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HomeMy WebLinkAboutSELECTMENminutes10202010 Town of Mansfield Board of Selectmen Minutes of October 20, 2010 Present: Chairman Moran, Vice Chairman George Dentino, Clerk Douglas Annino, Selectman Jess Aptowitz, Selectman Olivier Kozlowski, Acting Town Manager Nick Riccio Absent: William Ross, Town Manager Boy Scout Troop 17 Scout Ethan Ham, FS Patrol; Evan Gillogly, patrol; Joseph Moran, Epic Patrol; Jack Moran, Road Kill Patrol, led the Board of Selectmen in the pledge of allegiance. Troop Leaders Rob Franklin, Pam Vickers, James Gillogly and Peter Ham are also present. Scout Ham read the request for use of town land next to police station for Christmas tree lot. Motion: To allow scout use of land from November 20'h to January 1s'. (Annino/Dentino) 5:0 passes Chairman Moran commented that the boys are going for a communications badge and asked them if they had any questions for the board. Scout Ham then asked Mr. Moran, if there was anything that he would change about the town. Chairman Moran stated that ideally he would like the town to have more revenue and more business in Cabot Business Park, however, that hasn't happened yet. Scout Gillogly: What type of government is the Town of Mansfield? Selectman Aptowitz stated that the town operates through Town Meeting with a town warrant that the registered voters meet and vote on. Scout Jack Moran: When was the Board of Selectmen first instituted? Chairman Moran stated that the Board of Selectmen was formed back in the 1700's when the town was incorporated. Scout Joseph Moran: If the Board of Selectmen have ever camped and slept outside. Yes, most of the board has at one time or another. Boord of Selectmen Minutes of October 20, 2010 Mansfield Beautification Committee Cheryl Collins, Neal Rein and Dave Kobasa are present to provide the Board of Selectmen with an update on what is going on with the group over the past year. Keep Mansfield Beautiful Mission: Empowering residents, businesses, and government to make Mansfield a greener, cleaner, place to live, work and play. The Committee is comprised of 9 members and several volunteers that help with specific projects through out town. The strategy of the committee is the encourage residents to prevent litter and clean it up. Reduce solid waste and increase recycling. To beautify Mansfield through landscaping, elimination of graffiti and other creative projects. The 3rd annual Great American Cleanup of Mansfield was this past May. We installed new trash barrels throughout the downtown, completed community appearance index. The Mansfield litter buster's program participation has grown to 26 participants. The 4th annual great American cleanup of Mansfield is next April 30th. We have implemented an environmental education program in Mansfield schools. We would also like to review town ordinances, encourage businesses and residents alike to keep their street or area clean. Solid waste reduction and recycling 2009-2010 accomplishments: We purchased and installed 12 new steel trash receptacles. recycling bins in place at Plymouth Street fields. Obtained permanent recycling bins for Memorial Park and the school athletic fields and track. We would like to review existing ordnances to see if we can encourage local businesses to increase recycling. Mansfield beautification 2009-2010 accomplishments: . purchased and installed 7 new park benches and 12 new trash barrels for the North Common. . In March we had a paint a barrel program in which we repainted 22 municipal trash barrels with beautiful murals. . Purchased new sign for the Mansfield North Common. . Removed graffiti from Memorial Park. Board of Selectmen Minutes of October 20, 2010 2 2011-2012 Beautification goals: . Maintain and grow adopt a spot program. · Maintain inventory of graffiti sites and develop removal plan. A special thank you goes to the Dept. of Public Works, specifically Mark Cook, as all this would not be possible without their assistance. This month, Keep Mansfield Beautiful became only the 4th affiliate of Keep American beautiful in MA. The other three are large cities so we feel we are setting an example for other communities. The committee handed out shopping bags and literature to the board and thanked them for their continued support. Selectman Kozlowski asked the committee if they have approached owners of vacant lots about clean up or alternative uses. Yes, they have thought about it quite often but have not pursued that avenue yet. Selectman Aptowitz thanked the committee for all their hard work and asked if the committee kept track of how many bags of trash they collect during the clean up? Mr. Rein stated while they do not an exact total it has been hundreds of bags. However, it has been less and less every year. Selectman Aptowitz also asked the committee about forming a cui-de sac beautification group. Mrs. Collins stated that they maintain a lot in town, and people in those developments might want to form their own little groups, as it is their neighborhood, their view, that they are maintaining. Selectman Annino asked the committee to give the Planning Board an inventory list of what they are placed on the North Common so they can remain consistent through out town. Selectman Dentino thanked the committee for all their hard work and is particularly pleased that they have been able to utilize the sheriffs dept. for clean up work. He would also like to see the town make use of some of its own properties that are not being utilized. Policy and procedures Proposed compo time policy: Selectman Aptowitz believes that Department heads, salaried employees should not get compo time. However, they are union personnel and compo time is part of the union contract at this time. Board of Selectmen Minutes of October 20. 2010 3 Selectman Dentino would like to see the use of flex time. Mr. Dentino also had several questions regarding the proposed policy. . #3; The dept. head needs to determine if comp time is needed, not the employee. . Comp time should really only accrue for preparation time prior to meetings and after meeting time for wrap up. . Employees with excessive amounts of comp time can take up to 1 year to use. (Statement in proposed policy) Selectman Aptowitz stated that is for controlled distribution so they don't have to take it all at once. (Concerns over office coverage) . #4; overtime/comp time records are recorded in the treasures office. sick and vacation time should stay in treasures office as well. Selectman Annino does not believe employees should get comp time. They should work overtime if needed and get paid. No accrual of compensatory time. Selectman Kozlowski has issues with policy as well. In sections #6,#7. He doesn't like the word "worked". He would reword. He would also like to see the board impose policy terms on new contracts even if they can't do much about the present contracts. The board also reviewed the third draft of the proposed vehicle policy. Selectman Aptowitz stated that while they have implemented some measures at controlling vehicle use, they obviously would like to see a tighter policy going forward. Selectman Dentino had questions about the use of personal vehicles. This would be for personal use of vehicle for business trips such as training, etc. He would like to see the reasons for use listed. . Commuting mileage: 20 is too much, he would like to see shortened. . Employees that are assigned vehicles with equipment... please list. MAY not, NOT will not. . Rules governing use of vehicle: violation penalties need to be listed. . Notification of accident: IS grounds", not MAY be grounds. Board of Selectmen Minutes of October 20. 2010 4 Q&C Karl Clemmey, Essex St. He is concerned over the parking situation down town. A lot of the parking is taken up by commuters and merchant employees and it should remain or be 45 minute/2hr. parking to help the businesses have spots for their patrons. Weekly Business Warrant No. 11016 T in the amount of $287,451.02 Motion: To approve. (Aptowitz/Kozlowski) 5:0 passes Warrant No. 11016E in the amount of $2,173,105.84 Motion: To approve. (Aptowitz/Kozlowski) 5:0 passes Warrant No. 11016S in the amount of $435,148.50 Motion: To approve. (Aptowitz/Kozlowski) 5:0 passes Warrant No. 11016PT in the amount of $298,651.72 Motion: To approve. (Aptowitz/Kozlowski) 4:1 passes (Dentino nay) Warrant No. 11016 TV in the amount of $87,346.10 Motion: To approve. (Aptowitz/Kozlowski) 5:0 passes · Board of Selectmen meeting minutes of October 6, 2010 Motion: To approve minutes. (Aptowitz/Kozlowski) 5:0 passes · Board of Selectmen meeting minutes of October 13,2010 Motion: To approve minutes. (Aptowitz/Kozlowski) 5:0 passes . Drainlayer application from P. Beatty Excavation. Town Engineer recommends approval. Motion: To approve application. (Aptowitz/Kozlowski) 5:0 passes NOTE: please have dept. include copy of check with bos copy. Correspondence . Letter from Mary Cinelli regarding the noise of Comcast Center concerts. These concerns will be addressed at the next Comcast license meeting. Board of Selectmen Minutes of October 20, 2010 5 . Request from MHS Swim & Dive team to deviate the GATRA route to provide after school transport from MHS to Wheaton for the period of November 30th to February 18, 2011. Motion: To approve (Aptowitz/Kozlowski) 5:0 passes Town Managers Report . Mill St. bridge work will begin Monday, October 25th. Closed for two weeks. . Branch St. drainage work to begin over the next month. . West St. curbing is being done with Chapter 90 funds. . Chief O'Neill has announced the passing of retired police officer John Simpson. BOS Updates . Selectman Kozlowski: None . Selectman Aptowitz: Still asking about Fios service to certain streets. However, the rollout schedule is held by Verizon and not shared with us. Flag pole issues on the south common: future agenda MMED: October 27th public hearing. November 8th regular MMED meeting. Would like information for tax assessment, tax classification hearing . Selectman Annino: None . Selectman Dentino: Mansfield Green non resident use - future agenda . Chairman Moran: Board and Committee renewals, new appt. will be going on soon. The new Fields of Green at Plymouth St. is now open and it looks beautiful. Executive Session - Thomas Levesque suit Motion: Adjourn to executive session to discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the government's litigation position. Board of Selectmen will adjourn to open session for the sole purpose of adjournment. (Aptowitz/Kozlowski) 5:0 passes Roll Call vote: Moran aye, Dentino aye, Annino aye, Aptowitz aye, Kozlowski aye 5:0 passes Boord of Selectmen Minutes of October 20, 2010 6 23()~~~ ~ Signature of Clerk tfldOk c7; ct?lt? Date of Approval Board of Selectmen Minutes of October 20, 2010 7