HomeMy WebLinkAboutLarch Updates 9/10/1984September 10, 1984
MEMORANDUM
TOWN OF MANSFIELD
MUNICIPAL ELECTRIC DEPARTMENT
MANSFIELD, MASSACHUSETTS 02048
To: Light Commissioners
From: John Larch, Manager
Re: Pending Items
1. MMWEC - Extended Weekly Studies Program
Bill Dunn, Manager of the Power Management Division of MMWEC,
will be here to explain why this program was developed and
answer any questions you have about it.
2. Computer Mapping Contract
We have received proposals from three CAD /CAM service bureaus
to provide primary feeder maps and transformer secondary main
maps for our system. I recommend that we accept the offer of
the low bidder, E.D.A., Inc. of Foxboro for $9,500.00.
3. Budget Balancing
Since the last meeting, we have been trying to identify budget
items that could be cut or postponed to achieve a balanced
budget. We still have a long way to go, but there are some
items we can discuss tonight.
4. Depreciation Fund Transfers
For the last five years or so, it has been the practice to have
the Commission vote on annual lump sum transfers to and from the
Depreciation Fund. Prior to that, as I understand it, the
Director authorized transfers from time to time as he saw fit.
Our auditor takes issue with the former approach and I feel
there is a lack of control with the latter approach. I recommend
that we vote a lump sum transfer for the 1983 amounts and vote
to make automatic monthly transfers from January, 1984 and beyond.
Allen Jones will explain the ramifications of this recommendation.
5. Creation of Administrative Assistant Position
The Electric Department Office has been anything but stagnant in
the last few years. The average tenure of an Office Manager seems
to be about two years (probably just long enough for most people
Light Commissioners
September 10, 1984
Page 2
to learn the job). In the last fifteen months, there has been
a 50% turnover in office personnel. In the last five months,
Allen Jones has been systematically analyzing and documenting
the various functions and associated tasks performed in the
office.
This analysis has identified weaknesses in the operation and,
in order to eliminate these weaknesses, a number of additional
tasks have to be performed.
The net result is that the workload has increased and the talents
of the incumbents in some positions have changed.
We are in a position to take advantage of this situation by
increasing job responsibility, rather than adding positions.
I recommend that we eliminate a Clerk's position and add the
position of Administrative Assistant. Allen's memo and pro-
posed position descriptions are attached.
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Attachments
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