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HomeMy WebLinkAboutBOS MINUTES 5-8-1996BOARD OF SELECTMEN MINUTES May 8, 1996 Present: Chairman Madan, Acting Clerk Robinson, and Selectman Colella William F. Williams, Town Manager Christopher Marion, Assistant to the Town Manager 1. The meeting was called to order at 7:30 PM followed by the pledge of allegiance. A. Acting Clerk MOTION: Selectman Robinson to be Acting Clerk. (Colella- Madan) All in favor. PASSES. B. Warrant No. 46 - $4,563,305.97 MOTION: To approve Warrant No. 46. (Colella- Madan) All in favor. PASSES. C. Plymouth Street Donations At this time, Ed Tartufo, presented the Board of Selectmen with the following donations for the Plymouth Street Recreational Facility, including material and labor donations: Monetary Donations: Rockland Credit Union $100 CTI- Cryogenics $100 Bergen Brunswig Corporation $20 Chrysler Corporation $100 Great Woods Center for Carole A. Duclos, CPA $25 the Performing Arts $100 The Bagel Train $100 Three T Enterprises, Inc. dba K & D Auto Body $100 Grogan - Martian's Sporting CONDEA Vista Company $100 Goods, Inc $20 Rolf C. Hagen (USA) Corp. $25 Robert W. Eames Insurance Robert F. and Jill Nugent $100 Agency, Inc. $100 Cleanquarters Cleaning Service $100 James and Karen Vaughn $100 Henry C. Dolan $100 ACT Manufacturing $500 Sharon Credit Union $100 Cabot Partners Limited Prtnshp $100 Lantor Inc. $100 Dr. David and Mrs. Maryse Lee $100 Mans Amnl Hsptl & Kozy Kcnls$250 The Lorell Management Corp. $100 Mr. Martin & Mrs. Noreen Katz $50 Gary P. and Janet S. Eagan d/b /a Honey Dew Donuts $100 Donations of Material and Labor: T. D. Verroch i Kirley Fuel & Supply Co. Monte Construction Campisano Masonry Morse Sand & Gravel Ken Larson J. M. Cook Land Clearing Dorrance Excavating Mike Trowbridge, P.E. Joseph & Helen McCarthy Nick Anagnos, Autorepair Pros Easton Wimvater Works Chairman Madan thanked all persons and businesses who have made donations to the Plymouth Street fields. Donations may be made payable to the Town of Mansfield, and should be mailed to P.O. Box 1353. D. Licenses and Permits • G.J.L.0 Inc. Liquor License Certificate -Formerly Jim's Old Colony Diner e MOTION: To sign. (Colella- Robinson) All in favor. PASSES. • License applications of Fine Hotels Inc. to reflect the liquor license transfer from Hampshire Street Associates Limited Partnership to Mansfield Realty Limited partnership- -Live Entertainment Weekdays, Public Entertainment on Sundays, Common Victualler, and Automatic Amusement MOTION: To grant the licenses. (Colella- Robinson) All in favor. PASSES. • Letter from John Debeau to the Board of Selectmen requesting any licenses required by the Board of Selectmen to operate a private limousine service in Mansfield and attached draft letter to the Massachusetts Port Authority stating that Mansfield does not have private limousine requirements MOTION: Mansfield does not have a procedure to license private limousines companies. (Colella- Robinson) All in favor. PASSES. • Bond for Sandra LaRossee, Assistant Treasurer, in the amount of $32,500 s MOTION: To sign the bond in the amount of $32,500. (Colella- Robinson) All in favor. PASSES. • Reserve Fund Transfer Request No. 11 - $900 - Temporary Bookkeeper for the Town Accountant's Office MOTION: To approve the $900 transfer. (Colella - Robinson) All in favor. PASSES. • Proclamation for May as Older Americans Month MOTION: To sign the proclamation for Older Americans Month. (Colella- Robinson) Alt in favor. PASSES. Chairman Madan presented the proclamation to Gail Fanugia, Council on Aging Director. E. Minutes • Minutes of April 24, 1996 MOTION: To approve. (Colella- Robinson) All in favor. PASSES. • Minutes of May 1, 1996 MOTION: To approve. (Colella- Robinson) All in favor. PASSES. 2. 8:00 PM Morrow and Noonan Street Sewer Project Public Hearing Lee Azinheira, Town Engineer, explained the history of the small sewer extension and presented plans for the project. Public Questions: Bill Glass, 57 Morrow Street, inquired about the length of the extension and whether or not hook up will be mandatory. Ed McKalsky, Noonan Street, inquired about the project cost to tie into the sewer line at the house end. Peter Farrel, 23 Morrow Street, inquired about the amount of the cost to be subsidized by the Town, cost to cacti homeowner, and when the project would begin. Austin Phelps, 10 Morrow Street, asked if his lot was included in the betterment calculation, as he recently had a septic system installed on his lot and is not intending to hook up to the new sewer line. John Sylvester, 57 Morrow Street, asked if paving has been included in the project cost. Brian Clang, 61 Morrow Street, asked why his lot has not been included in the extension. Bob Manoinas, 65 Morrow Street, asked when and why certain homes were eliminated from the sewer extension and whether or not a survey has been done for the entire street. Steve Quinn, 24 Morrow Street, explained, to the best of his recollection, why certain homes were not included in the extension. Vinnie Guerinni, 15 Morrow Street, commented on the extension projects. Board of Selectmen Questions and Comments Members of the Board of Selectmen asked questions concerning timetable for project completion, and whether or not paving or patching will be done. Chairman Madan closed the public hearing at 8:30 PM. MOTION: To go forward the project. (Robinson- Colella) All in favor. PASSES. 3. Water Update Town Engineer Lee Azinheira gave an update on the Town's staff work on a water program stating that a water conservation program is being worked on. A water conservation education video has been requested and will hopefully be in next week. Mr. Azinheira also stated that he, Assistant Department of Public Works Director John Buckley, and Planning Director Shaun It Burke are trying to put a document together setting up an outline of recommendations on how to address different concerns. Mr. Azinheria stated that lie would like the document to be ready for review and approval by the Selectmen within two weeks. 4. Questions and Comments Karl Clenuney, 390 West Street, requested the Selectmen seriously look at water facilities within the Town. Peter DeTrolio, 496 Elm Street, inquired about the West Mansfield Fire Station sprinkler system cost and funding for the system. Mr. DeTrolio also questioned the legality of a $125,000 Reserve Fund Transfer for the West Mansfield Fire Station. Walter Wilk, 9 Megans Way, questioned responsibility for the omission of the sprinkler system- - communication of the building's square footage increase requiring the system. William J. Ottaviani, 230 Union Street Extension, expressed concern about areas in Town where street sweepings have been disposed of, listed the locations, and requested Department of Public Works identify all sites, remove the sweepings from all the sites, and establish a street sweeping disposal policy. Chairman Madan requested the Town Manager develop a street sweeping disposal policy for the Selectmen's review and approval. MOTION: Starting immediately we remove all the street sweepings from the sites, Memorial Park, Williams Street bridge, Ware Street, Church Street, Hope Street, and Wading River area. (Colella- Robinson) All in favor. PASSES. MOTION: When a street sweeper goes, out a dump truck must be in the vicinity to accept the sweepings. (Robinson - Colella) (2 -1) Chairman Madan Opposed. PASSES. x��:�x *x�x�x�xxxx Karl Clemmey, 390 West Street, suggested the Selectmen and Town Officials set aside a Saturday for a questions and answers period for Mansfield's residents. 5. 9:00 PM Train Station Advisory Committee Interview s The following applications were present to interview for appointment to the Train Station Advisory Committee: Jelin Sylvester, Matthew Miller, Andy Gazzolo, Walter Wilk, and Phil Smith. Each of the applicants introduced themselves and stated why they would like to be on the Committee. MOTION: To appoint the five candidates present. (Colella- Robinson) All in favor. PASSES. 6. Correspondence ACTION Town Manager & Staff Memorandum from Larry Gallagher, Town Accountant, to the Board of Selectmen suggesting mileage reimbursement be increased from $.28 to $30 a mile immediately and to $31 a mile effective July 1, 1996 Discussion followed the above request concerning State mileage reimbursement and the need for a vote now on the increase to take effect in July. MOTION: To approve. (Colella- Robinson) (2 -1) Chairman Madan Opposed. PASSES. Miscellaneous Letter from Leonard Flynn, Natural Resources Trust, requesting the Selectmen grant a waiver to serve wine at the Natural Resources Trust Annual Meeting to be held at the library on May 30 This request waswithdrenvrr this date. State and Local Government Letter from the Southeastern Regional Planning and Economic Development District ( SRPEDD) requesting the Selectmen appoint a delegate to the SRPEDD Commission The Board of Selectrrren's Office is in receipt of one application to serve on the Commission fi•0r11 William Ottaviani. MOTION: To appoint Mr. Ottaviani. (Colella- Robinson) All in favor. PASSES. 1 Memo from SRPEDD requesting nominations for Commissioner of the Year, Distinguished Service award, and an award of Special Recognition OTHER Resident Letter from Joe Kelly, 789 Ware Street, in support of the resolution proposed by Clerk Mahana and passed by a 3 -2 vote of all purchases by the Town of over $1,000 to be first approved by the Selectmen Letter from Bob Lewis, 799 Ware Street, asking if a committee has been established to study the feasibility of constructing a recreation path through the Town of Mansfield and surrounding towns and, if not, requesting the Selectmen establish one and appoint him Chairman Madan requested this letter be forn arded to the Parks and Recreation Director for review and response. Town Manager and Staff Letter from Gale Farrugia, Director, Council on Aging, inviting the Selectmen to Volunteer Recognition Day on Friday May 17 Memorandum from Police Chief O'Neill to the Board of Selectmen concerning a liquor license violation at Thana A public hearing has been scheduled for May 15 at 8:30 PM. Letter from Nancy Breef -Pilz, Library Board of Trustees, concerning guidelines for use of the Library /Council on Aging meeting room, specifically exclusion of alcohol State & Local Government Memorandum from the Alcoholic Beverage Control Commission to the Board of Selectmen with a calendar of 1996 summer holidays Letter from the Department of Environmental Protection concerning Chapter 91 Great Ponds Confirmed performance list for Great Woods Center for the Performing Arts for 1996 Letter from John Moore, Northeastern Land Services, Ltd., to the Board of Selectmen concerning their request to make a telecommunication installation on the Oxford Street water tank 7. Town Manager Report A. Meeting with ACME Cleveland Corporation Mr. Williams summarized a meeting he, Chairman Madan, and Selectman Colella had yesterday with Joe Ditchman of Acme Cleveland Corporation and Craig Miller, STV Group, concerning a conceptual plan for an open air parking facility licensed for the Cleveland Twist site. Mr. Ditchman will now be discussing the plan with the MBTA. B. YMCA Lease Mr. Williams stated that the YMCA lease for the John Berry School was never signed. The lease is now prepared for re- execution. A small amendment has been made to the lease relative to when the land is turned back to the Town at the end of the lease. The lease has been reviewed by Town Counsel. A consensus of the Board of Selectmen ivas in favor of the 70)Irn Mcaurger executing the lease. C. Municipal Building Projects Mr. Williams requested the Board of Selectmen support his recommendation not to proceed with the Central Fire Station project until the review of the project budget for the Police Headquarters is finalized. MOTION: To table the Main Street Fire Station project. (Robinson - Colella) All in favor. PASSES. Next, Mr. Williams stated that the Department of Public Works has been requested to put in the rough water line for the sprinkler system at the West Mansfield Fire Station. The Department of Public Works Director declined the request because he feels installation of the water line will require a licensed plumber. MOTION: To support the Town Manager and not have the Department of Public Works Director install the water main. (Robinson - Colella) All in favor. PASSES. D. Light Department Cable Installation Next, Mr. Williams, Town Manager, referenced a memorandum from Fire Chief Sliney clarifying a question concerning installation of a cable by the Light Department between the Police Station and New West Mansfield Fire Station. �r E. Enterprise Accounts Mr. Williams referenced material he distributed to the Board of Selectmen concerning enterprise accounts, namely, a Department of Revenue Handbook, and suggested the Board of Selectmen appoint a committee to work on forming the accounts as suggested in the handbook. A consensus of the Board of Selectmen was in favor of continuing to gather information relative to enterprise accounts. F. Treasurer - Collector Interview Schedule Mr. Williams informed the Board of Selectmen of the Treasurer- Collector interview schedule for next week. Selectman Colella stated that he would like the salary for the position kept down. G. Team Building Mr. Williams gave an update of development of staff teams working on a water conservation program and an update of the Personnel Policy. Chairman Madan asked when the Personnel Policy update would be complete and requested an interim policy be instituted while the final draft is being worked on. H. Audit Report Mr. Williams noted that the Auditors will be giving a FY95 audit report at the Selectmen's May 22 meeting. I. DPW Project Report Lastly, Mr. Williams gave an update on Department of Public Works projects referencing a memorandum from the Department of Public Works Director to the Town Manager dated May 7, 1996. Purchase Orders Library Books - $2,800 Reed Sand & Gravel - $3,900 100 CYol infield mix for baseball diamond at Memorial Park • Clear Concepts - $3,900 Furnish and install wiring for new telephone system • Clear Concepts - $1,449.17 Supply material for piping data line from Memorial Hall to new Town Hall • Clear Concepts - $15,373.28 Data wiring.for new Town Hall. • Ferenstein Food and Farm Supply $1,704,00 30 gallons of super concentrate roundup • Andy Dolan $9,800 Memorial Park Plumbing E.F. Gonsalves Construction $9,280 Memorial Park Press Box MOTION: To approve the purchase orders. Clear Concepts for $15,373.28. (Colella- Robinson) All in favor. All but Clear Concepts for $3,900 and PASSES. • Clear Concepts - $3,900 - Furnish and Install Wiring for New Telephone System 1' Chairman Madan asked the Town Manager to explain this purchase order and asked if the original vote at Town Meeting funding the new Town Hall project included equipment as well as construction. • Clear Concepts - $15,378.28 - Data Wiring for New Town Hall At Chairman Madan's request, Mr. Williams explained the need for this purchase order, which will allow reinstallation of the computer wiring at the new Town Hall. Chairman Madan also asked about the project being a sole source bid. MOTION: To approve the purchase orders to install data lines and telephone lines as described. (Robinson - Colella) All in favor. PASSES. 9. Selectmen A. Old Business Chairman Madan inquired about the status of downtown street light damage and the Police Chief s response to the Town Manager's request for hum to police the Scott /Goyea conservation land. Chairman Madan suggested the Police Chief be requested to reconsider his position concerning the Scott /Goyea conservation land. B. New Business • Selectman Colella asked if the gate at the Park Row School construction site could be opened i for the Memorial Day parade. • Selectman Robinson suggested plans for the parade route be made with Park Row closed. • Chairman Madan requested the water agreement between Mansfield and Attleboro be updated, inquired about continually increasing the cost of the West Mansfield Fire Station project and requested an opinion be sought from Town Counsel concerning legality of the cost increase, inquired about a memorandum from the Fire Chief concerning centralized dispatch, and inquired about a free cash estimate for FY96. • Selectman Robinson suggested with Memorial Day approaching and the Veterans' Agent out sick, Ralph Catolini of the VFW be contacted to see if he would be willing to help out with placing flags at veteran's grave sites. • Selectman Robinson also inquired about a fuel leak at the Robinson elementary school that occurred on May 3. • Lastly, Selectman Robinson mentioned a memorandum from the Police Chief concerning the action of a constable in Town and noted that he would like to keep it in mind when his appointment is up for renewal. • Chairman Madan requested a letter be sent to a person who was appointed to the Recreation ! Commission in December but has not attended any meetings and requested the position be advertised. MOTION: To send a letter and advertise the position. (Colella- Madan) (2 -1) Selectman Robinson opposed. PASSES. 10. Adjournment - 10:00 PM MOTION: To adjourn. (Robinson- Colella) All in favor. PASSES. r Date of Approval A