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HomeMy WebLinkAboutBOS MINUTES 5-15-13Board of Selectmen Minutes May 15, 2013 Present: Olivier Kozlowski, George Dentino, Kevin Moran, Jess Aptowitz, Dou,,t1 }tf�Tf� William Ross. Town Manaeer Town Manatrer. Bill Ross. called the meetine to order. Mr. Ross called for nominations for the position of Chairman of the Board of Selectmen for the ensuing year. Mr. Moran nominated Jess Aptowitz as the two started together as Selectmen and felt that Mr. Aptowitz runs a good meeting. Mr. Annino seconded the nomination. Mr. Ross asked for any additional nominations to which there were none. Mr. Ross asked All those in favor of Mr. Jess Aptowitz as Chairman to the Board of Selectmen PASSES 4 -0 -1 Dentino ABSTAINS Chairman Aptowitz called for nominations for the position of Vice Chairman for the Board of Selectmen Mr. Moran nominated Mr. Annino. Chairman Aptowitz noted that no second was required. Chairman Aptowitz asked for additional nominations to which there were none. Chairman Aptowitz asked All those in favor of Mr. Douglas R. Annino as Vice Chairman to the Board of Selectmen PASSES 3 -0 -2 Annino/Dentino ABSTAINS Chairman Aptowitz called for nominations for the position of Clerk of the Board of Selectmen Mr. Armin inquired if Mr. Moran would like to continue as Clerk to which he noted yes. Chairman Aptowitz asked for additional nominations to which there were none. Chairman Aptowitz asked All those in favor of Mr. Kevin Moran as Cleric to the Board of Selectmen PASSES 5:0 Chairman Aptowitz asked for nominations for MMED Chairman of Light Commissioners Mr. Annino nominated Mr. Dentino. Chairman Aptowitz asked for additional nominations to which there were none. Chairman Aptowitz asked All those in favor of Mr. George Dentino as Chairman of the MMED Light Commission PASSES 5:0 Chairman Aptowitz asked for nomination for MMED Vice Chairman of Light Commissioners. Mr. Annino nominated Mr. Kozlowski. Chairman Aptowitz asked for additional nominations to which there were none. Chairman Aptowitz asked All those in favor of Mr. Olivier Kozlowski as Vice Chairman of the MMED Light Commission PASSES 5:0 Chairman Aptowitz asked for nominations for MMED Clerk for Light Conunissioners, Mr. Annino nominated Mr. Aptowitz Chairman Aptowitz asked for additional nominations to which there none. Chairman Aptowitz asked All those in favor of Mr. Jess Aptowitz for MMED Clerk for Light Commissioners PASSES 4 -0 -1 A towitz ABSTAINS a di 1 CYU _ie foo srdet nt own offe- sfield Daniel Guglielmi was present before the Board. Mr. Guglielmi gave a brief summary of his work experience and his residency in the Town. Mr. Kozlowski thanked Mr. Guglielmi for volunteering and stepping up. Mr. Moran stated that in reviewing Mr. Guglielmi's application he hoped that maybe with his expertise there are other Boards he might find interest in as well. Mr. Guglielmi stated he would like to be more involved in the Town. Mr. Annino stated that the Keep Mansfield Board Of Selectmen's Meeting May 15, 2013 Page I of 7 Beautiful Committee has done a lot for the community and he appreciated Mr. Guglielmi's expertise. Mr. Dentino appreciated Mr. Guglielmi applying and that the Town can always use good people. Mr. Dentino asked that Mr. Guglielmi please make sure attends Town Meeting. Chairman Aptowitz echoed the Board's sentiments. Motion: To approve Mr. Guglielmi's appointment to the Keep Mansfield Beautiful Committee (Moran/Kozlowski) PASSES 5:0 Chairman Aptowitz asked Mr. Ross if there was any further information needed from Gary Babin. This easement is in the paper right of way of Copeland that the Town discussed utilitzing for underground electric connection from Bird Road substation over to the West Side substation. Mr. Ross reported that this is the first of several easements approved through Town Meeting (last year) and is a Board of Selectmen action due to the Town is accepting the easement. Lou Ross, Town Counsel, asked that as the easements come in to have the Board act so there is no waiting. Mr. Annino asked that the Board send a letter of thanks to the owner Ms. Gillooly for her generosity. Mr. Ross gave credit to Mr. Babin and his staff for their work in explaining and contacting those involved. Motion: Accept and sign the easement agreement (Kozlowski /Moran) PASSES 5:0 Chairman Aptowitz first looked to Mr. Dentino for any comnients he may have concerning Mr. Ross' evaluation considering that he was absent when the evaluations were originally scheduled. Mr. Dentino noted that his rankings for Mr. Ross were very high and he is tremendously pleased to work with him and the Board in the future. Mr. Dentine, also asked for copies of the contracts to review prior to deciding on a salary increase. Chairman Aptowitz thought that was fair. Mr. Ross noted that currently contracts for this July I" are in line for a 2% adjustment (that does not included the two groups that will be discussed in Executive Session) and any changes in the original contract, in regards to health insurance or stipends, was adjusted two years ago. Mr. Ross was happy to share the contracts with Mr. Dentino and noted they are on the Town website. Chairman Aptowitz asked if Mr. Dentino would like to hold off to which Mr. Dentino would like to proceed. Mr. Annino felt considering the evaluations Mr. Ross received he is due a raise however he is unsure how to gauge it. Mr. Kozlowski noted that Mr. Ross likes to lead by example and felt that due to his evaluations an increase was merited but wanted to be sure it was in the Budget. Mr. Moran felt that given the nature of the review Mr. Ross should be compensated and felt he merited what was in line with the contracts, which was 2 %2 %, but felt that Mr. Ross may be uncomfortable with that due to him wanting to lead by example. Mr. Dentino inquired as to what was in the Budget to which Mr. Ross stated 2 %. Mr. Ross felt he should lead by example and suggested that to do more than that puts him in a position when having further discussions with bargaining units. Mr. Ross put forth a suggestion for consideration that since he did not attend ICMA this past year, if he could attend, for personal and professional development, his SEI Alumni Program in August, which would cost about $2,400. Chairman Aptowitz commented on how smoothly Town Meeting was this year in terms of attendance and the professionalism and that is a testament to Mr. Ross and Ms. Hodges, The Chairman felt that in itself merited something. Mr. Annino applauded Mr. Ross' sense of professionalism and how rewarding he finds taking the time for professional development. Mr. Moran did not have an issue with Mr. Ross attending and the 2% increase. Mr. Dentino stated Mr. Ross is a true tribute to the people that want to be fair and felt his leadership sets an example that the Board and others employed by the Town can look at and think in the same direction. Mr. Dentino is thrilled that Mr. Ross would like to attend the conference. Motion: To award Mr. Ross a 2% increase in his contract and the ability to attend the SEI Alumni Program (Annino /Kozlowski) Discussion: Centered on the effective date of Mr. Ross' increase. Board Of Selectmen's Meeting May 15, 2013 Page 2 of 7 Motion: To award Mr. Ross a 2% increase effective July 1, 2013 on the base only and the ability to attend the SEI Alumni Program in Virginia. (Annino/Moran) Discussion: Mr. Kozlowski stated that if there is enough in the Budget he is not opposed to the increase being effective immediately. Mr. Dentino asked when Mr. Ross' current agreement expires to which Mr. Ross reported it was extended three years to January, 2016. PASSES 5:0 None. A. Review /Approval of Minutes of Meetings • Board of Selectmen Minutes for April 17, 2013 Motion: To approve the Board of Selectmen Minutes for April 17, 2013 (Moran/Amnino) PASSES 5:0 • Board of Selectmen Minutes for May 1, 2013 Motion: To approve the Board of Selectmen Minutes for May 1, 2013 (Kozlowski /Annino) PASSES 4 -0 -1 Dentine, ABSTAINS • Board of Selectmen Minutes for May 7, 2013 Motion: To approve the Board of Selectmen Minutes for May 7, 2013 (Kozlowski /Annino) PASSES 5:0 B. Approval of Warrants Town Vendor Warrant No. 13O45T $4,576,514.23 Motion: To approve Town Vendor Warrant 13O45T $4,576,514.23 (Annino /Kozlowski) PASSES 5:0 Electric Department Vendor Warrant No. 13045E $14,584.36 Motion: To approve Electric Department Warrant No. 13045E $14,584.36 (Annino/Kozlowski) PASSES 5:0 School Department Vendor Warrant No. 13O45S $486,039.02 Motion: To approve School Department Vendor Warrant No. 130455 $486,039.02 (Amrino /Kozlowski) PASSES 5:0 Town Payroll /Town Medicaid Payroll Warrant No. 13O45PT $281,019.32 Motion: To approve Town Payroll/Town Medicaid Payroll Warrant No. 13O45PT $281,019.32 (Annino/Kozlwoski) PASSES 4:1 Dentino NAY Town Deductions - Vendor Payroll Warrant No. 13O45TV $84,779.20 Motion: To approve Town Payroll Warrant No. 13O45TV $84,779.20 (Annino/Kozlowski) PASSES 5:0 School Payroll /School Medicaid Payroll Warrant No. 13O45PS $1,457,134.85 Motion: To approve School Payroll /School Medicaid Payroll Warrant No. 13O45PS $1,457,134.85 (Kozlowski /Moran) PASSES 4 -1 Annino NAY School Deductions — Vendor Payroll Warrant No. 13O45SV $490,328.83 Motion: To approve School Deductions — Vendor Payroll Warrant No. 13O45SV $490,328.83 (Annino/Kozlowski) PASSES 5:0 Town Vendor Warrant No. 13O46T $97,669.93 Motion: To approve Town Vendor Warrant 13O46T $97,669.93 (Amrino/Kozlowski) PASSES 5:0 Electric Department Vendor Warrant No. 13046E $215,670.91 Motion: To approve Electric Department Warrant No. 13046E $215,670.91 (Kozlowski/Annino) PASSES 5:0 School Department Vendor Warrant No. 13O46S $288,971.49 Motion: To approve School Department Vendor Warrant No. 130465 $288,971.49 Board Of Selectmen's Meeting May 15, 2013 Page 3 of 7 (Annino/Kozlowski) PASSES 5:0 Town Payroll/Town Medicaid Payroll Warrant No. 13O46PT $286,310.44 Motion: To approve Town Payroll /Town Medicaid Payroll Warrant No. 13O46PT $286,310.44 (Annino/Kozlowski) PASSES 4:1 Dentino NAY Town Deductions - Vendor Payroll Warrant No. 13O46TV $87,462.37 Motion: To approve Town Payroll Warrant No. 13O46TV $87,462.37 (Amrino/Kozlowski) PASSES 5:0 Chairman Aptowitz reported that the reason for the large number of warrants is due to the Board not meeting because of Town Meeting. C. Licenses and Permits • Application for Road Race for The Jamie Fund, August 24th Motion: To approve application for road race for The Jamie Fund (Kozlowski /Dentin) PASSES 5:0 • Relay for Life Request to Waive Tent Permit fee for June 14111 and June 15th Motion: To waive Tent Permit Fee for Relay for Life (Aptowitz/Moran) PASSES 5:0 • Application for Memorial Day Parade for May 27`x' Motion: To approve application for Memorial Day Parade (Kozlowski /Annino) PASSES 5:0 • Request to Revise Dates for Derby Street Shoppes Family Movie Nights Motion: To approve revised dates for Family Movie Nights each Tuesday in July to each Tuesday in August (Kozlowski /Dentin) PASSES 5:0 D. Correspondence Letter fi•om Norton's town Manager, Michael Yunits, Regarding Formal Notice of Withdrawal from the Crossroads Veterans District Chairman Aptowitz noted that this is a formality due to Mansfield's vote to withdraw from the district and there is no longer a contiguous border. Mr. Ross, as a follow up to Town Meeting, met with staff and Shaun Burke is developing a schedule of the Capital Items approved at the meeting in regards to time and assigning responsibilities. Mr. Ross reported that it will be coordinated with the School Department due to several of the projects crossing boundaries, particularly the phone system. Mr. Ross has developed the preliminary job descriptions for both the Finance and Human Resource positions. Mr. Ross will review the Human Resource description with Brenda Hodges and will review the Finance description with John Stanbrook, Roxanne Donovan and Nancy Hinote. Upon completion, the descriptions will come to the Board for approval. Mr. Ross and the staff have met and begun work on the various financial policies recommended by Standard and Poors and the financial report. Mr. Stanbrook suggested the Free Cash policy be the starting point. Mr. Ross noted that the Town will work with the Finance Committee report to the Board as well as the School Committee. The telephone replacement system is a priority particularly because the schools are involved. Mr. Ross would like to have this project as a priority so that switch overs can begin while the schools are on break. Mr. Ross expressed his frustration with the work on Route 106. Both he and Mr. Azinheira continue to reach out to the State, since it is a Massachusetts Highway project. Mr. Ross wanted Board Of Selectmen's Meeting May 15, 2013 Page,1 of 7 the residents to know that this is a Massachusetts Highway project, which lie felt was a 7 -8 month project and has now turned into a 24 month project. Chairman Aptowitz asked where the Town's State Reps are to which Mr. Ross stated that letters from the Town are forthcoming. Mr. Ross noted there was a meeting this morning (May 15th) regarding leftover fiends from a CDGB project a few years ago. There are two pieces of money left, one must be used for housing activities /housing rehab and the other has to be used in the central business district. Mr. Ross suggested improvement and replacement of some of the sidewalks, pedestrian ramps and to the look at signage and beautification. There is approximately $50,000 available and Mr. Stanbrook is looking into that. Chairman Aptowitz noted he had recently heard from a large business in Town regarding this exact issue. Mr. Annino noted the sidewalks are bad in that area. Mr. Moran felt that the area is not "walkable ". Mr. Ross and Mark Cook discussed in particular the cobblestone type crosswalks around the common are broken up and perhaps they should be replaced with colored stamped concrete. Mr. Annino suggested stamped asphalt, which is cheaper. Mr. Ross reported that the Town continues to work with the State regarding the northbound traffic signal at the 495 North interchange. When travelling north, all traffic is stopped on the red signal, when the th a traffic does not have any conflict and should continue to travel through. The response from the State has been to have their engineers review. Mr. Ross has heard from residents and felt it was important to let everyone know where that stands. Also, Mr. Ross reported the Town will change the traffic signal at Route 106 and East (corner of Flint Farm) to have a green arrow when taking a right onto East Street so that traffic continues to flow, especially since there is a designated lane. Mr. Ross is working with Ron Sellon and Lee Azinheira concerning conflicting speed limit signs around Town. For example, on West Street by the Police Station, one direction has 20 mph and the opposite direction has 30 mph. Mr. Ross understands that this will be difficult but would like to investigate and try to rationalize what is happening. He noted that again the State will need to be involved. Mr. Ross noted that the Town Meeting was the best he has attended in his four years here. The Town is much better off when it works together collectively, setting priorities and using resources. He gave a tremendous amount of credit to John Stanbrook. Mr. Annino thought the open house at the Albertini Wells went well and that it was a great tribute to the Town on how nicely it turned out. Mr. Annino said he was glad to be back and thanked the Board for their support. He still has a list of projects to tackle. Mr. Annino asked that a chart or schedule/timeline be created on the status of the capital projects. Mr. Annino also inquired as to the accounting of those projects. Mr. Ross explained it depended on the departments involved, and noted primarily the DPW and Building Departments are involved. Mr. Ross does sign off on any changes and noted there is a great deal of security. Board Of Selectmen's Meeting May 15, 2013 Page 5 of 7 Mr. Annino asked that there is an agenda item in the near future regarding the Keep Mansfield Beautiful Committee and Neil Rheinn come before the Board concerning tree plantings and payment given that the grant was declined. Mr. Annino inquired as to Mr. Ross' discussions with Norton concerning the Crossroads Veterans District. Mr. Ross reported that he spoke to Mike Yunits (Town Manager, Norton) and Dave Coulton (Town Manager, Easton), who continue to employee a VSO and Mr. Ross spoke with Mr. Hobson as to whether he would like to continue here in Mansfield. Chairman Aptowitz stated it is prudent to move this along as the district ends at the end of June. Mr. Ross noted that the difficulty lies with Foxboro and that Norton has no hard feelings toward Mansfield. Mr. Dentino congratulated Mr. Kozlowski and Mr. Aimino and felt the Town has a strong Board and looked forward to another year. Mr. Dentino asked about Executive Session concerning the discussion of pending litigation to which Mr. Ross noted that he would work with counsel to schedule that for next week. Mr. Kozlowski thanked all who came out to Town Meeting and felt there were many to thank in respect to having a Budget completed on time. Mr. Kozlowski thanked the poll workers and those who came and voted. Mr. Kozlowski appreciated the vote of confidence. Mr. Kozlowski was approached by residents at the polls concerning picking up after your dog, particularly around the South Common. Mr. Ross will be speaking to Mark Cook regarding that. Mr. Kozlowski appreciated the efforts of the Town's EMS as he had to utilize them for his daughter recently. He thanked them. Mr. Kozlowski wanted to schedule timing of the structure for BYOB, which was approved at Town Meeting. Mr. Ross noted that upon the Attorney General approval. The Chairman asked what the turn - around time was for that to which Mr. Ross noted that in his discussions with the Town Clerk, Marianne Staples, it was a few weeks. Mr. Moran felt it would be a good idea to have the Planning Board present to the Board, prior to Town Meeting, so that the residents can have a better understanding. He felt if the residents are unsure they will vote no. Mr. Moran asked for an Eagle Scout proclamation for Nicholas DeMassi, who has attained the rank of Eagle Scout. Board Of Selectmen's Meeting May 15, 2013 Page 6 of 7 Chairman Aptowitz noted that this will be the Board's fourth year together and congratulated both Mr. Aimino and Mr. Kozlowski. Chairman Aptowitz attended the S.S.A.A.C. Auto Show and noted that it is indeed a flea market and felt the Board needed to discuss this before next year's event. Mr. Annino asked about the vendor behavior to which Mr. Ross and Chairman Aptowitz noted there was a 24 hour police presence and fire watch. The Chairman noted that there is a clear exemption in the State law for an event under 10 days and is a non - profit and that Mr. Riccio found that the event fell into a category where the Town could issue a camping permit. The memo is on file if the public would like a copy. Chairman Aptowitz asked about the Bird Road landscaping to which Mr. Ross reported that he and Gary Babin viewed the area and it will happen. Chairman Aptowitz asked the Board to submit summer plans due to scheduling of BOS meetings over the summer. Mr. Ross reminded the Board that the first Cornetist event is this Friday, May 17 °i and there was an inspection by Mr. Riccio and the Fire Department to which there were improvements in the electrical and the Command Trailer is set up. effective July 1, 2013 on the base only None. Clerk Kevin Moran moved for vote to enter into Executive Session Pursuant to Exception 43 Under M.G.L. Chapter 30A, Section 21, to discuss strategy with respect to collective bargaining for the DPW and MMED AFSCME Units as open meeting may have detrimental effect on the bargaining position of the town and to adjourn Selectmen's meeting thereafter (Moran/Kozlowski). Chairman Aptowitz noted that Mr. Kozlowski was Chairman when the Executive Session was schedule and noted he supported the decision to schedule the Executive Session. The Chairman called for a vote: Kozlowski (AYE), Moran (AYE), Annino (AYE), Dentine (AYE) and Signature of Clerk /Tracey Whalen Board Of Selectmen's Meeting May 15, 2013 Page 7 of 7 PASSES 5:0 2z-(3 Date of Approval