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HomeMy WebLinkAboutBOS MINUTES 6-18-1986BOARD OF SELECTMEN MINUTES OF MEETING Ip, JUNE 18, 1986 PRESENT: Chairman McNair; Selectmen D'Onofrio, Mahana, Harri Manager; Selectman Dunn arrived at 7:44 P.M. JUL - 7 1986 1. The meeting was called to order at 7:30 P.M. and the Flag saluted. 2. Minutes of June 4, 1986 * MOTION: To approve the Minutes of June 4, 1986. D'Onofrio /Harrington VOTED: 4 -0 3. Warrants #54 and #1 * MOTION: To approve Warrant #54 in the amount of $990,004.03, dated June 18, 1986, broken down as follows: General Fund - $179,833.99 Revenue Sharing - 1,317.38 Special Revenue - 17,126.40 Sewer Enterprise - 13,093.50 Water Enterprise - 83,829.36 Electric Enterprise - 694,803.40 Mahana /Harrington VOTED: 4 -0 * MOTION: To approve Warrant #1 in the amount of $144,512.90, dated July 2, 1986, broken dorm as follows: General & Revenue - $144,512.90 Mahana /D'Onofrio VOTED: 4 -0 * MOTION: To approve a School Payroll Special Warrant in the amount of $4,526.75, for Anthony Modica. Mahana /D'Onofrio VOTED: 4 -0 4. Licenses & Permits a) Application for a One -day Liquor License for the Citizen Scholarship Foundation pig roast at Canoe River Campgrounds, June 22, 1986, 1:00 - 6:00 P.M. * MOTION: To approve the application and to waive the fee. [4ahana /D'Onofrio VOTED: 4 -0 b) New England Telephone Petition #86 -11 for one pole relocation on Frank- lin Street; existing pole blocking entrance to new roadway "Potash Road ". BOARD OF SELECTMEN MINUTES OF MEETING JUNE 18, 1986 PAGE 2 MOTION: To approve New England Telephone Petition #86 -11. Mahana /D'Onofrio VOTED: 4 -0 c) Application for Class II Used Car Dealer License by Harvey Gack, d /b /a PATNA, 10 Erick Road, Unit #41. Address to be used as office only; vehicles to be picked up at various locations for wholesale at auctions only. - Selectman Mahana questioned this as a non - conforming use in a rental location, and suggested requiring a statement from the rental agent or owner of the premises. - Application was tabled until July 2nd meeting. d) Resolution for establishment of a deferred compensation plan for the Town Manager to provide "reasonable retirement security ", to be admin- istered by the ICMA Retirement Corp. * MOTION: To approve the Resolution and ask that the Clerk execute it on behalf of the Board, subject to Town Counsel review. D'Onofrio /Harrington VOTED: 5 -0 e) The Town Manager presented the Town of Norton Wastewater Treatment Plant Agreement which, he said, was exactly like that for Foxboro except that the Capital Investment amount and the gallons per day figure were dif- ferent. He also said the contact in Norton will be with the Board of Water and Sewer Commissioners instead of Selectmen. Norton has a dead- line of June 30th for the grant money for Knollwood, so are anxious to have Mansfield's approval tonight. * MOTION: To approve the Agreement with the Town of Norton. D'Onofrio /Mahana The Town Manager said Norton is being asked to buy a portable sampler to test connections. Discussion followed covering infiltration from both Foxboro and Norton and costs connected therewith; it was felt there is possibly need for a flow meter. The Board was reminded that the Town has the right to put in temporary monitoring systems at any time. Friendly AMMENDMENT: Subject to review of Town Counsel. Dunn /D'Onofrio VOTED: 5 -0 Selectman Mahana then requested that the Board not receive this type of document at the last minute any more; the Board should receive it with time to study it in advance. BOARD OF SELECTMEN MINUTES OF MEETING JUNE 18, 1986 PAGE 3 f) The following Transfer Requests were approved, as indicated: - #51 - Highway Dept., Diesel Fuel Taxes, $561.21 Harrington /Mahana - The Town Manager explained that evidently this tax has not been paid for several years. Selectman D'Onofrio pointed - #62 - out that past years' expenses should not be paid out of this year's budget, so it should only be approved for this year's amount. The decision was to hold this request. D'Onofrio opposed - #52 - Plumbing & Gas Inspectior Fees, $851.88 Mahana /D'Onofrio VOTED: 5 -0 - #53 - Electrical Inspector Fees, $3,019.25 Dunn /Mahana VOTED: 5 -0 - #55 - Water Dept. Expense, $1,630.11 Mahana /Dunn VOTED: 4 -1 - #66 - Town Manager Expense, $1,717.15 D'Onofrio opposed - #56 - Personnel, Contract Negotiations, $9,083.00 Mahana /D'Onofrio VOTED: 5 -0 - #57 - Patriotic Holiday Acct., $507.74 rington opposed Selectman - The Board wanted an explanation for this expense; it was in the put on hold. also could the Town - #58 - Planning Board Expense, $308.62 Harrington /Dunn VOTED: 5 -0 - #61 - Parks Expense, $663.58 - There was discussion; work required due to damage by hurri- cane. Selectman D'Onofrio asked if the Mansfield Electric Department couldn't have done the work. The Town Manager was asked to notify Paul Split that no additional funds are to be expended without prior approval. Harrington /Mahana VOTED: 4 -1 D'Onofrio opposed - #62 - Civil Defense Expense, $2,937.16 Dunn /Harrington VOTED: 4 -1 D'Onofrio opposed - #63 - Building Dept. Supplies /Printing, $97.00 Harrington /Dunn VOTED: 5 -0 - #64 - Town Counsel Expense, $2,125.00 Mahana /D'Onofrio VOTED: 5 -0 - #65 - Town Hall Office Expense, $3,119.15 Mahana /Harrington VOTED: 5 -0 - #66 - Town Manager Expense, $1,717.15 Mahana /Dunn VOTED: 3 -2 D'Onofrio & Har- rington opposed Selectman Harrington asked the Town Manager to have the balance left in the Reserve Fund for the July 2nd meeting; and also could the Town BOARD OF SELECTMEN MINUTES OF MEETING JUNE 18, 1986 PAGE 4 Accountant tabulate the profit generated from Inspector fees for the year. 5. Correspondence a) Copy of Bristol County Advisory Board Meeting notes, budget, etc. b) Letter to Board from James McDonough, 1330 Ocean Street, Marshfield re: List of people interested in Mass. Housing Partnership Homeownership Opportunity Program. c) Memorandum from Mansfield Library Director re: Mansfield Public Library Archive Materials. d) Letter from Supt. of Schools re: Town Meeting Article to raise the limit of the public bidding law from $2,000 to $4,000, as a cost effective measure. e) Memorandum from School Business Manager re: High School Roof Project approval. f) Memorandum from Planning Director re: Plaster Plan Advisory Council organization. g) Letter from DEQE re: FY -87 EPA and State Priority Lists. h) Invitation from SRPEDD to 1986 Annual Meeting June 25th in Assonet. i) Notice of Conservation Commission Public Hearing re: Philip J. Beatty proposal for construction of concrete drain discharging at wetland area edge, Shiloh Drive, June 23rd. j) Memorandum to Board from Town Manager re: Appointment of DPW Director, John Rhind and DPW Office Manager, Diane MacQueen. k) Memorandum from Town Manager re: DPW Garage Rehabilitation. 1) Senator Edward M. Kennedy "Report to Massachusetts ", June 1986. m) Copy of Board of Appeals Statement of Facts re: Tighe Trucking /Building Inspector decision. n) Letter from Great Woods, Inc. with copy of Agreement for Medical Cover- age from Sturdy Hospital for Great Woods Center for Performing Arts. o) Letter to the Town Manager from Sheriff David R. Nelson re: Inmate Work Release Program. p) Mass. Dept. of Revenue Informational Guideline Releases re: Filling Vacancies on Boards of Selectmen; Stabilization Fund; Removal of County Treasurers. BOARD OF SELECTMEN MINUTES OF MEETING JUNE 18, 1986 PAGE 5 q) Memorandum from Division of Capital Planning & Operations re: Municipal Detention Center Suicide Prevention Retrofit Program. r) Memorandum from Asst. Secretary, Executive Office of Communities & Devel- opment re: Locally Imposed Residential Building Moratoria. s) Letter from MIIA re: Reinstatement of Mansfield as a Workers' Compensa- tion member on a six -month probationary basis. t) Request for Proposals by GATRA for Mansfield Commuter Rail Coffee Shop/ Waiting Room Area. Vanasse /Han en /Roadway Management Program David Bohn, of Vanasse /Hangen, gave each Board member a copy of the Road- way Management Program, then reviewed various aspects of it. He said they first identified present road conditions and evaluated roadways; then ident- ified treatment to roadways; and - lastly prioritized phases. He pointed out that Mansfield has approximately 93 miles of roadways and maintenance has been lacking. They conducted an accident analysis and found 14 roadways had more than five accidents per year; there is a need for sidewalks in school areas. He said they have developed a computer process for "treat- ment selection "; the Town needs to develop preventive maintenance programs, and advised that it is important to coordinate programs with utility com- panies. A "catch -up" program would need 1 -2 million dollars; Chapter 90 money is available. He suggested that the Town consider tougher subdivi- sion standards. Selectman Dunn asked which were the worst roads; - Cottage & East Streets. Selectman D'Onofrio asked "How does a town fund a project of this magni- tude?" Tax rate or another fund were mentioned. Jaycees /David Mochi David Mochi, President of the Jaycees, was present to ask permission to use the Spaulding School again this year for their Annual Hounted House; they would need it from the last week in August until approximately November 14th. Some discussion followed concerning the Tom Meeting vote to sell the Spaulding School; Selectman D'Onofrio said he would like to support holding off sale of the school until after the Jaycees Haunted House. MOTION: That the Town Manager put into motion the mechanism to sell the Spaulding School at public auction after November 14, 1986. Mahana Further discussion concluded that it was not necessary to hold off the mechanism to sell the school, just simply not have sale BOARD OF SELECTMEN MINUTES OF MEETING JUNE 18, 1986 PAGE 6 closing until after that date. Selectman Mahana withdrew his motion. * MOTION: That we give permission to the Mansfield Jaycees for the use of the Spaulding School from the last week in August to November 14th. Mahana /D'Onofrio VOTED: 5 -0 * MOTION: That the Board of Selectmen direct the Town Manager to begin the process of sale of the Spaulding School, with the point of clo- sure not to be held prior to November 14, 1986. Harrington /Dunn VOTED: 5 -0 8. Stuart Sweet /Conservation Commission Stu Sweet wanted to discuss the Norton Conservation Commission's request for the Mansfield Board of Selectmen's support of joint ownership of the land under the reservoir. Norton is proceeding with negotiations to pur- chase the land under the reservoir from the Wading River Group, and have an article on their Town Meeting Warrant to further restoration of the reservoir. There is approximately 25 to 30 acres of land under the lake, which is in Mansfield. Chairman McNair felt it was worth looking into, but suggested asking the Norton Commissioners to meet with the Mansfield Board to discuss it. Stu Sweet will contact David Opatka for such a meet- ing July 2nd. 9. Old Business a) The Town Manager had given each Board member a copy of the suggested job description for the Public Safety Dispatcher. Selectman Harrington questioned the phraseology concerning "knowing the town ", pointing out the possibility of a legal problem, which further brought out discussion of a "frivolous suit ", whereupon Selectman Mahana moved: * MOTION: That the Town pursue any frivolous suit with restitution for all funds expended in relation thereto. Mahana /D'Onofrio VOTED: 5 -0 Selectman D'Onofrio asked for one wording change, then spoke to giving qualified Mansfield residents first consideration. * MOTION: To approve the Public Safety Dispatcher job description, with the wording change and subject to Town Counsel review. D'Onofrio /Dunn VOTED: 5 -0 BOARD OF SELECTMEN MINUTES OF MEETING JUNE 18, 1986 PAGE 7 b) Selectman Dunn proposed a Water Protection Review Committee, with the following purpose: To identify areas within water protection districts which are sensitive to the impact of growth due to the scope and schedule of development in the areas. Recommendations would be proposed to the Board of Selectmen for methods to implement abatement of negative impact of future growth. His suggestion for composition of the committee was: 1 Selectman, 1 Planning Board member; 1 Conservation Commission member; 2 citizens at large, one a developer. He feels Paul Folkman would be an excellent choice for the developer. * MOTION: To approve Selectman Dunn's proposed Water Protection Review Committee and nominate John Dunn as Chairman of the committee. Harrington /D'Onofrio VOTED: 5 -0 * MOTION: That John Dunn be delegated to seek out those appointments he might feel would best serve the Board and the Town. D'Onofrio /Harrington VOTED: 5 -0 c) Selectman Harrington suggested an evening some night other than the scheduled Board of Selectmen meeting nights for the joint Board and Committee meetings. No decision was reached. d) Selectman Harrington asked about the salt issue which Town Counsel has not acted on to date. Selectman D'Onofrio suggested having Selectman Harrington contact Town Counsel himself. * MOTION: That Larry Harrington represent the Board and request clari- fication on the salt issue. D'Onofrio /Dunn VOTED: 5 -0 e) Selectman Harrington said he had worked with the Town Accountant in re- viewing the audit proposals received, and proceeded to report briefly on their decision to retain Peak, Marwick, Mitchell & Co., after the Town Accountant talked them into lowering their fee $5,000 to $20,000; this is for the fiscal year 1986 audit * MOTION: To approve Peak, Marwick, Mitchell & Co. as the Town auditor for fiscal year 1986. Harrington /D'Onofrio VOTED: 5 -0 f) Chairman McNair reminded the Board members that the Town Accountant evaluation should be in by July 2nd. BOARD OF SELECTMEN MINUTES OF MEETING JUNE 18, 1986 PAGE 8 g) Chairman McNair asked for the Board's wishes regarding the Town Manager's salary effective July 1st. * MOTION: To approve the salary increase in accordance with the contract. D'Onofrio /Harrington VOTED: 5 -0 10. New Business a) The Town Manager reported that both CC &F and Nissan feel there is a need for traffic regulations at Forbes Blvd. & Plymouth Street. * MOTION: To request that Forbes Blvd. have STOP signs, with Plymouth Street a through street. D'Onofrio /Harrington VOTED: 5 -0 b) Selectman Dunn stated that Mansfield has been through a tremendous hap- pening this past week with the opening of the Great Woods Performing Arts Center, and he wanted to commend the public safety staff and many others for the hard work and hours put in. c) Chairman McNair received a request for the Board to send a letter of con- gratulations to Mrs. Grace Jackson, presently a resident at Country Haven Nursing Home in Norton, on the occasion of her 100th birthday. There is to be a party /Open House for her on Saturday, June 21st. Her husband at one time was an Inspector for the Town of Mansfield. The Board's secre- tary was asked to compose a letter which the Chairman will sign. 11. Adjournment * MOTION: To adjourn (at 11:15 P.M.). Mahana /D'Onofrio VOTED: 5 -0 MINUTES APPROVED: BOARD OF SELECTMEN 1 MINUTES OF MEETING JUNE 18, 1986 PAGE 9 For the record, Warrant #53, dated June 11, 1986, totaling $2,460,315.22, was signed on that date, broken down as follows: General Fund - $2,001.720,82. School Lunch - 5,831.11 Special Revenue - 28,664.08 Sewer Enterprise - 6,010.28 Water Enterprise - 52,292.42 Electric Enterprise - 365,796.51 This was a week when there was no Board of Selectmen meeting. One juror was picked for Fall River District Court for July 7, 1986: - John W. Elliott, Jr., 39 Pine Street