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HomeMy WebLinkAboutSELECTMENminutes05232012 Town of Mansfield Board of Selectmen Minutes of May 23, 2012 Present: Chairman Olivier Kozlowski, Vice Chairman George Dentino, Clerk Kevin Moran, Selectman George Dentino, Selectman Douglas Annino. William Ross Town Manager Absent: Finance Committee interview Liz Christo, Sturbridge Drive resident. Lived in town for 18 years and is interested in fincomm as she works in the finance office of a local college. Ms. Christo also served on the town manager search committee. Selectman Aptowitz stated he has been on the fincomm and cannot stress how important the fincomm is. There is a lot of work, especially around budget time. Ms. Christo stated she works part time and has a flexible schedule. Selectman Aptowitz outlined the responsibilities of a fincomm member and Ms. Christo agreed that she sees that too. Selectman Moran disclosed that he and Ms. Christo's kids are involved in some of the same town activities. He further outlined the pitfalls of being a public official these days. Selectman Dentino knows that Ms. Christo is a hard worker and has contributed greatly to the community. However, he had situational questions about how to handle budgeting and finance situations. Ms. Christo would like to see operational situations resolved before they got to the fincomm but if not would like to be able to assist when possible. Selectman Annino thanked Ms. Christo for coming in and is impressed with the knowledge of town issues and processes that she has expressed. Chairman Kozlowski stated that the sole member of the fincomm is present and asked if he had any questions. Mr. Schoonveld came to the podium and stated he has listened to Ms. Christo and does not have any additional questions. Mr. Ross stated that he and Ms. Hodges have started working together on some of the very same projects and ideas that Ms. Christo had spoken of. Chairman Kozlowski asked the board if they wanted to make an appointment tonight or wait until all the applicants have interviewed. Selectman Aptowitz stated he would like to see an appointment tonight. Boord of Selectmen Minutes of May 23, 2012 Motion: To appoint Ms. Christo to the fincomm for a term to expire January 1, 2015 (Aptowitzl Annino) 5:0 passes Possible land purchase - Gilbert St. Mr. Clemmey (Quirk Trust) has a parcel on Gilbert St. that he is interested in selling to the town as it is adjacent to the West Mansfield substation land. The property next to the Quirk property is being subdivided and the developer has approached the Clemmey's to the parcel to them. Mr. Clemmey wanted to determine if the town was interested in the land before considering an offer from the developer. Mr. Ross and Mr. Babin have discussed the use of the land and concluded that the MMED would not need this land. However, they wanted to let the Board of Selectmen of the offer and get their thoughts. The board discussed the possible use of the land and the costs but ultimately decided that they did not need the lot. Mr. Ross will thank Mr. Clemmey for his offer. Community Garden. update Chairman Kozlowski briefly described how the use of a community garden came to be and how this license was created. The license agreement between the Town and the YMCA has been drafted and is ready for review by the Board of Selectmen. The agreement covers many areas such as term, license fee and use of the premises. If the Board of Selectmen agrees the town manager, conservation commission and the YMCA will all need to sign. Selectman Moran asked about the use of structures. Chairman Kozlowski stated that all structures will be temporary or able to be dismantled. (No permanent ones) Selectman Kozlowski will abstain due to his relationship with the YMCA. Chairman Kozlowski and Mr. Ross stated that are both on the YMCA board. Motion: To approve. (Moranl Aptowitz) 4:0:1 (Annino abstain) Board of Selectmen Minutes of May 23, 2012 2 Sign requests The VFW will be hosting an area conference soon and would like to have a sign installed at the corner of Chilson Ave and Pratt St. so patrons will be able to find them on their small side street. Selectman Annino would like to know where the sign will be before approving. However their event is in two weeks and Mr. Ross can place it appropriately. Motion: To hold to next week. The Fish and Game are also requesting a sign pointing towards their establishment as well. Their building is located behind the Highway Garage and is not visible from the road. As such they are requesting a sign to be installed by the garage driveway to further direct people to them. Motion: To approve. (Moranl Aptowitz) 5:0 passes Q&C None Weekly Business Warrant No. 12047T in the amount of $809,575.65 Motion: To approve (Anninol Aptowitz) 5:0 passes Warrant No. 12047E in the amount of $275,486.12 Motion: To approve (Anninol Aptowitz) 5:0 passes Warrant No. 120475 in the amount of $34,685.38 Motion: To approve (Anninol Aptowitz) 5:0 passes Warrant No. 12047PT in the amount of $285,351.88 Motion: To approve (Anninol Aptowitz) 4:1 passes (Dentino nay) Warrant No. 12047TV in the amount of $83,214.78 Motion: To approve (Anninol Aptowitz) 5:0 passes Warrant No. 12047PS in the amount of $1,441,020.95 Motion: To approve (Aptowitz IMoran) 4:1 passes (Annino nay) Warrant No. 12047SV in the amount of $457,388.82 Motion: To approve (Annino/Moran) 5:0 passes Board of Selectmen Minutes of May 23. 2012 3 Minutes of April 18, 2012 bos meeting. Motion: To approve. (Aptowitz/ Annino) 5:0 passes Minutes of May 2, 2012 bos meeting. Motion: To approve. (Aptowitz/ Annino) 5:0 passes Minutes of May 9, 2012 bos meeting. Motion: To approve. (Aptowitz/ Annino) 5:0 passes . CDBG Housing grant closeout document. The FY07 Community Development Grant has been closed and needs to be signed by the Board of Selectmen Chairman. Motion: To have chair sign. (Aptowitz/Moran) 5:0 passes Town Managers Report . The first joint school/town staff meeting went well and we will have another soon. . Research on old capital articles will begin soon so we can re-capture the funds. . Reminder: town hall closed Monday but there is a Memorial Day parade. . The town has received almost $500,000 in reimbursement of health group funds. . Mr. Ross has received State of NY release for chemical site settlement and the check with settlement documents have been sent. . The gazebo has been placed on the N. Common and looks wonderful. Special thanks to Mr. Gonzales for donating it to the town. . An adapted has been found that will work with the Ipads and the conference room projector. Conservation has already used the projector and it worked well for the viewing audience. . The school system phone system is failing and Mr. Ross/Ms. Hodges are looking at a town wide system to replace it as the town hall system is quite old itself. BOS Updates . Chairman Kozlowski: Wants to review the subcommittee list that the Board of Selectmen has in place. Kozlowski/Moran on budget, the rest the same as last year. He asked about the 111 insurance coverage for the Comcast Center agreement. And for an update on the towns liability / property coverage this is due to expire June 30th. Mr. Ross stated it is still out for bid with a local agent. Board of Selectmen Minutes of May 23. 2012 4 . Selectman Aptowitz: He attended a Veterans District meeting in Easton last night and met with other town Boards of Selectmen. Would like to get a statement of legal services with D/W. retainer work. We also need to discuss Mr. Ross's contract soon. He is in his third year. He would also like to do something special to recognize Mr. Gonzales for his many contributions to the town. Most recently, the N. Common gazebo. Would like the Assessor's Office to look at the evaluation process they use. The Town has used Vision for many years and wants to make sure we are getting the best evaluations for our tax dollar. He would also like to re-vamp some of the towns website pages to make them current. Chairman Kozlowski also noticed that not all boards and committees are posting minutes and documents on their page. · Selectman Annino: Would like to see the Board of Selectmen have a more active role in downtown issues. Mr. Ross stated that Dr. Mullin is finishing the Strategic Planning report and will present it soon. Selectman Moran: None . Selectman Dentino: Would like to see progress on Comcast Center indemnification clause (insurance). Mr. Ross is working on it and will follow up with the other towns. Motion: Adjourn meeting at 9:55pm (Moran) 5:0 passes ~eWt ~ ~ 20, 2012 , Signature of Clerk Date of Approval Board of Selectmen Minutes of May 23. 2012 5