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HomeMy WebLinkAboutBOS MINUTES 1-16-1980BOARD OF SELECTMEN /LIGHT COMMISSIONERS A G E N D A January 16, 1980 7:00 p.m. - Meeting Opens 7 :30 p.m. = Meeting Called to Order Warrant Minutes of January 9, 1980 Clerk's Folder - Class 2- Used Car License 7:115 p.m. - Brian D. Bernier - Mgr. DATSUN Application for Notary Public 8:00 p.m. - HEARING - A.S.M. Enterprises Storage of 90,000 gallons of flammable liquids DEPARTMENT HEAD MEETING Correspondence Town Manager's Report (Recommendation on Town Report) Board Reports BUDGET REVIEW PENDING LIST Traffic Lights at 140 & Forbes Water Rates Electric Rates Foxboro Mall Traffic Pattern Railroad Station Parking Downtown Traffic Pattern Recreational Facility Back Bay Brook Special Town Meeting - Monday night at 8:00 p.m. BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting January 16, 1980 Present: Selectman Robert M. DeLong, Lyman Avery and Antonino Caponigro. Town Manager William P. Metropulos. (Selectman Norman Mahana is attending a GATRA meeting and will be at the meeting a little later.) The meeting was called to order at 7:18 P.M. for review of the correspondence and the regular meeting opened at 7:30 P.M. Selectman DeLong moved that Selectman Caponigro be Acting Clerk. Selectman Avery stepped aside and seconded the motion. Voted 3 -0. A warrant in the amount of $612,762.71 was read. This was approved on a motion by Selectman Caponigro, seconded by Selectman DeLong. Voted 3 -0. A warrant in the amount of $872.81 was noted. This was approved on a motion by Selectman Caponigro, seconded by Selectman DeLong. Voted 3 -0. The minutes of January 9, 1980 were noted. The minutes were approved on a motion by Selectman Caponigro, seconded by Selectman DeLong. Voted 3-0. Clerk's Folder A Class -2 license - Used Cars - for Grants Motor Sales, 44 Wood Avenue was not This was approved on a motion by Selectman Caponigro, seconded by Selectman DeLong. Voted 3 -0. Notary Public - Brian Bernier, Regional General Manager of Datsun, met with the Board to request that his application for Notary Public be signed by an "'elected official ". Selectman Avery signed the application. Correspondence A letter from Representative Lombardi was noted on the 200th Anniversary of the State Constitution. Selectmen approved the permit for extension of the sewerage system for the Fair- field Project of 8272 gallons per day on behalf of the MB Group, One Faneuil Hall Marketplace, Boston. The motion was made by Selectman Caponigro, seconded by Selectman DeLong. Voted 3 -0. A notice from the Dept. of Public Utilities was noted of a hearing to request authorization to invest additional funds by the Bay State Gas. Co. The hearing will be held on Friday, January 25, 1980 at 10:00 a.m. in Boston. A notice from the Mass. Civil Defense Agency was noted of a Public Officials Seminar to be held on February 21, 1980 in Swansea, Ma. This will be attended by the Town Manager, Fire Chief, Bob Buttons and Thom Bonome. Copy of a letter from the Board of Health to Sandra Holske was noted thanking her for her past service on the board. A motion was made by Selectman Caponigro that a letter be sent to Sandra from the Board thanking her for her time and service. Seconded by Selectman DeLong. Voted 3-0. -1- BOARD OF SELECTMEN /LIGHT COMMISSIONERS` Minutes of the Meeting January 16, 1980 Page 2 Copy of a letter from Town Counsel on the question of "conflict of interest" regarding the recent appointments to the Finance Committee of Stephen H. Quinn and Thomas M. Markt. Mr. Quinn and Mr. Markt are auxiliary police officers and wondered if they would be able to sit in on discussion concerning the police budget, Town Counsel notes that this would not constitute "conflict of interest ". However, in the letter the Town Counsel notes that they are funded through the Civil Defense Department and should not sit in on any discussion for this budget. Selectman Avery noted however, that they do not receive any funding from this budget either. A letter from the Conservation Commission was noted requesting to meet with the Board on January 23 to make an appointment to their board. Selectman Avery suggested that this wait until the Selectmen have a full board. This was confirmed bn a motion by SElectman Caponigro, secondedc'by Selectman DeLong, that �lthe` meeting be held on February 6, 1980. Voted 3-0. Selectman Caponigro then commented on an article in the paper that Dave R. Devnew,; who resigned said that he was asked to wait until after January 1, to submit his resignation so that the ConCom would be able to have a joint meeting with the Board. Selectman Caponigro noted that he feels the Selectmen have been fair in making their appointments and suprised that they requested him to wait until after the first of the year. A letter from GATRA addressed to Selectman Mahana was noted informing him that the GATRA Advisory Board voted to include the request from Mansfield of $110,000. into the capital grant for improvements to the railroad station parking lot. Selectman Caponigro then noted that the minutes of tonight's meeting should show that Selectman Mahana is late for this meeting because he is attending a GATRA meeting, and is on official town business. The weekly police report was read and one disturbance for the week was reported. An application from Sandra LaRosee was noted, applying for the Recreation Commission. A letter from the American Heart Association was noted requesting that the Board proclaim the month of February as "American Heart'uMonth ". A motion was made by Selectman Caponigro, seconded by Selectman DeLong the Board of Selectmen, Town of Mansfield proclaim the Month of February as "American Heart Month ". Voted 3 -0. A letter from the Town Counsel was noted to Selectman Mahana regarding the meeting he had with the staff counsel, Winsum Hunry, of the MBTA to discuss the lease agree- ment that the Town wants to have with them. The DEQE's inspection report of the landfill was noted. Selectman Avery noted that the report is a good one and that the men down their should be commended for the work that they are doing. cvz BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting January 16, 1980 Page 3 A letter was noted from the Comm. of Mass. regarding House Bill #6861 an Act establishing a Lottery for the Arts. Local arts councils shall be appointed by the executive bbd+ in a city or town and shall consist of at least five members non - salaried for a two -year term. Selectman DeLong made a motion that we first advertise that we will be appointing a committee consisting of five members. Seconded by Selectman Caponigro, also thdt'the ad list what the duties of the council will be. Voted 3 -0. A flyer listing the serviceiprovided by the Bristol County Home Care for the months of October and November were noted. An updated report frcmthe Jaycees was noted with past events and services provided and upcoming events scheduled. Copy of a letter from the Town Manager adressed to the Ad Hoc Committee was noted requesting that they make a presentation before the Board before they go to Town Meeting. A letter was noted from Camp Dresser & McKee, Inc. with their proposal for pre- paration of Construction permits and applications for treatment plant and intercep- tor. Selectman Avery requested that the Town Manager go over the proposal with Chad and give the Board their recommendations. Town Manager's Report The police report for the month of December was read. A Legislative Conference is to be held on March 1, 1980 in the House Chambers of the State House Selectman DeLong and Avery along with the Town Manger will be attending. A letter was received from the Mass. DPW regarding "right-on -red" and they are asking all municipalites to re -think and re -study all of their intersections. One of the possibilites being considered is to make it possible to turn right on red after 4:00 p.m. when school children will not be crossing. The Town Manager. will discuss this with the police chief. The Town Manager informed the Board that Town Accountant, John McAlice has located an old account dating back to 1943 in which Alice I. Cobb left $5000. to be used for any purpose deemed suitable by the Board of Selectmen. There is a balance of $2017.50 in this account,'and it was thought that some of this could be used toward payment of the West Mansfield Monument. A motion was then made by Selectman Caponigro that $665.00 be used for payment on the bill from Morse and Beggs for the West Mansfield Monument. Seconded by Selectman DeLong. Voted � -0. It was also noted that the name of Alice I. Cobb and the Town of Mansfield be added to the monument for their donations of time and money. PUBLIC HEARING - for the storage of 90 ,''000 gallons of flammable liquids, 30,000 gallons of Voranol, 30,000 gallons of Morpholine and 30,000 gallons of Dowanol. ASM Enterprises, Inc. are applying for the license at 35 County Street, land owned by Hathaway & Patterson. 1X11 BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting January 16, 1980` Page 4 The hearing was declared opened by Chairman Avery at 8:02 p.m. with notice of the hearing that was posted in the paper read-by Acting Clerk Caponigro. Paul Fernandes of ASM Enterprises noted that the reason he is applying for this license is to utilize three (3) tanks that are already there for the storage of flammables above the ground. These tanks have been there for sixteen (16) years and have been used in-the past for the storage of flammables. Chief Leonard noted that there is a question as to whether a license was issued for these tanks back in the 1940 "s , it can't be found, there was a license issued in 1976 for compressed gas. A letter from the Fire Chief to Paul Fernandes was read listing conditions he set for issuance of the license, there are five conditions listed and it is the opinion of the Chief that the license not be issued until all the conditions are satisfactorily met. Chairman Avery then asked if there were opponents in the audience. Richard Frazio, 575 No. Main St. questioned what the flash point would be for these materials? A representative from Down Chemical noted that, Voranol has a flash point of 400 degrees, Morpholine, 100 and Dowanol 105. Voranol and Dowanol have been stored in the tanks previously, Morpholine has not been stored there before. It was questioned regarding the flash point,if the temperature outside reaches over 100 degrees, is there a danger in the tanks exploding? The Fire Chief noted that at 100 degrees the material will give off a vapor but the system that is there now is a closed one. The representative from Dow Chemical noted that these materials produce a nitrogennwhich fills the space between the liquid and the top of the tank which is standard practice preventing vapors or gases from escaping. Mr. Frazio questioned how up to date the tanks are. The Fire Chief replied 'that the tanks are alright but new piping is needed. Another gentleman from the audience questioned how the chemicals will be shipped and was told by rail. Nancy Coffey, 15 King St. questioned what the materials will be shipped in and was told, in stainless steel tanks:, Ms. Coffey asked if any of these materials are stored there now, and was told only Voranol. An unidentified woman from the audience noted that she called the gas company last week because of an odor and was told by the gas company that it definitely was coming from chemicals being stored around the area. John McNamee of 568, No. Main St. questioned if there would be safety valves in- stalled and Paul Fernandes replied that there are shut -off valves but no',safety valves. The representative from Dowi Chemical noted that he was not sure what Mr. McNamee meant because this product not create pressure. The representative from Dow Chemical also noted that he could not understand the concern of the people in the temperature reaching 100 degrees that he has been in this business 25 years and has yet to see a storage tank go over 90 degrees , a storage tank of liquid does not rise and fall with the outside temperature, it takes -4- BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting January 16, 1980 Page 5 a long time to heat liquid. Another gentleman noted that his swimming pool very rarely gets over 80 degrees and is sure that these people know what they are doing, however, someone else noted that when these chemicals are manufactured they are under controlled measures. Clarence Leonard, Office Manager for Hathaway & Patterson who abut the property in question on both sides was present tonight to speak in favor of the license being issued. The representative from Dow:Chemical noted that the Massachusetts codes are a little bit stricter than most states and that they would have to meet all the codes. The representative from Dow Chemical -:was asked what the dangers of the chemicals are, the toxic dangers? He noted mildly corrosive and mildly toxic, just wash it off if it gets on you and if inhaled just step outside and get some fresh air. An unidentifed gentleman asked what standards the Town has, and the Fire Chief noted that weefollow the state regulations which are tougher than even the federal regulations. The Fire Chief noted that standards sot for the Town are that the tanks has to be so many feet from a lot and that these tanks will be brought up to standard as though these were new tanks being built today and this° is the reason that the Chief drew up the rules and regulations for them to follow. The tanks are owned by ASM, Dow- Chemical are their agents , so any problems "that arrive would be the responsibility of ASM Enterprises, Inc. Selectman Mahana arrived 'at the meeting, 8:20 p.m. The representative from Dow Chemical noted that he is available 24 hours a day if needed. Paul McNamara, No. Main St, noted that he does not profess to know everything and yet he is not stupid and he suggest that ASM Enterprises have an open house and invite the people in the neighborhood so that they will know what is going on . Chairman Avery then asked if there were anymore opponets - none recorded. He asked for other proponents - none recorded. The hearing was then declared closed. A motion was then made by Selectman Caponigro that the license be approved based on the conditionsset forth by the Fire Chief, seconded by Selectman DeLong. Voted 3 -0 =1 (Selectman Mahana abstained) The Fire Chief was questioned who will monitor the operation and he replied that as far as the initial inspection it will be done by his men., if they feel that they are not capable they will put a call into Boston. Routine inspections will be done two times a year. The EPA will not be involved unless there is a spill or a leak. The representative from Dow Chemical noted that they have a policy that ally spills are to be reported to them. -5- BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting January 16, 1980 Page 6 Department Head Meeting Town Accountant - John McAlice, commented on the old account of Alice 1. Cobbs that he found on the books,l!he also informed the board of the transfer for the pump in the amount of $4500. that the FinCom will not approve and the fact that the contract has to be signed by him and he refuses to sign the contract until the transfer is approved. A motion was then made by Selectman Delong, seconded by Selectman Mahana to ask the FinCom to meet with them next week regarding this. Voted 4 -0. John noted that he will be going into the hospital on February 21, that he will be here for the meeting next week and that he and Joan Cutillo will be attending a meeting tomorrow in Framingham on municipal accounting. He also noted that he and the Town Manager went to Hudson last week to look over their computer operation set up and noted that they are a little more advanced than we are and their com- puter is in a separate part of the Town Hall. Another thing that John is concerned with is the numbering of accounts 'to be keyed on the computer. - This will be the next phase that John will be working on. Chief of Police- N. Lawrence D'Afile noted that the three new police officers are at the Fall River Training Academy for three months and the total staff for his department is 18. A new radar unit was purchased this year which they are now using . The Chief discussed the 2 -hr parking limit on No. Main St. and noted that there may be a problem in the future, he feels that there should be a 2 -hr. parking limit all along No. Main St. that this is sufficient. He also discussed the revision of the parking ticket fee and feels that this is a good idea. Selectman De Long questioned who gives approval for the change in the parking tickets. The Town Manager noted that this is a by -law change and then it is submitted to the court for notification. The cost of the tickets to be printed has to be borne by the Town, there is also a limit on what the charge can be according to the statues. The Chief continued and noted that there are no major problems, the boys have completed work on some of the breaks and are working on others. The d$part'ment is going well. Board of Assessors - Al Turinese noted that everything is going along pretty good as far as the office is concerned. On January 24, they will be attending a day long siminar on classification. Selectman Caponigro questioned when revaluation will begin. Ai noted that it will be three months work doing the ground work, so it will be at least three months before they are seen in Town. Copy of the contract has been sent to the state tax department, they want us to complete the revaluation around 4 -5 months ahead, but the state wants the bottom line figure to them by either April 1 or May 1, so the revaluation team will handle this and will probably have to put more men on . Town Treasurer- Joan Cutillo , noted that the taxes weres, slower in coming in this year because the due date was both confusing with the people and the banks and unfortunately a lot of people got stuck paying interest.. Joan noted that hej,depart- ment is catching up on the excise tax bills and also that she.does not have enough clerical help to get the work done and had a volunteer, to help with the work, so anyone with a 1978 excise tax bill not paid has been reported and will have their license revoked until they pay both this year and any other years that they owe. Joan noted that if this operation is successful it may help to relieve a lot of the backlog, on excise tax bills. gram BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting January 16, 1980 Page 7 Joan mentioned that she does have one problem, a bank problem, sometime in October, the'first two weeks of checks have beenl:lo5t, somewhere between the bank and the computer service. So they hadcto have them photostated, 360 of them, by the bank but Joan noted she thinks that there are still some missing, i'fit is not resolved she will have to ball the bank for help. As a result of this error the books for October have not been closed. Selectman Mahana - Selectman Mahana noted that he wanted to take some time right now to introduce a couple of young ladies who phoned him at home and are offering to paint the railroad station, they have already gone to local businesses and asked for donations of paint. Selectman Mahana introduced the two girls, Susan Wade and Karen Hefferen . Selectman Caponigro noted that he will donate the paint just let him know when and how much they will need. Selectman Mahana noted that he will check -with the MBTA to find out when they can start the jroject and will be in touch with them. Water Department- Carolyn Bregnard, Office Manager noted that the most important thing right now is getting on computer. They are about 1/3 on and stopped the handbilling but decided that they will go back on handbilling due to the delay. They should be all done (loaded) by February and then go on to the next phase. Selectman Mahana then discussed with Carolyn the report in the Water Rate Study being conducted by Whitman & Howard on unmetered homes. However, Carolyn noted that the number quoted -557- is not correct, some are dead meters who are being billed an average billing , and also that some homes can't be metered due to a freezing problem and no cellars. DPW - Director - Highway /Water - Thom Bonome noted that Monday, the department had a power failure and Dustin Well went out. Thom noted that this is the second time that this has happened and he is calling in a consultant engineer who designed the pump for the Well. Thom; noted that he does not know what caused the power outage but the Well is out of operation and: parts are not in stock. Other than that, the water department is going along fine. Thom noted that the treatment plant is functioning well, working to capacity at 1.2 million ;gallons per day, and the final dischargesmeet the state requirements. They have a full work force, and inspected by the State frequently, the State can walk in at anytime and do at least every six months, there is also a monthly report required to be sent in. On the landfill, Thom noted that they are hauling all available cover material he can find and what he has now should last him Until June, he has been offered some from CC &F, about 40,000 cubic yards but the expense will have to be borne by the Town to truck it, which will mean that the Town will have to hire trucks at probably $1.00 cubic foot. Thom noted that the ground cover being offered from CC& F is suitable not ideal that it contains a lot of rocks , the Town Engineer and Thom will investigate this further and Thom and the Town Manager will investi- gate how they will move it if they decided to accept it. Highway - Thom noted that street improvements have been completed, 75% received from the State for funding. The Back Bay Brook is 40% complete, the work has been stopped due to the weather. The Oak, St. Culvert is complete and working fine, rip rap work has been done along Hodges Brook but Selectman Mahana and Avery noted OVA BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting January 16, 1980 Page 8 that they would like to see some well placed stones , however, Thom noted that these stones are not easy to move and would necessitate bring,ingi,in heavy equip- ment. The next issue discussed was "stream cleaning" and Thom noted that before they are al•lowddr,to do this they first must get permission from the Conservation Commission and noted that 5 or 6 years ago he wanted to clean Robinson Brook and couldn't because they did not go through the Hatch Act. Selectman Caponigro asked Thom -i-f the new pump bid includes a trade-in, Thom noted that they are keeping the old pump as a back -up . Both the Police Chief and Fire Chief noted that when it rains the underpass on 106 is not passable and causes problems for both these departments. The FinCom will be asked to meet with the Selectmen next week to discuss the transfer for the pump. Town Clerk - Arthur Remillard noted that the office is running as usual, the census has been finished and he is no,a getting ready for the elections and town meeting. Arthur also asked that he be replaced on the Computer Advisory Committee by the Town Accountant. The population of Mansfield may reach 14,000 noted Arthur. Fire Chief - Chief Leonard noted that the ambulance has been re= li..censed for two years through the State DEpt. of Pbblic Health and is also waiting for a $5000. grant from the Governor's Highway Safety Program toward the purchase of an ambulance. Thom noted that the month of December the fire department ran a contest with the school department on fire prevention, the program was a huge success and hopefully will help to prevent fires. A surprise training drill was held by the training officers of his department at the Airport which consisted of a small singlen engine plane crash and four casualties. Thom reported that the drill went off very well. Eight (8) new call -men have been put on and will be on probation for one (1) year. The Open Burning season will run until May 1, permits are required and each permit is being checked (one-day permits) this year they are being very selective. Library - Peg Bradner, Head Librarian noted that she has added about the same number of books as last year with about 500 less gifts due to the fact that they don't have the typing time to do the gifts. Tax forms of all kinds are now avail- able at the Library. Peg noted that over 7000 people have registered at the Library since 1976. Peg passed out samples of cards showing the number of times that books are taken out, necessitating the need for replacement of certain books. Selectman Avery asked Peg if the MBC has contacted the Council On Aging regarding the possibility of their being housed in the Library. Peg noted that the MBC is planning on meeting with them sometime this week. Veterans Agent- Glady Cross noted that she has seventeen ,(17) active cases, 7 of which are elderly, 6 disabled veterans and 4 veterans that are unemployed. This is a decrease from last year of 4 cases. Glady's noted that she accepted 52 applications for Self -Help for the fuel assistance program,;and to date only ten have received the funds, they ran out of money but things could be worse if the weather were not as good. G.I.'s are going to school before the money runs out and some are applying for homes, the interest rate now stands at 111%. Town Planner - Chad Maurer, noted that he wanted to update the Board on the diff- erent programs. The k4ITP's preliminary estimate is 20 million, of which 2 million will be paid by the Town (bohd issue) Chad noted that he will be meeting with a representative from the bank and bond council next week to draft the correct word- ing. BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting January 16, 1980 ( Page 9 A meeting with CDM has been scheduled with the Selectmen for Wednesday, February 20, to give a formal presentation to the Board of what they will present at the town meeting. This will include the total cost, and the cost of goerations and maintenance , this is what Chad has asked CDM to give. CDM also this week will be sending out questionnaires to sewer users in the area trying to find out the best route to run the sewer line which will be funded by the EPA. Chad noted that he has asked Whitman & Howard to come before the Board on February, 27, to make a presentation on the Water Master Plan , and also suggest that the FinCom and other interested parties be told of this meeting. An article is being submitted for the town meeting to petition the Mass. General Court to transfer certain properties under the control of the ConCom to the Board of Selectmen for the purpose of constructing two wells (2).� Whitman & Howard have sent in an application to the Farmer's Home Administration to borrow 3.9 million for this purpose, other private land will also have to be purchased which is outside of the 3.9 million. An article to acquire some small properties off of Mill St. for cover material will also be included in the warrant for the town meeting, the land is now being ap- praised. An article to see if the Town will vote to establish a Downtown Develop- ment Fund with the monies received from the sale of the Fairfield Optical Property, said funds to be expended by the Board of Selectmen and upon the recommendation of the Downtown Advisory Committee. A hearing is to be held on February 4, to discuss the downtown one -way traffic pattern and a Hearing will be held on February 6, to discuss the plans for crea- tion of a Mansfield Downtown Revitalization and Development District. Ad Hoc Committee - The Ad Hoc Committee is in the process of making a recommendation to get funds for a design for a facility at Memorial Park. They are in the process of sending out letters to design engineers requesting that they submit a plan for the property and then will select one engineer; who will be asked to make the pre- sentation at town meeting. This willij8one contingent on the fact that hb will do the work if the town is able to raise the money, if not it will be a good learning process for him. Selectman Mahana questioned Chad about the cost of the WWTP. ,, 'and where'it,'will end. Chad replied that in this day with the economy the way it is, it will continue to go up until the final bid is awarded. Town Engineer - Tony Stanzione discussed the Back Bay Brook, the Oak St. Culvert and a drainage problem on Ware Street. Tony noted that he works with the Town Manager and Thom Bonome, also the Board of Health reviewing septic system plans and doing perk test. He has done 30 perk test in the past two weeks and has another 70 to do. Also discussed was the Jackson property, a drainage case that has been pending with the Town and a settlement reached in December 1979. Thb settlement being that the Town complete the digging of a ditch by March 15th. Tony noted that this will be done and will take a couple of days of work to complete, trees have to be removed and the property lines have to be established. Selectman DeLong questioned Tony about Garden St. and whether or not the Back Bay Brook work they are doing will solve the problem. Tony noted that a large part of the problem will be corrected and if not at least the arm will be there and can be added onto. Selectman DeLong noted that we could probably submit an article in the town meeting contingent on the fact that the work will be done in early spring. (to sell the property to abuttors) -9- BOARD OF SELECTMEN /LIGHT COMMISSIONERS Minutes of the Meeting January 16, 1980 Page 10 The Department Head meeting ended and Selectman Caponigro noted that he would Just like to say that about two to three weeks after he was elected Peppy Albertini said one t -ime: "politicians come and politicians go, but us old town employees stay on " and mentioned by name some of the town employees here when he came:and are still here , good dedicated employees working for the town who could have gone out into private industry and made more money and wants them all to know that it has been a pleasure working with them. Town Manager's Report - continued The Town Manager noted that he checked into the off- peak;meters and this is not available to customers anymore. The Town 146nager noted that he met with the police yesterday in negotiations and another meeting is scheduled for Monday. On the annual town report, he has decided that they will go out for bid again, and will be going for one book, both the report and warrant under one cover. A one color cover, and 50# paper instead of 60, with no pictures. A motion was made by Selectman Caponigro, seconded by Selectman Mahana to rebid the annual town report. Voted 4 -0. Selectman Caponigro noted that he would like to leave the option in for a couple of pictures. Board Reports Selectman DeLong noted that he thinks that it would be a good idea to have a permanent Audit Committee and proposed that the Selectmen do this and it consist of the Chairman of the FinCom, Board of Selectmen and the Town Manager. The Committee will be responsible in following up the recommendations of the audit report and recommend to the Board of Selectmen how often we should have an audit done. He noted that it looks like we will have one every other year and he thinks that it is a function that should be set up and followed , feels that it is an important function. Selectman Mahana questioned if any of the steps have been taken that were recommended by the auditors, the Town Manager noted that some have, not all of them. Selectman DeLong feels that one of the first things that should be done is the separation of responsibilities as indicated by the auditors such as the collection and paying of the bills so that one personiis not saddled with bothc We do have an assistant treasurer and town accountant, so between the three we should be able to set up something to do away with dual control. Selectman Avery noted that he is hdt'',convinced that we need a continuation of the Audit Committee A discussion then began on the need for continuation of the Audit Committee. After the discussion a motion was made by Selectman DeLong that the Board of Selectmen appoint an Audit Committee consisting of the Chairman of the Finance Committee, Board of Selectmen and the Town Manager. Seconded by Selectman Mahana. Voted 3 -1 (Selectman Avery opposed). -10- BOARD OF SELECTMEN /LIGHT Minutes of the Meeting January 16, 1980 Page 11 COMMISSIONERS Light Commissioners Business Commissioner DeLong noted that he spoke with Fred Sarro regarding his electric bill and that he is upset because he feels that a mistake was made and that it is a matter of principle and that he will donate what every the Board abates off his bill to the CSF..Commi§sionerDeLong then made a motion that the Board of Light Commissioner's abate $5.00 from the bill. NO SECOND. Commissioner Caponigro moved that $20.00 be abated from the bill, seconded by Commissioner Mahana. Voted 4 -0. Selectman Mahana asked the Town Manager if he could contact the State and see if they can clean up the debris from the School St. overpass. Selectman Mahana asked the Town Manager if he is checking into the revolving account for the Commuter Rail Committee. The Town Manager noted that Chapter 44 provides the mechanics for this it will have to be done by an article. Selectman Mahana asked the Town Manager if he checked into seeing if the crossing guards= can be sworn in as meter maids and the Town Manager noted that he discussed this %4ith the police chief and they see no problem with it. Selectman Mahana noted that GATRA has included the $110,000 Capital Outlay grant and this will be forwarded to SRPEDD for approval and then sent to the Urban Mass. Transit Authority in Washington for approval. Selectman Avery questioned if the Board took a stand on Article 5 to be included in the Special Town Meeting on Monday and it was noted that they had not. A motion was made by Selectman DeLong, seconded by Selectman Mahana that the Board supports Article 5. Voted 4 =0. Selectman Avery asked if we have received the money from the state on the work completed' on East and Gilbert Sts, back in 1970, 71 and 72. The Town Manager noted that a letter has been written for clarification to see if we have received the money The Board noted that they will meet on Sunday morning at 9:00 -a.m. to work on the budget. There being no further business the.meeting adjourned at 11:00 p.m. -11-