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Home My WebLink AboutBOS MINUTES 2-27-1985j D E-1 fit_ 11\JL (I � - BOARD OF SELECTMEN MAR 7 1985 MINUTES OF MEETING FEBRUARY 27, 1985 PRESENT: Chairman Wills; Selectmen D'Onofrio, McNair, Levine; Town Manager 1. The meeting was convened at 7:15 P.M. The Chairman polled the Board to go into Executive Session for the purpose of discussing collective bargain- ing and /or litigation - 4 -0. Executive Session Minutes typed separately 2. The meeting came out of Executive Session at 8:43 P.M. and the Flag was saluted. Selectman Levine I(eft the meeting at this point for a short interval. 3. Warrant #36 * MOTION: To approve Warrant #36 in the amount of $254,836.52, dated Febru- ary 27, 1985, broken down as follows: General Fund - $113,383.13 Special Revenue - 11725.00 Motor Pool - 555.99 Sewer Enterprise - 2,359.67 Water Enterprise - 5,982.97 Electric Enterprise - 130,829.76 McNair /D'Onofrio VOTED: 3 -0 4. Licenses and Permits * a) MOTION: To extend Joe Zeneski's term as SRPEDD representative from April 1, 1985 to June 1, 1985. McNair /D'Onofrio VOTED: 3 -0 * b) MOTION: To approve a License to operate motor vehicles for the carriage of passengers for hire over public ways in the Town, for Camper Tours, Inc. 65 Oxbow Drive, Wrentham. D'Onofrio /McNair VOTED: 3 -0 c) Application for Constable by Bernard S. O'Malley, 46 Park Street, Mans- field. The Chairman recommended holding this until the first of next year, rather than adding constables during the year. * MOTION: To approve the application for Constable by Bernard S. O'Malley. D'Onofrio /McNair VOTED: 3 -0 BOARD OF SELECTMEN MINUTES OF MEETING ( FEBRUARY 27, 1985 PAGE 2 d) 3 Sewer Connection Applications by Michael A. Trowbridge for Lots 1, 2 and 3, North Main & Dane Streets. Some discussion followed concern- ing whether this was a subdivision, name of execavator. * MOTION: To table, with apology, until the application is in proper order. D'Onofrio /Levine VOTED: 4 -0 5. The Chairman brought up the need for a decision on an Acting Town Manager, saying whoever is appointed will need several weeks with the current one prior to his leaving. There having been no names submitted, other than one out -of- towner, whom the Board felt would have difficulty because of no knowledge of town- matters, the Chairman said he had spoken to the Town Treasurer, Joan Cutillo, and he recommends that she be appointed, with an increase in pay of $200 per week gross. Selectman D'Onofrio felt there should be adequate resources to help her carry the burden; i.e., necessary clerical support work. He said she will have the Town Meeting, negotia- tions with labor unions. * MOTION: To appoint Joan Cutillo as Acting Town Manager, effective 5:00 P.M., March 29th. Levine /D'Onofrio VOTED: 4 -0 * MOTION: Additional salary for Joan Cutillo as Acting Town Manager is to be pro -rated for the number of weeks in the position based on the rate of the first step of the Town Manager salary. Levine /D'Onofrio VOTED: 4 -0 It was then stated that this appointment is made with the under- standing that the Acting Town Manager may come back to the Board for additional support if needed. The committee (of two) for working on selection of the new Town Manager was then asked for an up- dating. Selectman Levine said they had selected March 22nd as the cut -off date for receiving applications, which allows approxi- mately 3 weeks after publication of the Beacon. They then suggest another 3 weeks for receipt of the additional material, which is sent to each appli- cant after receipt of the initial resume. This indicates April 12th as the date to start reviewing and eliminating, choosing. She advised that she and Selectman D'Onofrio are presently working on a comprehensive matrix to aid in selection of suitable candidates. 6. Foxboro Sewer Connection Negotiations The Town Manager told the Board he had had discussions with both Andrew Gala and Paul Lanza covering the Board's decision February 13th. He said BOARD OF SELECTMEN MINUTES OF MEETING FEBRUARY 27, 1985 PAGE 3 the major issue is, when is Mansfield going to be paid the capital cost. Selectman D'Onofrio suggested that if the original position is not accept- able, then there is no reason for meeting with them next week, as the Town Manager had advised was set up. MOTION: The Board's position is that it will look for its capital reim- bursement from the Town of Foxborough on or before sixty days of their receipt of notification for approval of the design grant. D'Onofrio /McNair Discussion followed as to how long it could be before the grant might be received, a year or more; it was suggested that Mansfield contact DEQE for this information. The Chairman feels the lang- uage "sixty days" does not compel Foxborough to go ahead. MOTION: To table the Motion. D'Onofrio /no second Original Motion not voted, and the Board will meet with the Foxboro Board next week. BUDGET WORKSHOP a) Council on Aging - Director Gale Farrugia and Chairman Bob Marshall were present to review their budget. Bob Marshall told the Board they have increased the amount for Meetings, Dues & Travel so that their Di- rector may attend meetings which are pertinent and important to opera- tion of the Council, They advised that even though they do acquire a Mini -bus from GATRA, they hope to keep the present bus, and it must be maintained and repaired, at least until the Mini -bus is delivered. They hope to receive notification about when, or if, the Mini -bus is coming within the next few weeks. The increase in the COA Special Programs is because they will not receive the same amount from a grant for the Com- panionship Outreach service this year, and she feels it i.s a very valu- able service. The Chairman thanked them both for their valuable service to the town, along with the volunteers. b) Community Development - Building Inspector, Bert Cook, Planning Director, Joe Mannarino and Tony Fiore, Chairman of the Planning Board, Karl Drown, Health Agent, and Ed Tartufo, Chairman of the Board of Health were all present to discuss their budget requests. The predominant need from all three departments was for additional clerical /secretarial as- sistance. They said it is important to have appropriate, resources to_ respond to the magnitude of development and growth in the town: The Planning Director again expressed his feeling that it is important to have an updated Master Plan to guide development, not react to it. He said he has applied for a grant for the Master Plan and has an article BOARD OF SELECTMEN MINUTES OF MEETING FEBRUARY 27, 1985 PAGE 4 on the Town Meeting Warrant. He also said SRPEDD has reviewed the Master Plan and he would like the Board of Selectmen.and Planning Board to meet with SRPEDD for a presentation. There was some discussion over handling of the "Right -to- Know ", the Town Manager advising the Board that the Health Agent does not want to handle it; that thought was revised to certainly not without a full - time secretary. The Town Manager said he has learned this week that the Right -to -Know requirements are not as entailed and time consuming as first thought. According to the law, there are only two town offi- cials who are qualified to be the Right -to -Know officer - the Health Agent and the Fire Chief; the Town is not allowed to hire an independ- dent consultant. c) Insurance and Benefits and Debt and Interest - The Town Manager reviewed these categories briefly, explaining changes of a couple line item totals. The discussion was ended with the comment, from the Town Man- ager, that he hopes the Finance Committee is as diligent in reviewing the School Committee budget as it has been the municipal budget. 8. Selectmen Business a) Selectman McNair mentioned a letter he had received from Margot Jelli- nek, which he presumed all members had received, which he said could be discussed next week. This was followed by a question from Select- man D'Onofrio concerning the Building Inspector contacting Town Counsel without going through the Board, which he thought was wrong, since mem- bers of the Board cannot. He was told department heads have always been able to do this. The Chairman ended the discussion by suggesting that the Town Manager is to get a recommended course of action, if the Town has made a mistake in interpretation, and then it can be corrected. b) Selectman D'Onofrio then brought up an,issue concerning mail that has come to the Town Hall for the Board of Selectmen, which he has not seen. He said he wants to know whose decision it was for him not to see it, and stated that it is not a good policy to allow for filtering of infor- mation. The Chairman said the Town Manager had conferred with him about the letter in question and that he had agreed it should be turned over to the Police Chief for checking first, then it would be shown to Board members; the Chairman said he has not seen the letter yet. Selectman D'Onofrio stated emphatically he does not like his mail being filtered. The Town Manager said he understands what he is saying. c) Selectman McNair brought up the DPW Director's Memo advising the appoint- ment of Edward Kingsley as Construction Inspector, and questioning the new title, claiming it is a policy change, there is no such job descrip- tion. The Town Manager only said this was done because there were ob- jections to the former title, Construction Engineer. BOARD OF SELECTMEN MINUTES OF MEETING ( FEBRUARY 27, 1985 PAGE 5 Adjournment MOTION: To adjourn, at 11:27 P.M. McNair /D'Onofrio VOTED: 4 -0 MINUTES APPROVED: Date signed