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HomeMy WebLinkAboutPLANNINGbrd_9112013P n 1, ^ c I 2013 Present: Tom French, Chair; Beth Ashman-Collins, Michael McCl ~ C E ? Ralph Penney, Cheryl Collins, Richard LeBlanc; Alternate Mike Feck '2 6 e e ay Jennifer Crotty Davis, Administrative Secretary Motion: To appoint Mr. McClanahan Acting Chair (Cleary - Ashman- Collins) All in favor. PASSES [Mr. French arrived at this time] 2, Corresponlenee 1. August 21, 2013 Minutes Motion: To approve as submitted (Penney - LeBlanc) Five in favor. French, Cleary abstained. PASSES 2. ZBA recommendation — 11 Horseshoe Loop — Rear Yard Setback / September 11, 2013 memo from Mr. Burke suggesting a positive recommendation Mr. French said the lot is oddly shaped with frontage on two streets. The original deck was non - conforming and requires a variance to legitimize it. Motion: To send the ZBA a positive recommendation because of the odd shape of the lot and because extending the deck will not create any additional non- conformity. (Feck - McClanahan) All in favor. PASSES 3. ZBA recommendation — 493 West Street — storage of landscaping materials / September 11, 2013 memo from Mr. Burke suggesting a positive recommendation Mr. Penney said he has worked on properties used as concrete forms yards where pebs have been found in the ground. Mr. McClanahan said the proposed landscaping use would be less detrimental than the concrete forms business. Ms. Ashman- Collins said she was concerned about the noise from a landscaping business impacting the day care center next door. Ms. Collins said the applicant plans to live in the existing house, so will be more likely to take good care of the property than if he was simply a tenant. Motion: To send the ZBA a positive recommendation with the following suggested conditions: no retail activity on site; no outside display of equipment /merchandise; all stockpiled materials be fully screened from West Street and from residential abutters to the east and west; no outside lighting beyond the minimum necessary to safely operate this site during normal business hours; on -site soil samples should be taken (McClanahan - Ashman - Collins) Six in favor. Penney abstained. PASSES 4. August 23, 2013 memo from Mr. Burke re: Rolling Fields Drainage Follow -Up / September 11, 2013 memo from Mr. Burke 5. Public Hearing notices - Attleboro, North Attleboro, Sharon 6. The Beacon 7. September 5, 2013 memo from Mike Ahern re: Surety Amount — Lincoln Place (Branch Street) / September 11, 2013 memo from Mr. Burke Motion: To set the surety for Lincoln Place at $373,586.45 (Ashman- Collins - McClanahan) All in favor. PASSES 9/11/2013 Form J Release from Covenant — Lincoln Place. Lot 2 will remain under covenant until the third certificate of occupancy is issued, at which time the developer will provide the Board of Selectmen with a check in the amount of the affordable unit ($180,450.00, as agreed upon by the developer and Mr. Burke) in lieu of its construction. Motion: To sign the Form J Release from Covenant for Lots 1, 3, 4, 5, 6, 7 8, 9, 10. (McClanahan - Collins) All in favor. PASSES Ms. Collins said the Garden Club of Mansfield will be planting more than 600 mums around town and Keep Mansfield Beautiful will be planting the whiskey barrels this Saturday. Mr. Penney asked about cutting back the Middle Common; Ms. Collins said the Garden Club has cut back the shrubs. Mr. McClanahan said there is still a sight distance issue in that area. 3. ; Foi m A' (ANR) plans Michael Trowbridge, Hutchins - Trowbridge Associates, explained the plans to raze the existing building, the former West Mansfield Variety. Mr. Trowbridge said the site was permitted in 2005, but the permit was appealed. This plan includes a smaller building, 48'x80', 3,840 square feet, with 21 parking spaces in the front and two handicapped spaces. The site has 35.71% open space with a buffer along the Elm Street and residential sides of the site; the FAR is .145. Trowbridge explained the landscaping plan includes a white, six -foot vinyl fence, inset on this property, along the residential property lines; six -foot high evergreens between the fence and the new building; and three -foot tall holly bushes to help prevent headlight glare. Mr. Trowbridge said the site is on septic and has town gas, water and electricity. Mr. Trowbridge presented a rendering of the building, which he said is in keeping in character with the neighborhood. Mr. Trowbridge presented the lighting plans, including specs and fixtures, night lighting, and a photometric plan. Department Head Comments August 19, 2013 memo from Katelyn Merrill, Conservation and Enviromnental Planner; August 19, 2013 memo from Mr. Burke; September 10, 2013 memo from Richard Alves, Town Engineer; September 10, 2013 memo from Mr. Burke Mr. Trowbridge said there will be a brick walkway with a flagpole, which is not intended as a dining area, and an eight- bicycle rack. Mr. Trowbridge said the specs for the 2,000 gallon oil -water separator tank call for a 3" wall with a 6" top, but at Mr., Alves' request, that will be changed to a 4" wall. 9/11/2013 Mr. Trowbridge said Mr. Alves has suggested moving the manhole to create an angle greater than 90 degrees between the inlets and outlets of the drainage structures. Mr. Trowbridge said Mr. Alves is concerned about sheet flow onto Coach Road. He said spot grades have been taken and all water will flow toward the catch basin on site. Mr. Trowbridge noted they did not do pre- and post - development drainage because the site is already paved. He did the post - development drainage, which has been designed to keep the water on site. Mr. Trowbridge said at the latest, construction on this site would begin in the spring. He said hours of construction and delivery of construction materials will be 7 am to 7 pm, with no trucks allowed to idle longer than 15 minutes. He said the retail store will not be open 24 hours. Mr. Cleary asked where the delivery trucks would park; Mr. Trowbridge said trucks for both businesses would park in the designated delivery area and not go around the back of the building. Mr. LeBlanc asked about the dumpster. The board discussed requiring a side - loading dumpster with a plastic lid. Mr. French asked whether the plans call for white pine or arbor vitae; Mr. Trowbridge said they will use arbor vitae. Mr. French suggested planting them six feet rather than eight feet on center. Mr. Penney said his company conducted an enviromnental assessment on this property and he would participate in the discussion but abstain from the vote. Mr. Penney said this is the second application submitted under the new site plan approval process and said he is impressed with the plans. He asked how much more work this took than under the old site plan process; Mr. Trowbridge said it was not much more work. Mr. Penney said the renderings are helpful. Mr. Penney asked about pedestrian access. Mr. Trowbridge said there is no sidewalk on this side of Elm Street, but there is one on Coach Road. Mr. Penney asked if the abutters have been notified of the meeting. Mr. Trowbridge said this is not a public hearing, so abutters were not notified. He said he believes the abutters had a problem with the five -foot buffer proposed in the 2005 filing was the five -foot buffer; he said this plan meet all the buffer requirements of the Zoning By -Law. Mr. Trowbridge said they aren't certain what the restaurant use will be, but said it would likely be something like pizza. Mr. Cleary asked about snow removal; Mr. Trowbridge said there is a very small amount of storage on site, but most of the snow will have to be removed. Motion: To approve the site plan application for the proposed retail and restaurant building at 428 Elm Street, as shown on the plans dated May 31, 2013 and revised September 3, 2013 by Hutchins - Trowbridge Associates, Inc.; the photometrics plan dated August 2, 2013 by RAB 9/11/2013 Lighting; and the undated "Rendering," (Sheet Al) by Jodice & Sons, with the following conditions: 1. All department head comments (attached) must be completely addressed. Specifically, the Town Engineer's September 10, 2013 comments must be fully and satisfactorily addressed; 2. The site should have a side- loading dumpster with a plastic lid; 3. The arbor vitae along the residential property lines should be planted six feet (6') on center. (McClanahan- Collins) Six in favor. Penney abstained. PASSES James DeVellis, DeVellis - Zrein, introduced property owner Sam Patel; Ed Tartufo, Jack Conway Associates; and Jeff Salmeri, Dynamic Dental Mr. DeVellis explained the plan changes following staff and Planning Board comment. The board's requests at last meeting included pedestrian access from Chauncy Sheet to the building, bike racks and detail about the easements. Mr. DeVellis presented architectural renderings. The plan shows a sidewalk from Chauncy Street to a curb cut at the building, six bike racks and the proposed access and utility easement. Three existing curb cuts will be closed up and one shared curb cut for the new building and the existing office condominium building at 272 Chauncy Street will be added. Mr. French asked if a MassHighway permit will be necessary for work on Route 106 (Chauncy Street). Mr. DeVellis said it will be, but must be submitted by the town. He said he is with Mr. Alves on that permit. Mr. DeVellis explained the architectural and building plans for the building. Mr. Salmeri explained they designed the dentist's office so the examination chairs all face windows. I-Ie saic they are planning to add a charging station for electric vehicles in the parking lot. Mr. DeVellis explained the plans for the retail tenant, Advanced Auto. Mr. McClanahan asked if the colors shown on the renderings are the colors that will be used on the building. Mr. DeVellis said they will be. Mr. Patel explained he did not want the building to be bright. He said his architect visited the site and designed the building with the understanding this site is at an entrance to the town. Mr. McClanahan said the proposed building will fit in with the existing buildings in the neighborhood. Mr. Patel said he did not want a retail building with a flat roof, so the architect included some architectural details. Mr. DeVellis said they would be happy to return to the board with a complete signage package when it is worked out. Mr. Penney asked if the 16- square foot sign requirement would be difficult; Mr. DeVellis said it was, but they may be able to work with it. He said if they cannot, they would investigate a variance. 9/11/2013 Department Head Comments August 19, 2013 memo from Katelyn Merrill, Conservation and Environmental Planner; August 19, 2013 memo from Mr. Burke; September 10, 2013 memo from Mr. Burke; September 11, 2013 memo from Richard Alves, Town Engineer Mr. French asked if any work within Route 106 would be necessary; Mr. DeVellis said a small amount of work would be needed for the curb cuts and new water and gas lines. He said construction will likely begin around the time the curb cut moratorium ends. Mr. DeVellis said he is confident he will be able to address Mr. Alves' remaining concerns. Mr. Penney thanked the applicant for addressing the board's concerns so quickly. He said the sidewalk from Chauncy Street and the bike racks are nice additions. Mr. DeVellis showed the board specs for the bike racks, which are shaped like teeth and cars. Consensus of the board was that the members like the unique bike racks. Mr. Penney asked about the access easements; Mr. DeVellis said the condo association will be meeting soon to go over the easement agreement. Mr. Penney asked what the options would be if the easements do not work out. Mr. Salineri said they would have to use one of the existing curb cuts. Mr. French noted this plan provides additional parking spaces for the existing office building. Mr. Penney said removing the existing curb cuts and sharing one is a good idea. Mr. Penney asked about the Town Engineer's comments. Mr. DeVellis said they will be addressed. Ms. Collins said she likes the renderings and the unique bike racks. Mr. French said this is a good plan, the building will improve the underutilized site and will be a nice entrance to town. He suggested screening the mechanical units. Mr. French asked if the dumpsters are screened; Mr. DeVellis said they are. Motion: To approve the site plan application for the office /retail building at 282 Chauncy Street (corner of Chauncy Street and Route 140) as shown on the plans dated July 31, 2013 and revised August 12, 2013 and August 30, 2013 (Sheet C -2 revised September 11, 2013) by DeVellis, Zrein, Inc.; and the architectural renderings (3 pages) dated September 6, 2013 by Russell & Dawson Architecture and Engineering with the following conditions: 1. All department head comments (attached) must be completely addressed. Specifically, the Town Engineer's September 11, 2013 comments and the Planning Director's September 10, 2013 comments must be fully and satisfactorily addressed; 2. A signage program should be submitted to the Plamiing Department for review; 3. The access and utility easements with the existing office condominium building at 272 Chauncy Street should be obtained and reviewed by the Planning Department. Failing these agreements, the applicant must return to the Planning Board with an alternative access plan; 4. The roof - mounted mechanical equipment should be screened from view. ( Penrey- McClanahan) All in favor. PASSES 9/11/2013 6 ':Public Comment ' Mr. Feck suggested adding requirement for building elevations application. to the site plan Ms. Ashman- Collins said the new site plan process provides a more complete picture of a development. Ms. Collins said this year is the 20°i anniversary of the Mansfield Garden Club. Mr. Cleary asked about the process of participating and then abstaining. The board discussed the difference between a member abstaining from a vote when there could be the impression of a conflict and recusing themselves when there is definitely a conflict. Mr. Penney said he was glad to see the Fales Oil building demolished and the site graded and seeded. Mr. Penney asked if it would help to provide BETA with a list of train station area property owners; he said the abutters and property owners should be brought into the process. Mr. Penney said the new site plan approval process will be good for the town; Mr. McClanahan agreed. The board discussed the September 18 workshop with BETA Group and the Board of Selectmen. Motion: To adjourn at 9:00 p.m. (McClanahan- in favor. PASSES Next Planning Board meeting: September 18, 2013 at 7:00 p.m. Room 3 alb (Workshop with Board of Selectmen and BETA Group — Train Station Access Study) Next Regular Planning Board Meeting: October 2, 2013 at 7:00 p.m. Signature of Clerk l , Date of Approval 9/11/2013