HomeMy WebLinkAboutLight Comm Minutes 5/6/1996g0 J? lr? 10 r
Board of Light Commissioners
Minutes of Meeting
May 6, 1996
PRESENT: Chairman Robinson, Commissioners Colella and Mada
Commissioners Mahana and Pasquale were absent.
Meeting called to order at 7:59 pm
MOTION: To approve minutes of March 5, 1996
This has to be tabled until the nest meeting since only Commissioner
at the March 5, 1996 meeting.
FIRE DEPARTMENT CABLE TIE IN
As instructed by the previous Board of Light Commissioners, the Manager planned to
donate time and material to tie in the cable for the Fire Department from the old police
station to the Fire Department. The Manager informed the present board that the
estimated cost to do this project would be $15,000. The new Board did not want the
Manager to proceed with this project until they had discussed this with the Fire
Department.
MOTION: The Manager is instructed to table any and all work related to Fire
Department Cable tie -in until further notice from the Board of Light
Commissioners who will gather more information relative to this project..
Madan/Colella Vote 3 - 0
1995 AUDITED FINANCIAL STATEMENTS
MOTION: To accept the 1995 audited financial statement as submitted by DiPesa &
Company.
Madan/Colella Vote 3 - 0
Cash Depreciation Fund
The Manager advised the Board that the Management Letter noted that the Town is not
maintaining the depreciation cash in a separate account from operating cash as required
by Chapter 164, Section 57 of the General Laws of Massachusetts.
The Manager provided the Board with copies of Chapter 164, Section 57 of the General
Laws of Massachusetts and pointed out to the Board that according to Section 57, "said
depreciation fund shall be kept and managed by the town treasurer as a separate fund,
upon the treasurers own initiative or upon the request of the Municipal Light Board ".
The Manager advised the Board that either the Town Treasurer should do this or that the
Board of Light Commissioners would need to instruct the Town Treasurer to maintain a
separate depreciation fund, but that it was not up to the discretion of the Manager of the
Light Department to mandate this ftmd be kept and managed separately.
MOTION: To instruct the Town Treasurer to establish and manage a separate fund for
depreciation, which is not included in the general fund. Any
income or interest therein shall be credited to the depreciation fined.
Madan/Colella
Cash
Vote 3 -0
The Management Letter noted that the Town Accountant and the Electric Department do
not reconcile their cash on a timely basis. The Manager complained that we have
requested this repeatedly from the Town Accountant. The Town Accountant has not had
the time or the staff to provide us with monthly cash reconciliations and we would like
this to be instituted as a policy.
MOTION: To instruct the Town Manager to obtain monthly cash reconciliation
reports for the period from September 1995. to April 1996 from the Town
Accountant by May 23, 1996. The Electric Department needs to reconcile
their year ending cash balances and have not been able to do so.
Madan/ Colellla
PPCA/Pasnv
Vote 3 - 0
The Manager agrees with the auditors notes relative to the PPCA and Pasny Adjustment
but believes that we should continue to monitor the PPCA but not to make monthly
adjustments which will irritate and contuse our customers.
The annual Neppa Conference is scheduled for August 18 - 21 in North Conway, New
Hampshire. It was agreed that all members would be registered to attend this year's
conference.
JUNE APPA
The Manager informed the Board that this year's annual APPA Conference was scheduled
for June 16 - 19 in Atlanta. The Manager can not attend this conference and advised the
Board that lie had budgeted funds to attend so if any Commissioner would be interested
in attending in John's place they should let him know as soon as possible.
MOTION TO ADJOURN AT 9:05 PM
Colella/Madan
Vote 3 -0
Next Scheduled Meeting • Monday June 3 at 7.00 pin at 125 High St
Clerk's signature & date