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HomeMy WebLinkAboutBOS MINUTES 4-23-1997Board of Selectmen Minutes RNEDEIVE-D April 23, 1997 .OWN C!FP` S LlMCE 97 HAY 13 Al", 11: 12 Present. Chairman Madan, Clerk Royle, and Selectmen Colella and Mahana N SEiELD Richard Boucher, Acting Town Manager HASSACHUSETTS 1. The meeting was called to order at 7.•30 PM followed by the pledge of allegiance. A.. Warrant No. 44 - $714, 076.12 MOTION: Move to approve. (Boyle- Colella) (3 -0) Clerk Royle abstained from all Health Department items and Chairman Madan abstained fiom all Building Department items. Selectman Mahana was not present for this vote. PASSES. B. Minutes of April 9, 1997 MOTION: Move to approve as written. ( Royle- Colella) (3 -0) All in favor. Selectman Mahana was not present for this vote. PASSES. C. Licenses and Permits • Application of South Shore Antique Auto Trading Bee for a Public Entertainment on Sunday License for May 11, 1997, at Great Woods Center for the Performing Ails Clerk Royle read Department Head comments. MOTION: So moved to approve the license with the appropriate police detail. (Colella - Royle) All in favor. PASSES. • Special Town Meeting Warrant MOTION: So moved to sign the Special Town Meeting warrant containing seventeen articles. (Colella- Mahana) All in favor. PASSES. Drainlayefs License Application of P. Beatty Inc. Acting Town Manager Boucher stated he was informed by the Town Engineer that the one hundred twenty -five dollar license fee submitted last week by P. Beatty Inc. was an appropriate fee and is outlined in the Drainlayers Regulations. MOTION: Move that we amend that license fee to $125. ( Mahana- Royle) All in favor. PASSES. D. Correspondence Action Town Manager and Staff Request for a waiver of the fee charged to shut the water off at the Roland Green School while repairs to the building were done { MOTION: So moved to waive the fee at the Roland Green School for $25 (Colella- Royle) All in favor. PASSES. Board and Committee Letter from H. Thomas French, Chairman, Planning Board, concerning Mansfield and Norton's joint grant application for Great Woods and requesting a joint meeting in the near future to discuss public interest in development or preservation of the Great Woods A discussion will be scheduled. Other Miscellaneous Letter from CVI Industries to the Board of Selectmen concerning a programming change on a broadcast station that Time Warner cable is obligated to carry under the federal government's "must-carry" rules Letter from Bruce Montgomery, General Manager, Great Woods, in response to Mr. Peter DeTrolio's appearance before the Board of Selectmen on April 9 and an article that appeared in the April 9 Sun Chronicle concerning an upcoming concert at Great Woods Clerk Royle read the letter aloud. 2. Questions and Comments Karl Clemmey, 390 West Sheet, stated that the one hundred dollar entertainment license fee charged to Great Woods is not covered by state law. Mark Aruda, of the Department of Public Safety, informed Mr. Clemmey that there is no limit on entertainment license fees charged by the Board of Selectmen and that a fee could be charged a fee on a per event basis. Mr. Clemmey named establishments that are charged on a per event basis. Mr. Boucher requested copies of Mr. Clemmey 's documentation. Joe Coletti, 7 Jefferson Road, asked when Fruit Sheet road construction would begin this year. Acting Manager Boucher will inquire of the start date. Chairman Madan requested weekly construction updates from the Department of Public Works. Lastly, Mi•. Coletti stated that he has received no response from Amtrak's insurance company regarding his vehicle being hit by a fork lift in the MBTA lot. 3. Discussion with Larry Carpenter, Chairman, Municipal Building Committee A. Police Station Mr. Carpenter submitted a memorandum to the Board of Selectmen and Town Manager, dated April 23, 1997, regarding the Police Station/Town Hall renovation project. Bids were received a week ago for the project, with the low bidder being BBC Co. Inc. The Municipal Building Committee recommends the contract with BBC Co. Inc. be signed including Alternates 1 -4, outlined in Mr. Carpenter's memorandum. Board of Selectmen Questions and Comments: Members of the Board of Selectmen asked questions concerning the total project budget, 10% contingency, funding for Town Hall furnishings, whether or not all outstanding Town Hall items listed on a memorandum from the DPW Director are part of the contract for the Town Hall, whether or not a discount was given on the Police Station design, central fire station project, and areas to be paved or repaved. MOTION: So moved to support the Municipal Building Committee in awarding the contract (Colella- Mahana) All in favor. PASSES. When asked by the Selectmen whether or not the central fire station project would be completed if funds are available after the Police Station is completed, Mr. Carpenter responded that it would be a policy of the Board of Selectmen. B. Toren Hall Members of the Board of Selectmen commented on or asked questions concerning the following: whether or not all items in the DPW Director's memorandum are part of original contract, a tree in the rear parking lot that appears to have root damage and may fall onto the Town Hall, replacement of gas house shingles, and funding for additional items in Town Hall. 4. Discussion with Ed Bourget concerning Tremont Street Sewer Extension Project Ed Bourget, Shirley Lassard, and Monique Nasormson were present representing Tremont Sheet residents. Mr. Bourget addressed the Selectmen stating Tremont Street needs sewerage and requested the Board of Selectmen express their recommitment to the project by supporting Article 8 at the Town Meeting. Lastly, Mr. Bourget reviewed the status of the project. S. Old Business A. Torun Manager Mr. Boucher reported on the following: • Open air parking and entertainment license regulations are being reviewed by Town Counsel. An analysis of Water Department revenue and expenses will be completed at the end of the month Tennis courts at Memorial Park have been patched and repaired and should last for one to two more years. A package is being put together to fix the courts permanently. • Mulch and compost will be available to residents at the Town's compost facility on a fast come first serve basis. B. Selectmen Clerk Royle recognized a letter the Selectmen received from Police Lt. Crickard apologizing for being unable to attend this evening's meeting to discuss a grant the Police Department received and offering to reschedule. Selectman Colella stated that he has received calls regarding brush pickup, specifically for the following residences 18 Hyland Avenue, 80 Jewell Street, and the Court Street area. Selectman Colella asked Acting Manager Boucher to look into the issue. 6. New Business A. Selectmen Clerk Royle sumrmarized a meeting she, Chairman Madan, and Selectman Mahana attended with Mark Morse, MMA Consultant, on Tuesday, April 22, concerning the Town Manager search. At the meeting, adjustments were made to the Search Committee make -up based upon the Consultant's recommendation. The following Committee make -up was suggested: DPW Director, Council on Aging Director, Finance Committee representative, Business Community representative, a citizen at large, and two Selectmen. Both Clerk Royle and Selectman Mahana offered to participate on the committee. The Selectmen asked Mr. Morse to advertise the position in the north east area, Pennsylvania, New York, and New Jersey. A salary range of seventy to eighty thousand dollars was discussed, as was qualifications. The Selectmen would like the position filled by September 1. MOTION: To approve the make up of the Search Committee with the seven people as previously listed. ( Royle- Mahana) All in favor. PASSES. MOTION: To reconsider the vote. (Mahana - Royle) All in favor. PASSES MOTION: To increase the Committee to include two additional people for a total of nine so that the Selectmen may choose two additional citizens -at- large. (Mahana- Royle) All in favor. PASSES. Chairman Madan reminded the Board members that the Aquifer Protection Committee will be meeting on Thursday from 2 -4 PM. Clerk Royle announced that Together We Can is sponsoring a Family Fun Community Day at the Great Woods Center for the Performing Arts on Sunday, May 4. Selectman Mahana inquired about Municipal employee time card maintenance responsibility and asked why the Veterans' Agent keeps track of employee's sick and personal time. Acting Manager Boucher stated that he has been working with the Town's payroll company to have them include a record of employee's sick, personal, and vacation time along with their payroll records. Selectman Mahana stated he was contacted on Friday regarding Mr. Boucher's Town Manager application. Selectman Mahana stated he will support the application when the position is properly advertised but is not ruling out other applicants. Selectman Mahana requested a memorandum from Gail Farrugia, Council on Aging Director, concerning criminal offender record checks be forwarded to Town Counsel. Selectman Mahana stated it is disturbing that the Oxford Tank cleaning contract was never awarded by the former Town Manager and recommended that the project be postponed until the fall. B. Town Manager Acting Manager Boucher reported on the following: • The Town's flushing program will begin Sunday, May 4, and will run for approximately 4 weeks. Flushing will be done from 11PM -6AM in morning. • Well status update • The Board of Selectmen has been invited to meet with School Superintendent candidates, Monday through Thursday, next week at 3PM, and Friday at HAM. 7. 8:50 PM Adjournment MOTION: So moved to adjourn. (Colella- Mahana) All in favor. PASSES. W W �- C rk's Signature Date ofApproval