery, * seconded by Selectman Levine, VOTED 5 -0. Mansfield Carriage Service did not appear on request for rate increase. Deferred license renewal untilnext week. Town Manag'er's Report University of Mass Extension at Taunton offering one day a week courses for 12 and 13 weeks in management and supervision. All those that expressed an interest have been enrolled: DPW Director, Fire Chief, Town Clerk, Librarian, Planning Director and Town Engineer. Town Manager reported that three police officers that were enrolled twelve weeks ago graduated today and will be on active duty beginning midnight tonight, April 1. They have been asked to appear before Board next week for introduction. Parking fine violations to be contained on one all purpose ticket. Selectman Avery * moved to approve parking fine ticket, seconded by Selectman May. VOTED 5 -0. ( Building Department Report for March - construction costs $538,950,, total to date $555,500• BOARD OF SELECTMEN MINUTES OF THE MEETING APRIL 1, 1980 Page 7 New England Telephone scheduled hearing for April 22 to be postponed due to annual town meeting. Selectman Avery moved to postpone hearing to May 6 at * 8:00 P.M., seconded by Selectman DeLong. VOTED 5 -0. Town Manager reported that the Annual report and warrant is to be in the Town Hall by Friday and will be delivered Saturday and Sunday. Annual Town Meeting cannot be held until April 14th. He suggested that the meeting be opened on Monday, April 7th and then be adjourned until April 14th. Selectman Avery moved to post- pone to April 14th the Town Meeting with the Chairman, Moderator, and Town Counsel meeting on April 7th to postpone special to same date. Seconded by Selectman * Levine, VOTED 5 -0. Shuttle Bus - Mr. Connors contacted concerning costs. One bus for four morning and four afternoon trips, at 10 miles per trip would amount to $100 a day or $25,000 per year. Would need 200 riders per day. Some money could be recouped by charging 50¢ for a one =way trip. Public hearings and detailed reports would be necessary to implement. Industry might be able to subsidize cost if they are interested. Mr. Metropulos reported that a Water Rate Hearing would be held April 8th at 8:00 P.M. Town Manager contacted Joanne Colella of the Mansfield Housing Authority regarding State takeover of housing authorities. They are aware of the two bills, but are in opposition because of wording. Action proposed is not limited to Boston Housing Authority which seems to be having the problems. Town Manager will support authority's opposition and will send letter to Leon Lombardi. Also Ms. Colella assisted in responding to Housing questionnaire. Mansfield has 90 subsidized elderly units, 19 low income. Housing problems are caused by cost of purchasing houses, high interest rates, high down payment requirements. It is recommended that the State take a look at these problems and develop a formula for assisting those of low income. In answer to Selectman Levine's question regarding purchase of toilet tissue and paper towels from local variety store, Town Manager reported that 16 rolls of tissue paper and 12 rolls of paper towels were purchased by the Parks and Recreation Department. This supply should last them 2 or 3 months. Because State purchasing requires a minimum purchase of 5 cases, storage of this quantity would be a problem. Town Manager reported that CPR training is being done on a volunteer basis by the Fire Department and is not State mandated. JayCee cleanup - no written notice, but we have been assured of no problems in obtaining military trucks for some)Saturday in April. Board Reports Selectman DeLong requested clarification of Diane Dubuc's job description of duties on computer. Selectman Avery asked whether Diane is still hands -on coordinator or if John McAlice is going to be coordinator? Selectman Avery also questioned whether Town Manager was involved in determining Light Department job classifications. These were prepared by J. Hall and Diane Dubuc. After some discussion, Selectman Avery suggested that Town Manager meet with J. Hall and come ( back to Board with some recommendations. BOARD OF SELECTMEN MINUTES OF THE FETING APRIL 1, 1980 Page 8 Selectman DeLong requested that Taxi regulations be put on the Agenda for consideration. Town Manager had been informed that there is a requirement for certification of Water Department Head. Art Stockus will let us know date of next seminar. Selectman DeLong questioned the status of the Cable T.V. Committee. He was informed by Town Manager that the Committee have been informed of their duties and have held an organizational meeting. The Board deferred voting on the Light Department Budget until next meeting because of some question over positions and salary adjustments. Vote of M1,1WEC Representative - On a motion by Selectman DeLong and seconded by Selectman Avery, the Board voted 5 -0 to have Light Department Director James * Hall act as DR-AM representative, with Town Manager as alternate representative. On a motion by Selectman Levine and seconded by Selectman May, the minutes of the meetings of March 25 and Light Commissioners meeting of March 30, 1980 were # accepted and approved. VOTED 5 -0. Selectman Levine made known a possible roadway obstruction by a pipe which juts out into the street along Willow Street. Also requests a reminder to Highway Department for guidelines on snow removal. Selectman Avery questioned the position of Foxboro on Sanitarian. Town Manager reported Foxboro may be thinking in terms of going it alone. No financial aid would be available if Mansfield were to go alone also. Town Manager to prepare figure analysis. Willow Street residents are concerned about trees that had been slashed and cut.by the moving of a house. D. R. Betts to be contacted to take care of this. Selectman May requested that the sand left from the installation of a new telephone pole by 116 South Main Street be taken care of. Selectman Mahana questioned the status of the Gonsalves property. Also the collection and trucking of trash to an out of town site. Town Manager to have Building Inspector check on wood pile on School Street. Selectman Mahana also suggested a sign be erected on Rumford Avenue directing traffic to Town Hall and police station. Selectman Avery asked whether anyone was checking stickers at the dump. Town Manager has request in for another worker since the CETA time was up. There being no further business, Selectman Avery moved to adjourn at 11:30 P.M., seconded by Selectman Levine. VOTED 5 -0.