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HomeMy WebLinkAboutmin finance comm. 09/09/04 Presiding: Andres Gazzolo CEIV r'l r"f>V(', F ICE Ot~ DEC 15 P¡"Î 7: I ì I'i /\1\,,: F ¡ [LD ~1f:\SSÞ.CHUSETTS Town of Mansfield Finance Committee September 9,2004 Present: Frank DelVecchio, Jack Goldberg, Charlene Lavin, Michael Sams, Jesse Aptowitz, Chainnan Gazzolo called the meeting to order at 7:20 p.m. Mike Sams distributed copies of certain union contracts. Chainnan Gazzolo indicated we would return to this topic later in the meeting. Andy suggested that we develop our agenda for the FinCom presentation before the board of Selectmen on September 22, 2004. The 1 st topic to be presented would be our proposal to fonn an audit committee. An outline would be presented to the Selectmen that indicates why such a committee is appropriate and our recommendation for personnel to serve. FinCom recommendation was that each of the following Boards/Committees would choose 1 person to serve. In addition, 2 alternates would be identified to accommodate potential conflicts of interest/independence matters. The identified boards/committees were: Fincom, Selectmen, School Committee, Planning Committee and Municipal Building Committee. The alternates would be the Town Moderator and a member from the Board of Assessors. Jack will finalize the written proposal as soon as possible. If the Selectmen act favorable on this recommendation then Town Counsel will need to be contacted to detennine the proper method to establish this new Committee. The Fincom will follow up until the committee is fonned and operational. The 2nd item relates to contracts. Fincom believes that the Selectmen and Fincom should have the right to provide an acceptable range of salary and benefit changes before they are agreed to contractually. This provides a mechanism to detennine that obligations agreed to can be fulfilled by projected revenues. Next, all contracts executed since the previous Town meeting should be summarized and reported to the attendees at the next Town Meeting. Finally, the effected departments to all newly executed contracts should provide a summary and quantify the effects of such contracts to the Selectmen and Fincom within 60 days of their execution. On a motion duly made and seconded, it was: VOTED: to accept the recommendations set forth in the immediately preceding paragraph and present them to the Selectmen (6-0) Next, we discussed a unifonn fonnat that should be adopted to summarize the financial aspects of our labor contracts. The fonnat that came from our discussion looks like the following and includes applying these criteria to a new and a long-tenn employee as a means to give effect for those with advanced steps: Contract covering New Long-tenn Base Salary Overtime: Scheduled Unscheduled Retirement pay Steps Lanes Longevity Other $ $ Total Nonfinancial considerations The discussion made it clear that more infonnation would be needed to complete this analysis. Also, that Andy would contact John D and detennine ifPincom had copies of all contracts in force. Pincom members and contract assignments were as follows: Jess Supervisory Prank Public Safety Mike Schools Charlene DPW Jim Light Dept. On a motion duly made and seconded, it was: VOTED: to accept the minutes of the meetings of May 18,2004, June 3, 2004 and June 30, 2004 (6-0) On a motion duly made and seconded, it was: VOTED: to adjourn the meeting at 9:00 p.m.