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HomeMy WebLinkAboutBOS MINUTES 4-17-1996BOARD OF SELECTMEN MINUTES APRIL 17, 1996 �< PRESENT: William Madan, Chairman, Norman Mahana, dlerk,'and Selectmeii-tolella, Pasquale, and Robinson William F. Williams, Town Manager Christopher Marion, Assistant to the Town Manager 1. The meeting was called to order at 7:30 PM followed by the pledge of allegiance. A. Warrant No. 43 - $1,522,242 MOTION: To approve. (Mahana - Colella) All in favor. Chairman Madan abstained from all Building Department items. PASSES. B. License and Permits Great Woods Sunday Entertainment License MOTION: To approve. (Colella - Pasquale) All in favor. PASSES C. Minutes of April 3, 1996 MOTION: To approve. (Colella- Robinson) (4 -0 -1) Selectman Pasquale abstained. PASSES. D. Correspondence ACTION: Town Manager and Staff Memorandum from Richard Lewis, Environmental and Conservation Planner, requesting approval and authorization to 1.) construct a parking lot and entrance area for the Scott/Goyea property and install boulders along Oak Sheet to prevent access into the property 2.) approval to install a sign and beautify the island on Oak Sheet to create an appropriate enhance to this conservation area MOTION: To approve. (Mahana - Pasquale) All in favor. PASSES. Clerk Mahana asked that the Traffic Officer review installation of a stop sign at the 45 degree turn because people coming from Norton continually do not make that turn and go into 140 Oak Sheet. Letter from Mary Matthews, Recording Secretary to the School Committee, requesting Michael Trowbridge be appointed as an associate member with voting rights to the position vacated by the previous board member, Andrea Micheli, on the Municipal Building Committee MOTION: To appoint Mr. Trowbridge as an associate member to the Municipal Building Committee. (Pasquale- Colella) All in favor. PASSES. Prior to voting on the above motion, Selectman Robinson asked if Mr. Trowbridge's having done surveying work in Town in the past would have any impact on the appointment. Mr. Williams responded that he would hm,e to make that disclosure if it were to affect his appointment. OTHER: Resident Letter from Denis Dunn, 19 Farm Pond Path, concerning handouts at Town Meeting Chairman Madan asked if dollar amounts could be included in the warrant next year for the Annual Town Meeting to give the residents some type of scope of what they are voting on. Letter from Edward J. Rosenberg, 796 Ware Sheet, requesting the Selectmen renew the Town Manager's contract Town Manager and Staff Letter from Robert Mangiaratti, Town Counsel, to the Board of Selectmen concerning Great Woods Equipment Charges Letter from Robert Mangiaratti, Town Counsel, to the Board of Selectmen concerning the West Mansfield Fire Station Miscellaneous Letter from Richard A. Freedman to the Board of Selectmen with an attached document releasing security that had been held in the liquor license for JEPJ Inc. dba Tahana Restaurant Selectman Pasquale requested a copy of a letter the Board of Selectmen received from Karl Clemmey's attorney to the Board of Health, dated be noted in this evenings minutes. Clerk Mahana read the letter aloud. 2. Questions and Comments Mr. Devine, Mansfield resident, asked if the Selectmen received answers to questions he presented them with at last week's meeting. Chairman Madan gave Mr. Devine responses to his questions from the Town Treasurer. Next, Mr. Devine asked if all the Board members had read the Town Manager's existing contract, when the contract expires, if any terms and conditions are included in the contract concerning official notification on renewal or non - renewal, and whether or not voting either way at this time would be considered a breach of contract. Lastly, Mr. Devine stated that an elected official of the School Department cannot sit on any other elected or appointed Board with voting rights because it would be considered a violation of the Town Charter, Article 3. 3. Plaque Presentations During this portion of the meeting, Chairman Madan presented the following people with plaques and thanked them for their service to the Town of Mansfield. The first plaque was received by Douglas Ronald who served as a member of the Board of Selectman for three years and also served on the Cable Advisory Committee. The second person to receive a plaque was to Alice Armstrong who served as a member of the Housing Authority since 1973. Lastly, Charles Antonuccio received a plaque for his service on the Municipal Building Committee from 1978 -1993. 4. Town Manager Report A. Centralized Dispatch Report Mr. Williams referenced a memorandum dated April 11, 1996 from Police Chief Arthur O'Neill stating that he has little or no knowledge of the old plan for the centralized dispatch system and that the project had been abandoned. Mr. Williams also stated that the critical report will be from Fire Chief and will be submitted once he returns from his vacation. Clerk Mahana stated that he spoke with the Light Department Manager, John Larch, who stated that he recalled being asked to participate in dispatch system but did not want to because he did not want to spend $110,000 to be a part of system. Next, Chairman Madan questioned the location for installation of the box alarm system. B. Joint Board Water Discussion Mr. Williams stated a joint Board water discussion has been scheduled for May 1. Boards participating will be Conservation, Planning and Board of Health. The firm of Tata & Howard will also be present, as will all appropriate Town staff. The Board of Selectmen will receive a copy of the draft report from Tata & Howard, as will the other participating committees, prior to the discussion. C. IDC committee Update Next, IVh. Williams stated that an IDC Committee update has been scheduled with the Board of Selectmen for April 24. 5. Old Business A. Out -Going Correspondence Selectman Pasquale stated that he would like to address the question he brought up at the end of last week's meeting relative to a letter being sent to the District Attorney and requested a follow up letter be sent stating that the letter dated March 27 was from individual member of Board of Selectmen and was not sent as a result of a meeting discussion. MOTION: To send a letter to the District stating that the letter dated March 27 was from an individual member of Board of Selectmen and was not sent as a result of a meeting discussion. (Pasquale- Madan) (2 -2 -1) Mahana abstained. Selectmen Pasquale and Robinson in favor and Chairman Madan and Selectman Colella opposed. Clerk Mahana abstained. FAILS. Clerk Mahana stated that he would continue to use Town stationary but will put a note on the bottom of all of his correspondence stating that the letter is from him as an individual only. Clerk Mahana also stated that he expressed to the Attorney General that the letter he sent dated March 27 was from him only and not the entire Board of Selectmen. Chairman Madan stated that he feels a policy should be established where a vote of the Board is required before stationary is used. MOTION: Any correspondence going out on Town Stationery originating by the Board of Selectmen should be as a result of the direction of Board or vote of the Board or from the Chairman or should be signed "member Mansfield Board of Selectmen ". (Pasquale- Robinson) (3 -2) Clerk Mahana and Selectmen Colella opposed. PASSES. B. Mill Street Construction - Alternate Routes Selectman Robinson asked the Town Manager if he had received any reply from the School Department or Bus company concerning the School bus routes relative to reconstruction work being done on Mill Sheet next week. MOTION: To postpone construction on Mill Sheet so that we can have arrangements made for busses on the lower end of Mill Sheet, until this can be coordinated with the School Department, Police Department, and Bus Company. (Robinson- Pasquale) All in favor. PASSES. Prior to voting on the above motion, Selectman Pasquale asked if the delay would have any impact on the contract. Selectman Pasquale also suggested that Selectman Robinson work with the School Business Manager, Bob Gurek, on the situation. A consensus of the Board of Selectmen was in favor of Selectman Pasquale's request. C. White Property Status Selectman Colella inquired about the status of the White property and what actions will be taken next. D. Impact Legislation Clerk Mahana stated that he received a phone call from Steve Calicut yesterday and stated that he is still researching his request regarding legislation for impact funds. Clerk Mahana stated that once he receives information regarding the impact funds he would pass it on to the Selectmen and to Representative Hyland. E. Plymouth Street Sewer Main Clerk Mahana asked which account covered the cost of the Plymouth Sheet sewer main. F. Meeting Schedule with the MBTA Clerk Mahana asked if any meetings had been scheduled with Geoffi-ey Slater of the MBTA. G. Use of Chapter 90 Funds Clerk Mahana asked if the Town had received $845,590 in Chapter 90 funds, as it was supposed to. H. Status of Leak Detection Program Clerk Mahana inquired about the status of the leak detection program. I. West Mansfield Fire Station Bids Clerk Mahana stated that he called the Attorney General's Office, as a citizen, and asked which direction should betaken relative to the West Mansfield Fore Station bids and was told to contact Town Counsel and, therefore, did. Clerk Mahana referenced the letter received from Town Counsel dated April 10, 1996, and asked the Selectmen if the issue should be sent to the Attorney General for further review or if should be dropped. Clerk Mahana stated that feels the Selectmen should go ahead with Town Counsel's recommendation and that he feels it serves no purpose to pursue the issue. A consensus of the Board of Selectmen was in favor of not pursuing the issue further. J. 194 -196 Rumford Avenue Water Bill Dispute Chairman Madan stated that the owner of 194 -196 Rumford Avenue who requested a water bill abatement called him and stated that she was very disappointed that she was not invited to attend last week's meeting when her request was discussed. Chairman Madan told Mrs. Nelson, the owner, that he would talk to the Selectmen about her call this evening. MOTION: To allow the individual the right to appear before the Board and argue her case. (Mahana - Robinson) All in favor. PASSES 6. New Business A. Fascop Bill Status Selectman Robinson inquired about the status of the Fascop bill. B. East Mansfield Common Selectman Robinson stated that he would like to continue taking care of the E. Mansfield common but that he will not be able to because of increased work demands and asked if anyone would like to help him. C. Meetings with Neighboring Boards of Selectmen Selectman Pasquale asked the Board if they would be interested in renewing meetings with neighboring Boards of Selectmen. MOTION: To renew meetings with neighboring Boards of Selectmen (Colella- Robinson) All in favor. PASSES. Selectman Robinson suggested another community may like to host the next meeting because the Mansfield Selectmen hosted the last meeting. D. Seminar on Open Meeting & Procurement Laws Selectman Pasquale asked the Town Manager to coordinate with Town Counsel a seminar for Committee Chairman and Department Heads on open meeting laws and procurement laws. Ivh•. Williams responded that he is in the process of doing that already. E. Plymouth Street Ball Park Bids Chairman Madan inquired about the status of bids for the ball park at the Plymouth Street Recreation Facility. F. Route 106 Paving Chairman Madan inquired about repaving Route 106 with State funds and asked if any "strings" were attached to using the funds. G. Staff Cross - Training Clerk Mahana asked if any procedure has been set up or is in the process of being set up for cross- training employees. H. Foxboro Selectman - Gerry Rodman Selectman Pasquale stated that Foxboro Selectman Gerry Rodman is very ill and asked that the Selectmen send him a card. Clerk Mahana suggested the Selectmen send him flowers. I. Cable Advisory Committee Chairman Madan noted that the Selectmen will need a representative on the Cable Advisory Committee. Clerk Mahana stated that he would like to be on the Committee but not if it meets once a week. Selectman Colella nominated Clerk Mahana to serve on the Committee. Selectman Pasquale nominated a former member of the Board Selectman, Doug Ronald, to serve on the Committee. Clerk Mahana received three votes, one each from Selectmen Colella, Madan, and Mahana, and was appointed the Selectmen's representative. 7. Adjournment - 8:42 PM lerk's ignature Date of Approval