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HomeMy WebLinkAboutBOS MINUTES 8-06-2014Board of Selectmen Minutes August 6, 2014 Present: George Dentine; Chairman, Jess Aptowitz; Vice Chairman, Doug Annino; Clerk, Frank DelVecchio, Olivier Kozlowski and William Ross; Town Manager Chairman Dentino called the meeting to order. Chairman Dentino reminded that this meeting is beine broadcast live by Mansfield Cable Access and tared for future broadcast. Motion: To execute the copies of the State Primary Election Warrant for September 9, 2014 ff FEW • • • '• 1 Association. He noted that managers from all over the world attend this conference, including representatives from Canada, Australia, England, Germany and Ireland. I-Ie felt this conference to be an important training opportunity as well as an opportunity to meet with colleagues and learn from them as well. Mr. Ross is also a member of one of the major policy committees of the association and they will meet for about four hours on that Sunday morning. Mr. Ross' contract provides for this conference with the Board of Selectmen's approval. Mr. DelVeccliio stated he knows Mr. Ross will take full advantage of the opportunity as it has a reputation as a high level, professional conference. He asked which committee Mr. Ross serves on to which he noted the Public Policy Committee which deals with congressional issues at various state legislatures. Mr. Annino has the strong opinion that Mr. Ross should attend and felt it to be a great networking opportunity to see what other municipalities are doing. He asked the Mr. Ross be sure to take promotional materials. Mr. Aptowitz is 100% confident that Mr. Ross will take full advantage of all the opportunities. He also recognized Mr. Ross has been a ICMA member for 45 years. Mr. Kozlowski echoed his colleagues sentiments. Chairman Dentino stated the ICMA is very important. Motion: To grant the request by the Town Manager, William Ross, to attend the ICMA Conference in Charlotte, September 15 "i through September 17t1i (Aptowitz/Kozlowski) PASSES 5:0 Mr. Ross noted that when his review was completed he had asked the Board to wait on a possible salary increase until the FY14 year end. Mr. Ross reported that he did budget a 2% increase for FYI 5 Salary Adjustments, as was done across the board with other departments within the Town. Board Of Selectmen's Meeting August 6, 2014 Page I of 6 Mr. Ross is asking for a 2% increase to his base salary, which currently is $145,860. He is asking for no increase with regards to the vehicle allowance or the amount paid to him for managing MMED. Mr. Kozlowski has always admired the way Mr. Ross tracks what he asks for and keeps it in line with Town employees. Mr. Kozlowski has no issue with the 2 %. Mr. Aptowitz had no issue with 2% and felt Mr. Ross sets a patent with "eating with the troops ". He felt his review was excellent. Mr. DelVecchio has been quite pleased with his interactions with Mr. Ross during his short tenure as Selectman. He referenced his quick response time and great attention to detail. As he was not involved with the review process Mr. DelVecchio felt it fair to abstain from the vote. Mr. Annino noted Mr. Ross' excellent evaluation and stated he holds Mr. Ross in high regard. Mr. Annino felt 2% was the least they could do. Chairman Dentino felt Mr. Ross to be one of the few. He felt Mr. Ross done a magnificent job since he has been here particularly watching contracts and ensuring things have been done fairly across the board. He has appreciated the way he has handled the situation with his pay raise and was sure the employees appreciated it as well. Motion: To approve the Town Manager's base pay salary 2% effective July 1, 2014 (Antowitz/Kozlowski) PASSES 4:0:1 DelVecchio ABSTAIN Patrick Dalton, Star Scout for Troop 17, is present this evening for his Citizenship in the Community merit badee. A. Review and Approval of Minutes of Meetings • Board of Selectmen Minutes July 9, 2014 Motion: To approve the Board of Selectmen Minutes for July 9, 2014 (Kozlowski /Aptowitz) PASSES 5:0 • Board of Selectmen Minutes July 23, 2014 Motion: To approve the Board of Selectmen Minutes for July 23, 2014 (Kozlowski /Aptowitz) PASSES 5:0 B. Approval of Warrants • Town Vendor Warrant No. 15OO5T in the amount of $118,960.44 Motion: To approve Town Vendor Warrant No. 15OO5T $118,960.44 (DelVecchio /Aptowitz) PASSES 5:0 • Electric Department Vendor Warrant No. 15005E in the amount of $42,929.72 Motion: To approve Electric Department Vendor Warrant No. 15005E $42,929.72 (Aptowitz/Kozlowski) PASSES 5:0 • Town Payroll /Town Medicaid Payroll Warrant No. 15OO5PT in the amount of $399,370.64 Board Of Selectmen's Meeting August 6, 2014 Page 2 of 6 Motion: To approve Town Payroll /Town Medicaid Payroll Warrant No. 15005PT $399,370.64 (Kozlowski /Aptowitz) PASSES 3:1:1 Dentino NAY, Aptowitz ABSTAIN (Voucher #38851) • Town Deductions — Vendor Payroll Warrant No. 150O5TV in the amount of $122,113.46 Motion: To approve Town Deductions Vendor Payroll Warrant No. 15005TV $122,113.46 (Kozlowski /Aptowitz) PASSES 5:0 • School Payroll School Medicaid Payroll Warrant No. 15005PS in the amount of $1,144,977.25 Motion: To approve School Payroll /School Medicaid Payroll Warrant No. 15005PS $1,144,977.25 (Kozlowski /Aptowitz) PASSES 4:1 Annino NAY • School Deductions Vendor Payroll Warrant No. 15005SV in the amount of $329,912.64 Motion: To approve School Deductions Vendor Payroll Warrant No. 15O05SV $329,912.64 (Kozlowski /Aptowitz) PASSES 5:0 • Town Vendor Warrant No. 14O57T in the amount of $2,360.00 Motion: To approve Town Vendor Warrant No. 14057 $2,360.00 (Kozlowski /Aptowitz) PASSES 5:0 • Town Vendor Warrant No. 15006T in the amount of $1,426,164.48 Motion: To approve Town Vendor Warrant No. 15006T $1,426,164.48 (Kozlowski /Aptowitz) PASSES 5:0 • Electric Department Vendor Warrant No. 15006E in the amount of $1,406,527.47 Motion: To approve Electric Department Vendor Warrant No. 15006E $1,406,527.47 (Kozlowski /Aptowitz) PASSES 5:0 • School Department Vendor Warrant No. 15O06S in the amount of $412,454.48 Motion: To approve School Department Vendor Warrant No. 150065 $412,454.48 (Kozlowski /Aptowitz) PASSES 5:0 • School Department Encumbered Vendor Warrant No. 15006S in the amount of $281,267.29 Motion: To approve School Department Encumbered Vendor Warrant No. 150065 $281,267.29 Mr. Annino asked for the reasoning to which Mr. Aptowitz explained these are expenses from the prior year (FYI 4) that are paid in the current fiscal year. A listing is given to Mr. Ross prior to permission to encumber (DelVecchio /Aptowitz) PASSES 5:0 • Town Payroll /Town Medicaid Payroll Warrant No. 15006PT in the amount of $370,227.35 Motion: To approve Town Payroll/Town Medicaid Payroll Warrant No. 15O06PT $370,227.35 (Kozlowski /DelVecchio) PASSES 3:1:1 Dentino NAY, Aptowitz ABSTAIN (Voucher #39060) • Town Deductions — Vendor Payroll Warrant No. 15006TV in the amount of $109,325.00 Motion: To approve Town Deductions Vendor Payroll Warrant No. 15006TV $109,325.00 (Aptowitz/Kozlowski) PASSES 5:0 C. Licenses and Permits Board Of Selectmen's Mecting August 6, 2014 Page 3 of 6 • Consideration of Request by Resident David Roche for Block Party Permit for Hidden Lane on August 9 Mr. Aptowitz would like to have follow up to ensure the area is cleaned -up after the event. Motion: To approve a Block Party Permit for Hidden Lane on August 91 (Annino/Kozlowski) PASSES 5:0 • Consideration of Request by Jayne Davis, Hearts of Hope Foundation, for 4t" Annual Race For A Cure, November 29, 2014 Motion: To approve Hearts of Hope Foundation's 4t11 Annual Race For A Cure on November 29, 2014 (Kozlowski /Annino) PASSES 5:0 There was a brief discussion regarding the food permit and the necessity of it. • Consideration of Banner Request for Friends of Memorial Park Ice Cream Social on August 28t1' Motion: To approve banner as presented (Annino /Aptowitz) PASSES 5:0 In Mr. Ross met with Rick Alves, Town Eneineer and Shawn Burke, Town previous BOS meeting question of the Lincoln Place subdivision streets. Mr. Ross noted the work will be completed when the final lift of asphalt is put on the streets this fall. Mr. Alves and Mr. Burke both indicated that when that happens the crossing will be in compliance. It will be watched carefully. Mr. Ross informed the Board that the Maple Avenue water main installation is virtually complete. Franklin Street east has all been pressure tested and connection to houses is currently in process. The project will now move to the Electric Conduit work which will be a lot of digging. Mr. Ross explained the phone system change -over will not take place as anticipated as there was a miscommunication with Verizon our current supplier. Mr. Ross has had a discussion with a representative at Government Affairs at Verizon and felt them to now be responsive. Mr. Ross noted it is a complicated switch over which you do not want to go into without having everything in line. Mr. Ross noted that the switch over will be communicated via Facebook, Twitter, Cable and the Town's website informing residents. There will be no involvement of the 911 system. In addition, the waste water plant (because it is in Norton), the animal shelter (no fiber) and the emergency management building (no fiber) will also not be involved with this switch over. A decision was also made to have all IP phones within the classrooms where if there is a need to call 911 that will be available with programming from the classroom. Mr. Ross distributed to the Board a status update on the Town's Capital Projects for FY15. He reviewed a portion of the list with the Board. Mr. Ross noted that the prior year's project list is down to 10 items and the Town has made substantial progress on getting those closed. Mr. Ross noted that Franklin Street has been ground down and anticipate that the base course will be put down some time next week. In walking the area, Mr. Ross and DPW Director, Lee Azinheira, concluded that the sidewalk should be replaced as well and noted it would be done with asphalt to match the street. Board Of selectmen's Mceting August 6, 2014 Page 4 of 6 Mr. Ross distributed to the Board a memo from Lee Azinheira, DPW Director, in regards to the roadway maintenance for the Town. The memo includes a cost analysis for various roadway procedures (grinding, asphalt, overlay and chipsealing), and additionally includes a timeline of service and work to be done for Town roadways for FY15 — FY17. Mr. Ross felt this is an organized program based upon a grading system of analyzing the conditions of streets, curbsides and gutters. Mr. Aptowitz felt the memo was excellent and appreciated the schedule but noted it is subject to change. He felt the DPW has been doing its best with regards to keeping an inventory and classifying the issues. Mr. Kozlowski asked if this could be made available online and also sent to any person who has inquired about their street. Mr. Ross noted that in terms of the Mural, Nancy Wall has reported that the artist is back working and the anticipation of completion is the end of August. Mr. Ross distributed to the Board an email he received from the MMA outlining the status of major bills before the Governor's office. Mr. Ross would like to schedule on the next agenda a suggestion from Mr. Aptowitz on a proposal providing tax relief for small businesses. Mr. Ross reported that the gas company has approached Lee Azinheira, DPW Director, regarding a major problem on Bird Road (north of Maple) which would require digging up the roadway to get to the gas main. Mr. Azinheira made the restriction and the gas company has agreed to grind north of Maple to Bird Road (one foot past trench location) and then overlay in order to match the roadway. Mr. Azinheira and Town Engineer, Rick Alves, has found this to be satisfactory. Mr. DelVecchio noted it has been almost a full quarter since the election and he would like to see an agenda item outlining goals and objectives for the Board. Chairman Dentino would like to schedule that for the August 20t" meeting. Mr. DelVecchio would also like to see the measurement system which the Board evaluates the Town Manager and to also review Mr. Ross' most recent evaluation. Mr. Kozlowski noted the progress with respect to the North Common redesign. Mr. Ross spoke of the timing of finishing the project which he anticipated to be early Fall. Mr. Kozlowski received a message from Detective Sergeant Crossman about the Fire Truck Pull to benefit the Special Olympics. He would like to put a team together if there were any interest. None. Board Of Selectmen's Meeting August 6, 2014 Page 5 of 6 M ii- . Mn HIV "I. M cmx�Q t - • - •. _•I. • .i. • • _ \- Includes: Email to William Ross from MAIA regarding Action on Major Bills Town of Mansfield FYI S Capital Project Requests and Funding Sources Memo to William Ross from Lee Azinheira, DPW Director, regarding Roadway Maintenance Board Of Selectmen's Meeting August 6, 2014 Page 6 of 6