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Home My WebLink AboutSELECTMENminutes02222012 Town of Mansfield Board of Selectmen Minutes of February 22, 2012 Present: Chairman Jess Aptowitz, Vice Chairman Olivier Kozlowski, Clerk Douglas Annino, Selectmen Moran, Selectman George Dentino William Ross Town Manager Absent: Finance Committee FY13 budget update Fincomm Chairman Andy Gazzolo and fincomm member Jim Lazzara are present for meeting. FIN COM FY13 BUDGET PROPOSAL February 17,2012 1- Overview * FY13 Revenues are, in our opinion, the most optimistic; * Very fragile economic recovery; * Mansfield student population continues to decrease; II- FY13 PROPOSAL Revenue increase versus FY12 Expenses increases for Mansfield Deficit for Mansfield 1.80% 5.90% $2,903K Schools Deficit Municipal Deficit $1,844K $l,059K The above numbers do not inciude any funds for capital III- Major Issues * Schools hiring with the $1,300K (Stimulus for FY12) * Additions to Police and Fire * Overtime payments * Salary Percentage increases: Town 6.5% School 10.1% * Benefits exposure $12.5M @ 6.2% $775K Boord of Selectmen Minutes of February 22, 2012 IV- FIVE Year Forecast * Shows the imposibility to support this level of expenditures Gap by FY17 grows to $14,500K V- Recommendation * Must reduce level of expenditures based on priorities FINCOM FY13 BUDGET PROPOSAL February 17,2012 (in K$) FY13 % VS. FY12 Revenues Fixed Costs Available Rev. $77,354 $5,425 1.8 3.0 $71,929 1.7 Municipal Expenses Salaries Benefits $5,477 2.0 $11,529 6.5 $5,631 3.7 $7,125 -2.90 $34,327 10.1 $10,742 1.4 Schools Expenses Salaries Benefits Salary increase line item includes extra personnel hours, police and fire stipends and union step and lane increases. All these are represented in one line item. Chapter 70 funds have continued to decrease or stay flat the past few years and looks to continue the same for next year. We have seen student populations start to drop and as such our Chapter 70 funding will drop. Selectman Dentino asked a few questions about the salary line item. Most of the unions have come to agreement and have settled their contracts. Mr. Ross stated that the state requires towns to maintain a "cash basis" for their budgets so our budget will spike in years that people retire. Most states utilize a more stable method where expenses are paid at the rate they were accrued. Retirements and new hires are particularly expensive with police and fire personnel due to the extensive training they must go through before working independently. Board of Selectmen Minutes of February 22. 2012 2 Chairman Aptowitz stated he is concerned that they are not forecasting anything for capital expenditures. Once free cash is confirmed he would like to see the capital plan reviewed again. Once capital projects are appropriated at town meeting (and then not done) the projects can be done in future years unless town meeting votes again to rescind the funds. The schools have a number of projects that they are preparing for even though funds are not yet available. If the funds are not appropriated at town meeting those unfunded projects will not start or continue. Annual town meeting date discussion Helen Christian, Town Clerk is present for discussion. Town elections are May 8th and it takes at least 5 weeks to prepare for it. Mrs. Christian stated it would take an extraordinary amount of work to hold a town meeting and town elections a week or two apart. Motion: May 22, 2012 town meeting date. (Moran/ Annino) withdrawn Selectman Dentino stated that it wasn't fair to hold town meeting after the elections as sitting board members would not necessarily be apart of the town meeting process. In addition, a possible new board member would be coming on just before town meeting. Motion: April 24, 2012 town meeting date. (Moran/ Annino) 5:0 passes Q&C None Weekly Business Warrant No. 12034T in the amount of $1,236,573.02 Motion: To approve (Kozlowski/Moran) 5:0 passes Warrant No. 12034E in the amount of $98,923.78 Motion: To approve (Moran/Kozlowski) 5:0 passes Warrant No. 120345 in the amount of $425,411.87 Motion: To approve (Moran/Kozlowski) 5:0 passes Board of Selectmen Minutes of February 22, 2012 3 Warrant No. 12034PT in the amount of $260,125.18 Motion: To approve (Kozlowski/Moran) 4:1 passes (Dentino nay) Warrant No. 12034TV in the amount of $76,950.16 Motion: To approve (Kozlowski! Annino) 5:0 passes Drainlayer license for Riccio Excavation. Town Engineer recommends approval. Motion: To approve (Kozlowski/ Moran) 5:0 passes Correspondence · Parade application from MYB for event on April 21". Public safety approves. Motion: To approve (Dentino/Moran) 5:0 passes . Letter of application from Rotary Club. They would like to hang banner over Rt. 106 to advise annual auction. Motion: To approve (Moran/ Annino) 5:0 passes Selectman Annino would like to see a picture of the banner with application. . Letter of support from State Rep. Kafka regarding our Community Innovation Challenge Grant application for Crossroads Veterans Service District. Town Managers Report . East Mansfield substation work has begun. · We received $30,000.00 gift check from Deutsche Bank tournament for the NPGF. Motion: To accept check. (Moran/Kozlowski) 5:0 passes · Verizon has begun to install FISO service in street with underground service. · Cate Springs and Walsh wells work is almost complete and should be on line before summer. · The work on the Albertini well is also underway and should be available by summer as well. . The preliminary financial analysis is done and will be available soon. · The long awaited train station pay boxes have been put out to bid. Mr. Ross expects to see them installed by late May. Chairman Aptowitz asked if we will be able to give resident parkers a discounted rate (if voted by bos). The answer is yes. BOS Updates Selectman Kozlowski: Community Garden meetings are now underway. Please contact him for more information at okozlowski@mansfieldma.com Boord of Selectmen Minutes of February 22. 2012 4 Selectman Kozlowski then asked if the board would be interested in a town meeting article to recover the actual costs expended by the police department when people are taken into protective custody. In contrast to last year's public intoxication bylaw, which was passed by town meeting but not approved by the Attorney General, this bylaw would remove intoxication as a factor, and impose a fine on people taken into protective custody for being a danger to themselves or others. The fine would be the amount of expenses paid by the police department on their behalf, with a maximum of $200. A placeholder will be put on the town meeting warrant and a draft of the bylaw will be circulated for later discussion by the board. Chairman Aptowitz: Thank you to Eric Baldwin, Tournament Players Club Manager for bringing us the donation check from the Deutsche Bank Championship. He went to another Veterans District meeting earlier this week and the towns have designated roles for each town. Our agent John Hogan is working diligently to bring Norton and Easton up to speed in their reimbursements. Both police and fire personnel have suffered over the years and this year it is crucial that they are properly funded. Parking Committee update: Fales Oil property was discussed as possible parking for down town. New tenant in Cabot Business Park open last week and Chairman Aptowitz attended ribbon cutting. Last week Mr. Ross's evaluation was done and his salary will be discussed next week. · Selectman Annino: Questions on who owns/controls school property. The town owns school property however the school superintendent and school committee control the properties. Additional questions on CIP procedures for school athletics projects. Selectman Moran: He was absent last week and does not agree to having a referendum at town meeting for street lights. There is a cost associated with this and should be decided by the board. It is a large amount that needs to be budgeted. · Selectman Dentino: Questions about street sweeping and chip sealing. The DPW has done some hand sweeping but it has been minimal due to weather. Board of Selectmen Minutes of February 22, 2012 5 Follow up questions regarding the Comcast Center parking lot configurations from last week. Mr. Ross has consulted with the police and fire chiefs on the issue. Selectman Dentino would like to have "no drinking" signs in parking lots as part of the entertainment license this year. Mr. Ross will consult with town counsel on the issues of sign placement and enforcement on private property. Adjournment Motion: Adjourn meeting at 8:47 pm (Kozlowski) 5:0 passes V~,4~ Signature of Clerk ~ 7,2012 Date of Approval Board of Selectmen Minutes of February 22, 2012 6