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HomeMy WebLinkAboutBOS MINUTES 8-20-1997Board of Selectmen Minutes August 20, 1997 Present: William C. Madan, Chairman, Dianne Royle, Clerk, and Selectmen Colella, Malian, and Robinson Acting Town Manager Richard Boucher 1. The meeting was called to order at 7:30 PM followed by the pledge of allegiance, which was led by Boy Scout Jonathan Cuneo. A. warrants ants e Warrant No. 7 - $1,740,576.18 MOTION: To approve. (Boyle- Colella) All in favor. Clerk Royle abstained from all Health Department items. Chairman Madan abstained from all Building Department items. PASSES. o Warrant No. 8 - $1,249,961.76 MOTION: To approve. (Robinson - Madan) All in favor. PASSES. Chairman Madan abstained from all Building Department items. Clerk Royle abstained from all Health Department items. PASSES. B. Mnnntes e Minutes of July 23, 1997 MOTION: Move to approve as written. ( Royle- Colella) All in favor. PASSES. Chairman Madan abstained. e Executive Session Minutes of July 9, 1997 MOTION: Move to approve but not release to public because they are still executive. (Royle- Colella)All in favor. PASSES. e Executive Session Minutes of July 23, 1997 MOTION: Move to approve but not release. ( Royle- Madan) All in favor. PASSES. C. Licenses acrd Permits e James Buchanan - Essex Street Deed MOTION: Move to sign the deed for James Buchanan and Eleanor Buchanan as a joint tenant, as recommended by Town Counsel. (Boyle- Colella) All in favor. PASSES. • Drainlayers Licenses G. Lopes Construction and Bodio Builders with positive recommendations from the Town Engineer MOTION: So moved. (Mahana- Royle) All in favor. PASSES. • Bond Sales MOTION: So moved as recommend by the Acting Town Manager in his capacity as Town Treasurer: A. that the Treasurer is authorized to provide for sale and issuance of refimding bonds under Section 21A of Chapter 44 of the General Laws in order to refund the principal of and redemption premium and interest on the Town's $9,585,000 Municipal Purpose Loan of 1991 Bonds dated November 1, 1991, bearing the stated maturity dates of January 15, 2007 and January 15, 2011; and that the Treasurer is further authorized to execute such documents and certificates as may be necessary or desirable to carry out this transaction, including a refunding escrow agreement with a bank or trust company and any documents or certificates relating thereto. B. that the sale of the $25,188,000 Municipal Purpose Loan of 1997 Bonds of the town dated August 15, 1997, to Fleet Securities, Inc. at the price of $25,458,878.05 and accrued interest is hereby confirmed . The bonds shall be payable on August 15 of the years and in the principal amount or mandatory redemption payments and bear interest at the respective rates, as follows, subject to earlier redemption as provided in the Official Statement dated August 14, 1997: Year Amount Interest Rate Year Amount Interest Rate 1998 $1,458,000 5.50% 2006 $1,955,000 5.50% 1999 1,450,000 5.50 2007 2,010,000 5.50 2000 1,290,000 5.50 2008 2,075,000 5.50 2001 1,055,000 4.50 2009 2,170,000 5.50 2002 860,000 4.45 2010 2,220,000 5.50 2003 760,000 4.55 2011 610,000 5.125 2004 1,975,000 4.65 2017 3,390,000 5.125 2005 1,910,000 4.70 C. Further Voted: to confirm the provisions of the Bond Purchase Agreement dated August 14, 1997, including the consent to the purchase of the bonds by Fleet Securities, Inc. on a negotiated basis. D. I further certify that the votes were taken at a meeting open to the public, that no vote was taken by secret ballot, that notice stating the place, date and time of the meeting was filed with the Town Clerk and a copy thereof posted in the office of the Town Clerk or on the principal official bulletin board of the town at least 48 hours, including Saturdays but not Sundays and legal holidays, prior to the time of the meeting and remained posted ( at the time of the meeting, that no deliberation r decision in connection with the sale of the bonds were taken in executive session, and that the official record of the meeting was made available to the public promptly and remains available to the public, all in accordance with G.L. c. 39, s. 23B as amended. (Royle- Mahana) All in favor. PASSES. 2. Questions and Comments Mark Steele, 14 Chilson Avenue, rerpresenting his parents at 984 East Street, expressed great concern with the manner in which the developers, Folkman & Zola, left an easement on their property following installation of a sewer line. Mr. Steele also expressed concern about the effect installation of the sewer line will have on possible fixture installation of a water line to his parents' property. It was suggested that Mr. Steele speak with the Town Engineer. Rick Rosemark, requested the Town conduct perk tests on the Balton Ridge lots up for sale prior to the bid opening. MOTION: So moved. (Mahana- Royle) All in favor. PASSES. 3. Town Manager Search Committee Update The following members of the Search Committee were present: Jay Barrows, Charlie Mulcahy, and Jim Norris. Mr. Barrows announced the Committee's suggested five Town Manager finalists: Mike Hartman, John O. D'Agostino, Tom Bercher, David Timmons, and Richard Boucher. Mr. Barrows, on the Committee's behalf, requested the Selectmen consider holding an informal reception for the Selectmen and Department Heads to meet the candidates. 4. 7:50 PM Nynex Pole Relocation Public Hearing Clerk Royle read the hearing notice aloud. A representative of New England Telephone, Catherine Craig, requested the Town's permission to relocate Pole No. 3 to the northerly side of Short Street and Pole No. 4 northeast of the existing pole, approximately +/- 182 feet to the northeast of Heather Lane. Pole No. 3 is in conflict with a roadway being installed, Eugena Drive. Relocation of this pole disturbs the pole span lengths and causes the relocation of No. 4. Board of Selectmen Questions and Comments Members of the Board of Selectmen asked if the Town's Light Department is aware of the application and when the old poles would be removed. MOTION: So moved to approve. (Mahana- Colella) All in favor. PASSES. 5. 8:00 PM Town Engineer Lee Azinheira A. Fulton Pond Daiu Update Town Engineer Lee Azinheira gave an update on the Fulton's Pond Dam. The design of ( the dam is complete. Major changes requested by the Planning Board are fencing on the sides of the dam, replacement of trees to be removed with trees of the same size and caliper, number and locations to be determined after work is done with input from Planning Board, and riverstone look treatment on the concrete. Tree planting will be left out of the main contract, and concrete treatment will be an alternate. Whether or not to include the concrete treatment will be the Selectmen's decision. It is hoped the project will be bid in the fall and started in late spring. Selectman Mahana requested the Selectmen be shown a sample of the concrete treatment. B. Branch Sb•eet Sidewalks In response to a request at the last Selectmen's meeting, Town Engineer Azinheira recommended installation of a sidewalk on Branch Street from Eddy Street to Baybrook Farm, excluding the Button lot at the corner of Branch Street and East Street because the lot is involved in land court. MOTION: To support the Town Engineer's and DPW Director's position as they had planned from Baybrook Farm to Eddy Street on Branch Street. ( Royle- Colella) All in favor. PASSES. Clerk Royle stated she had requested installation of sidewalks from Ware Street to Saybrook Farm be investigated for cost. The cost for the plans to determine the project cost would be $10,000. Selectman Mahana stated he would like to check with the School Department on the number of kids who walk to school in this area and questioned where project funding would originate. Clerk Royle suggested the DPW Director be asked if he could request a transfer at the next Town Meeting. C. D -emont Street Sewer Selectman Colella inquired of the status of the Tremont Street sewer project. G. 8:30 PM Discussion with Municipal Building Committee The following members of the Municipal Building Committee were present for this discussion: Jim Liddick, Chairman, Bill Antoine, Rich Feeley, and David Young. Mr. Liddick reviewed the Town Hall punch list, which included the air conditioning milt's noise level, modification of the handrails in the connector, and submission of additional building maintenance information to DPW. Selectman Mahana requested sound level readings be taken at Mr. Calhoun's house at the same time they are taken at the Town Hall. Additional comments were made and questions asked by the Selectmen concerning whether or not the present air conditioning unit is suitable for a residential area, requesting a statement in writing that airflow will not be affected by the sound absorption structure around the unit, repair of the hole in the front parking lot, parking lot striping, maintenance, components missing from the fire alarm system, wooden roof ladder, grounding the fence around the transformer, lighting, and landscaping. Mr. Liddick also reviewed the status of the Police station renovations and central fire station. 7. Application of Nancy Gray McNeeley - 888 South Main Street Open Air Parking Facility Expansion Nancy Gray McNeeley and her husband Dan McGonagel were present to request fifty -five additional parking spaces at 888 South Main Street. Clerk Royle read Department Head comments. Board of Selectmen Discussion/Questions Selectman Mahana informed the applicant of a memorandum from the Plamning Board concerning possible establishment of by -law which would not grandfather present open air facilities. Concern was expressed by members of the Board because of both the Police Chief's negative reconmsendation on the application and outstanding capacity violations. Additional input from the Police Chief was suggested, as was resolution of the violations prior to action being taken on the expansion. MOTION: To approve forty -nine additional spaces. (Colella -Madan for discussion) WITHDRAWN by Colella. MOTION: So moved to discuss violations at the next meeting. (Robinson - Royle) All in favor. PASSES. 8. 9:55 PM Discussion with Residents requesting "No Thru Trucking" on Gilbert Street Marianne Macdonald Kinney submitted a packet to the Board of Selectmen containing a petition for "No Thru Trucking" on Gilbert Street". Public Comment The following residents spoke in favor of posting "No Thru Trucking" on Gilbert Street and stated additional concerns as noted: Juila Romer, 9 Bungay Road Al Zorella, 471 Gilbert Street Jonathan Cuneo, Balcom Street Tom Zarek, 461 Gilbert Street(hlind sight at hill & speeding) Jessica Keefe, 395 Gilbert Street Jerry Anderson, Otis Street (additional traffic law enforcement) MOTION: That we send a letter to the Secretary of Transportation, James Kerasiotes, requesting that they honor our posting of Gilbert, Bungay, Balcom & Otis Streets as no thin trucking. (Mahana - Colella) All in favor. PASSES. MOTION: Move that we ask the Police Chief or Traffic Officer to consider a three - way stop sign at Otis and Gilbert Streets to slow traffic down on Gilbert Street and because of the poor sight distance. ( Royle- Colella) All in favor. PASSES. MOTION: That we send the Police Department down there for the next thirty days on periodic patrol. After thirty days the Selectmen would like a report from the residents. If the residents still are not satisfied, patrols should continue for another 30 days. (Colella - Royle) All in favor. PASSES. Board of Selectmen Comments: Selectman Colella stated he has received calls from Gilbert Street residents requesting review of the street's drainage prior to the overlay. MOTION: To send a memo to the DPW Director requesting he look at drainage on Gilbert Street before the basecoat is down because of the winter and its "No Salt" designation. ( Royle- Colella) (4 -0 -1) Selectman Mahana not present for vote. 9. Old Business A. I'onw Manager a Senior Citizen Tax Program MOTION: So moved that we accept the Mansfield Seniors Tax Program as presented with the understanding that it will not interfere with or eliminate any union positions. (Mahana- Robinson) All in favor. PASSES. Acting Manager Boucher outlined a memorandum from the DPW Director dated August 20 in response to several concerns of the Board of Selectmen. B. Selectmen a Selectman Colella received a call from Mrs. Armstrong, 131 Branch Street, that her driveway has not been repaired yet. Mrs. Forbes driveway at 134 Branch Street has not been repaired either. ® Selectman Mahana referenced a memorandum the Board of Selectmen received dated August 20, 1997, and asked when Mansfield will be paid. • Selectman Mahana requested a report on the alleged fire lane violation at Great Woods. • Selectman Mahana stated he would like the gates locked at the Oak Street Town land as originally planned and the area patrolled. It was suggested that a senior citizen may want to open and lock the gates to take part in the senior tax program. • Selectman Colella referenced a memorandum from the Building Inspector concerning an abandoned home on Coral Street. Mr. Boucher will find out if the property is tax title. Selectman Colella also inquired of the status of the Fisher Richardson House. W. New Business A., Town Manager • Acting Manager Boucher asked if a meeting could be scheduled on October 8 regarding Route 106 improvements as requested by the Town Engineer. • Acting Manager Boucher reviewed a memorandum from Lorilee Fish, Parks & Recreation Director, dated August 12, 1997, concerning Recreation Revolving and Gift Accounts. Selectman Mahana questioned accounting for fees paid for summer camp and requested the balance in each account. • Lastly, Acting Manager Boucher, reviewed the Department of Public Works weekly activity report dated August 20. B. Selectmen • Chairman Madan stated that he would like to move forward with a reception for the Town Manager finalists. MOTION: Move to have a social evening with candidates, Department Heads, Search Committee members, and representatives of the press before the final interview. ( Royle- Mahana) All in favor. PASSES. • Chairman Madan requested background checks on each of candidates. Selectman Royle stated she feels on -site visits should be conducted as soon as possible with as many Selectmen as possible. Selectman Mahana suggested the final interview schedule should be established soon. Interviews will be cablecast. • Clerk Royle requested a plaque be given to Reginald Woody of Lireben Associates Engineered Products Inc., 29 Old Stable Drive, for his donation of a hazardous materials storage locker to the Town. MOTION: To accept the gift. (Boyle- Mahana) All in favor. PASSES MOTION: To have a plaque made for Mr. Woody. (Mahana- Colella) All in favor. PASSES. Selectman Mahana stated Ire has received complaints regarding speeding on Franklin Street between Van Koert Farms and Winter Street. o Selectman Mahana stated Jay Barrows has suggested in -line skating at the YMCA. Mr. Boucher stated Ire, the Recreation Director, Jay Barrows, and the YMCA have discussed providing an in -line skating program at the YMCA. The Y feels they could have the Mystic Club building taken down, but the Town would have to pave the property for skating. The Y is having plans drawn up. Neighbors should be consulted with. Chairman Madan requested the Patty's Road island be reviewed so that it is not a continuous maintenance problem, as he has received many complaints. 11. Correspondence Action Resident Letter from Joan Cipriano, 15 Old Stable Drive, requesting permission to hold a block party on Sunday August 31, 1997, from 11 to 29 Old Stable Drive MOTION: To approve subject to Police and Fire Department approval. (Mahana - Robinson) All in favor. PASSES. Board and Committee Memorandum from the Planning Board requesting 30MPH speed limit signs be posted on Bird Road and the area be patrolled to reduce speeding MOTION: So moved to send the request to the Police Department. (Robinson - Royle) All in favor. PASSES. Town Manager and Staff Memorandum from Judith Scott, Town Clerk, with an attached list of election workers for the Selectmen's approval MOTION: So moved. (Mahana- Robinson) All in favor. PASSES. Letter from Leslie Pasch, Library Director, requesting a waiver and reimbursement of the plumbing and gas permit fees paid when the Library's boiler was replaced MOTION: So moved on the Town's portion. (Colella- Mahana)AII in favor. PASSES. Other Resident Letter from Edward Rosenberg, 796 Ware Street, concerning charging a fee for recycling stickers and a proposal to drop plastics from the recycling program Board and Committee Memorandum from James Liddick, Chairman, Municipal Building Committee, concerning the Police Station Clerk of the Works Memorandum from H. Thomas French, Chairman, Planning Board, concerning the Fulton's Pond Dam Restoration Memorandum from H. Thomas French, Chairman, Planning Board, concerning satellite parking lots Letter from School Superintendent John A. Moretti, concerning a response to previous correspondence sent by the Selectmen to him State & Local Government Letter from Representatives Poirier and Hyland in support of excluding trucks on Gilbert Street and Bungay Road and suggesting the request be submitted in writing to Mass Highway Letter from James Hadfield , Director of Highway Planner, SRPEDD, stating SRPEDD with begin studying the interchange of Route 140 @ 1 -495. Staff is willing to meet with local officials and citizen groups during the study. Invitation to attend the Southeastern Massachusetts Water 2000 conference on Friday, October 17, from 8:30 PM to 12:00 Noon at Bridgewater State College Invitation to attend the State Veterans' Cemetery Groundbreaking Ceremony on October 8 at 11:00 AM Miscellaneous Letter from Timothy Borchers, Borchers & Ahern, requesting instructions as to how his clients may make an offer to purchase property on Willis Street Public Notification of Implementation of Release Abatement Measure for Ames Distribution Center, 305 Forbes Boulevard Invitation to attend the Ribbon Cutting Ceremony for Toddlertown and The Plymouth Street Playground on Wednesday, September 3, 1997, at 6:00 PM 12. 11:20 PM Adjournment MOTION: To adjourn for two weeks. (Robinson- Royle) All in favor. PASSES. Clerk's Signature A -8-qq Date of Approval