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Home My WebLink AboutFINCOMminutes11012012 Town of Mansfield Finance Committee Minutes of November 1, 2012 . : 1 J f r, I0I Fes ':'� 9 Present: James Bazinet, Yogen Chemburkar, Liz Christo, Scott Feely, Michael 0 Bri&, SAvq0,,Schoonveld, and Chairman Walter Wilk. iR /'� ;a" • I I Others: William Ross,Town Manager,John Stanbrook, Town Accountant and Ralph Penneq/P1T nning Board Call to Order: Chairman Wilk called the meeting to order at 7:28 p.m. Review Minutes Chairman Wilk asked if there were any suggested changes to the minutes, and there were none. Minutes of September 6, 2012: Motion: To approve the minutes of September 6, 2012 (Schoonveld/O'Brien) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Er ergency ransfer Boiler failure"Town Hall The Town Hall boiler has failed. There is currently no heat in most of the Town Hall. This failure was unforeseen. This transfer (if approved) will allow the DPW Director to purchase a new boiler so that there will be heat in the Town Hall during the winter. The Town will receive $2,650 in insurance reimbursements; the remainder that is needed is $45,850, requested from the Reserve Fund. The current balance of the Reserve Fund is $150,000. James Bazinet asked if there is a warranty and there is one but William Ross did not know that information. Service will fall under existing service contract, so no additional service costs. Steve Schoonveld raised a concern that we may spend all of the Reserve Fund. The Reserve Fund is typically used to fund overages in snow removal. Motion: Move to transfer $45,850 from the Reserve Fund to the Public Buildings Capital Outlay Building Improvements account. (Feely/Wilk) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Vote on warrant articles that apply to the Finance Committee Article 1: To see if the Town will vote to authorize the Mansfield School Committee to enter into a Pupil Transportation contract for a period in excess of three years, for a total contract not to exceed five years; or take any other action related thereto. Procedural issue, we did not vote on this article. This contract was entered into last summer. Article 2: To see if the Town will vote to rescind the unissued balance, in the sum of Four Hundred Fifty Thousand dollars ($450,000.00), of the School Planning-related borrowing authorization voted pursuant to Page I 1 Article 26 of the May 23, 2006 Annual Town Meeting; or take any other action related thereto. Motion:To support Article 2 (Christo/O'Brien) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 3: To see if the Town will vote to rescind the unissued balance in the Eight Million Dollars ($8,000,000.00) borrowing authorization voted pursuant to Article 4 of the May 4, 2010 Annual Town Meeting for the Mansfield Municipal Electric Department East Mansfield Substation; or take any other action related thereto. Motion: To support Article 3 (Bazinet/Feely) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 4: To see if the Town will vote to accept M.G.L. Section 8A of Chapter 108 of the Acts of 201 (also known as M.G.L. Chapter 59A Section 5N or the" VALOR Act") which allows the Board of Selectmen to establish a program to allow veterans to volunteer for up to 125 hours in exchange for up to a $1,000.00 reduction in their real property tax bill; and to raise and appropriate, transfer from available funds, or borrow pursuant to any applicable statute the sum of Three Thousand Seven Hundred Fifty Dollars ($3,750.00) to add to the FY13 Allowance for Abatements and Exemptions (Overlay) account to provide for the "Veterans Tax Work-off Program"; or take any other action related thereto. Motion:To support Article 4 (Christo/Bazinet) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 5: To see if the Town will vote to raise and appropriate, transfer from available funds, or borrow pursuant to any applicable statute a sum of money and/or to further amend, increase, decrease, or otherwise adjust the appropriations voted at the April 24, 2012 Annual Town Meeting for several Municipal Town departments for Fiscal Year 2013; or take any other action related thereto. The detail is: New Appropriations to FY13 Budgets Fund Department Budget Line Item Amount General Insurance/Employee Employee Benefits $66,191.00 Benefits General Dispatchers Personal Services $50,000.00 General Veterans Other Expenses $25,000.00 Totals $141,191.00 Funding Sources: Raise and Appropriate from the FY13 Tax Levy and other General Revenues from the Town: $113,267.67 Page 12 Transfer from Insurance Reimbursements less than Twenty Thousand Dollars Revolving Fund: $27,153.17 Transfer from Campbell St. Land Acquisition Capital Projects Fund: $770.16 Totals: $141,191.00 Motion:To support Article 5 (Feely/Chemburkar) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 6: To see if the Town will vote to raise and appropriate, transfer from available funds, or borrow pursuant to any applicable statute a sum of money to eliminate the deficits existing at the end of Fiscal Year 2012 as of June 30, 2012; or take any other action related thereto. The detail is: Fiscal Year 2012 Fund Deficits to Be Funded Now: Fund Type Department Fund Name Amount Agency Fire Fire Details $2,336.33 Capital Highway Chapter 90 $1,796.88 Projects Capital Wastewater Wastewater Pollution $259.08 Projects Control Facility Phase I Upgrade Capital Wastewater School Street Interceptor $19,500.00 Projects Capital Water Water Mains 09 $12,463.69 Projects Totals $36,355.98 Funding Sources: Transfer from Insurance Reimbursements less than Twenty Thousand Dollars Revolving Fund: $9,909.75 Transfer from Campbell St. Land Acquisition Capital Projects Fund: $665.05 Transfer from Wastewater Enterprise Fund Retained Earnings: $14,759.08 Transfer from Water Enterprise Fund Page 13 Retained Earnings: $11,022.10 Totals: $36,355.98 Motion:To support Article 6 (Christo/Feely) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 7: To see if the Town will vote to raise and appropriate, transfer from available funds, or borrow pursuant to any applicable statute a sum of money to be spent by the Town Manager to defray the expenses related to the nine-year inspection and revaluation of all properties in the Town as required by the Massachusetts Department of Revenue; or take any other action related thereto. The detail is: Funding Sources: Insurance Reimbursements less than Twenty Thousand Dollars Revolving Fund: $11,167.96 Campbell St. Land Acquisition Capital Projects Fund: $3,564.79 MUNIS Software Capital Projects Fund: $11,571.40 Gonsalves Property Capital Projects Fund: $50,000.00 Railroad Crossing 5/99 Capital Projects Fund: $70,000.00 Police Vehicles Capital Projects Fund: $1,596.75 Police Pistol Range Capital Projects Fund: $258.56 Police Exhaust Hood Capital Projects Fund: $6,671.36 School Building Needs Reserve Capital Projects Fund: $9.84 Robinson/Roland Green Roof Replacement Capital Projects Fund: $709.63 Jordan/Jackson Fire Panel Capital Projects Fund: $42.45 Qualters Middle School Handicapped Doors Capital Projects Fund: $577.55 Qualters Middle School Stairway Treads Capital Projects Fund: $563.00 Landfill Gas Cutoff Wall Capital Proiects Fund: $3,434.67 Totals: $160,167.96 Motion: To support Article 7 (O'Brien/Bazinet) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 8: To see if the Town will vote to raise and appropriate, transfer from available funds, or borrow pursuant to any applicable statute the sum of Eleven Thousand Dollars ($11,000.00)to be spent by the Town Manager for the purpose of organizing, codifying, bookbinding, and online posting of the Town Charter and all Town by-laws; or take any other action related thereto. Page 14 There will be a request for proposal for the codification.The initial fee is $11,000 and then the fee will decrease the following years. To be funded from the Insurance Reimbursements less than Twenty Thousand Dollars Revolving Fund. Motion: To support Article 8 (Bazinet/Feely) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 9: To see if the Town will vote to raise and appropriate, transfer from available funds, or borrow pursuant to any applicable statute the sum of Four Hundred Thousand Dollars ($400,000.00) to be expended by the Town Manager for the purpose of professional services for the permitting and design services associated with the proposed wastewater effluent recharge site on property located in Norton, MA as further described as Town of Norton Assessors Map 24 Lot 4; or take any other action related thereto. Motion: To support Article 9 (Feely/Bazinet) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 10: To see if the Town will vote to raise and appropriate, transfer from available funds, or borrow pursuant to any applicable statute a sum of money to pay for unpaid prior year's bills; or take any other action related thereto. The detail is: Previous Years' Unpaid Bills Department Vendor Amount MIS McAfee $1697.40 School United States Treasury $3,050.10 Highway Woodard & Curran $289.69 Highway EH Turf Supply, Inc. $165.00 Total General Fund $5,202.19 Wastewater Grainger $208.30 Total Wastewater Enterprise Fund $208.30 Water Hanna Instruments $140.11 Total Water Enterprise Fund 140.11 Total All Unpaid Bills $5,550.60 Funding Sources: Transfer from Insurance Reimbursements less than Twenty Thousand Dollars Revolving Fund: $5,202.19 Page 15 Transfer from Wastewater Enterprise Fund Retained Earnings: $208.30 Transfer from Water Enterprise Fund Retained Earnings: $140.11 Totals: $5,550.60 Motion:To support Article 10 (Christo/O'Brien) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 11: To see if the Town will vote to raise and appropriate, transfer from available funds, or borrow pursuant to any applicable statute a sum of money to be transferred to the Town's Capital Stabilization Fund; or take any other action related thereto. The detail is: The sum of One Million Five Hundred Thousand Dollars ($1,500,000.00) be hereby transferred from Free Cash in the Treasury of the Town to the Town's Capital Stabilization Fund. Motion: To support Article 11 (Schoonveld/O'Brien) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 12: To see if the Town will vote to raise and appropriate, borrow, or transfer from available funds a sum of money to the Stabilization Fund; or take any other action related thereto. The detail is: The sum of Five Hundred Thousand Dollars ($500,000.00) be hereby transferred from Free Cash in the Treasury of the Town to the Town's Stabilization Fund. Motion:To support Article 12 (Feely/Bazinet) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 13: To see if the Town will to transfer the sum of Eighty-Three Thousand Three Hundred Five Dollars and Fifty Cents ($83,305.50)to supplement the funding for the following ongoing non-excluded debt capital projects and to vote to reduce the unpaid debt principal remaining by One Thousand Dollars ($1,000.00) for each such unpaid debt, as set forth in M.G.L. Chapter 44 Section 20; or take any other action related thereto. Ongoing Non-Excluded Debt Capital Projects Fund Fund Name Article Vote Purpose Transfer Page 16 No. Amount 5088 DPW Annual Town Various Town $54,969.97 Roadway Meeting Roadway Improvements 5/26/11 Article Improvements #9A 5082 Robinson Annual Town Repair/Replace $26,335.53 School Meeting Windows at Windows 5/26/11 Article Robinson School #10 Totals $81,305.50 Motion:To support Article 13 (Feely/Christo) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 14: To see if the Town will to vote transfer the sum of Seventy-Seven Thousand Eight Dollars and Twelve Cents ($77,008.12) to supplement the funding for the following ongoing non-excluded debt capital projects and to reduce the FY13 allowable tax levy by the total amount of the following capital projects' unused balances; or take any other action related thereto. Ongoing Non-Excluded Debt Capital Projects Fund Fund Name Article Vote Purpose Transfer No. Amount 5088 DPW Annual Town Various Town $23,436.53 Roadway Meeting Roadway Improvements 5/26/11 Article Improvements #9A 5082 Robinson Annual Town Repair/Replace $53,571.59 School Meeting Windows at Windows 5/26/11 Article Robinson School #10 Totals $77,008.12 Motion:To support Article 14 (Feely/O'Brien) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 15 & 16 are withdrawn. Article 17: To see if the Town will vote to raise and appropriate,transfer from available funds, or borrow pursuant to any applicable statute the sum of Thirty Thousand Dollars ($30,000.00) to pay for replacement of the North Common flagpole; or take any other action related thereto. This will be funded from Free Cash. Page 17 Motion:To support Article 17 (Bazinet/Chemburkar) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 18:To see if the Town will vote to transfer a sum of money from Airport Enterprise Fund Retained Earnings to Airport Enterprise Fund Fund Balance for Capital Improvements; or take any other action related thereto. Motion:To support Article 18 (Christo/O'Brien) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 19:To see if the Town will vote to create a Mansfield Economic Development Corporation through a special Act of the Massachusetts General Court; or take any other action related thereto. Ralph Penney, Planning Board, spoke in support of this article. He also questioned Town Manager if the Town could gift the Hathaway and Patterson property to this corporation, which William Ross said the Town could do that and then the corporation could develop industry on the property. Motion: To support Article 19 (Schoonveld/Feely) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Article 20 is a zoning bylaw amendment regarding Older Building Reuse. William Ross told us that the Board of Selectmen does not vote on citizen's petitions. It is an apartment redevelopment project, not over 55. Only deals with the development of the Chocolate Factory. Ralph Penney, Planning Board, asked the Finance Committee to give an opinion regarding the financial impact this project would have on the Town at both the public hearing and Town Meeting. At this time, not enough information was provided regarding the financial impact of this zoning change. Steve Schoonveld would like to look at the best case and worst case scenarios with the development of this property. Good assessment is needed before the Finance Committee can vote on it. William Ross shared that in his experience this type of building is best repurposed as residential. The board feels we need more information regarding the impact on schools, fire, police and other services. Members of the Finance Committee will attend the public hearing at 7:30 on Wednesday. Motion:To abstain from voting on Article 20 until properly presented. (Schoonveld/Bazinet) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Page 18 Steve Schoonveld stated that he felt the vote that was taken at a prior meeting on this matter after a five minute worst case scenario presentation by a former Finance Committee member was inappropriate and he regrets casting a vote at that time. Review and Finalize Town Meeting Presentation The PowerPoint presentation was finalized. Liz Christo will format it and forward it to the Town Manager to be included in the Town Meeting presentation. We will ask that the presentation be put on our page on the Town website. Adjourn 9:33 Motion to Adjourn (Schoonveld/Feely) Roll call vote: Bazinet aye, Chemburkar aye, Christo aye, Feely aye, O'Brien aye, Schoonveld aye, Chairman Wilk aye. Clerk: " Date: Z lZI l/3 Page 19