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HomeMy WebLinkAboutSchool Comm 07/27/2026Approved 08-11-26 Mansfield School Committee Policy Subcommittee Meeting Minutes for July 27, 2026 Superintendent's Office, 2 Park Row, Mansfield, MA 02048 <1 A meeting of the School Committee Policy Subcommittee was called to order at 3:30 p.m. J SC Members Present: Lynn Cavicchi (chair), Jenifer Sellon j Others present: Amy Bright, Matt Violette Approval of Policy Minutes: Approved 2 — 0 • 06-17-2026 The following policies were reviewed with no changes recommended to the full committee: DFC School Space Leasing, Rental, And Service Charges DH Bonded Employees DI Financial Accounting DJA Purchasing Authority WE Procurement Requirements DFC School Space Leasing FB Facilities Planning FCB Retirement of Facilities KA School Community Relations Goals KDB Public's Right to Know KDD News Media Relations/News Releases LA Education Agency Relations Goal LB Relations with Other Schools and School Districts Policies DFC School Space Leasing and FB Facilities Planning are no longer in the MASC manual but were recommended to be maintained in the district policy manual. The following policies were reviewed with modifications and recommended to move forward to the full committee: DA Fiscal Management DB Annual Budget DBC Budget Deadlines DBG Budget Adoption Procedures DBJ Budget Transfer Authority DIE Audits DJ Purchasing DK Payment Procedures DKC Expense Reimbursement FA Facilities Development Goals 11F Student Activity Accounts KBA School-Parent/Guardian Relations Goals KBG Parent Advisory Councils (PACs) KE Public Complaints Approved 08-11-26 Mansfield School Committee Policy Subcommittee Meeting Minutes for July 27, 2026 Superintendent's Office, 2 Park Row, Mansfield, MA 02048 For Policy DD Grants, Proposals, and Special Projects and Policy DDA Gifts, the recommendation was to combine wording in DD from DDA and to remove Policy DDA once the revised wording of Policy DD is approved. For Policy DKC Expense Reimbursement, the School Committee will need to approve a mileage reimbursement rate annually, or more frequently as needed. Debbie Scott will work with Diane Nugent to operationalize. For Policy JJF, Matt Violette and Debbie Scott will work with building administration to operationalize the required statement of final accountability for student travel/field trips, in response to the student activity account audit finding. The following new policy was reviewed and recommended for adoption by the full committee: DEC Federal Funds to Supplant The following policies were reviewed and recommended for removal from the policy manual by the full committee: DBI Budget Operation and Control —No longer in MASC reference manual; recommend for removal from policy manual DFF Control over Internal Funds —No longer in MASC reference manual and is covered in other policies Follow-up from June 2026 Meeting JLCD-R Administration of Medication to Students Regulations/Protocols to be placed on agenda for August 24 Policy Subcommittee meeting. Michelle to discuss further with Betsy Savoie. KHB Advertising in the Schools policy and Regulations —Matt Violette gave an overview of initial drafts of the policy and administrative procedures. Discussion will continue at the August 24 meeting. Matt will also have a proposed fee structure for review at that time and will look for any existing advertising contracts or contract templates used in the district. Update on other priority areas for summer and fall: • Section B policies (Jen); Jen currently reviewing • Section C policies (Jen and Michelle); Jen currently reviewing • Remaining Section D policies (Lynn and Matt); Matt to look into updating language for policy DN; move review to next meeting. • Remaining Section F policies (Lynn and Matt); Matt and Lynn reviewed FF and FFA with recommendations for changes. The policies are currently with Matt and Michelle for review; FFA will likely need to be reviewed with leadership team and crisis management team. • Section I policies (Amy and Lynn) will be reviewed through smaller meetings and brought back to Policy Subcommittee. Lynn will contact Amy about scheduling meetings. • Remaining Section 1 policies (Lynn and Michelle); Lynn has reviewed, and policies are currently with Michelle for review • KF -R and KF-E Facility Rental Fees regulations and fees have been approved but are not in the policy manual; Lynn will draft a version and send to Matt for review Approved 08-11-26 Mansfield School Committee Policy Subcommittee Meeting Minutes for July 27, 2026 Superintendent's Office, 2 Park Row, Mansfield, MA 02048 Next meeting: August 24,330 p.m. Other- Any items not anticipated by the Chairperson 48 Hours prior to this meeting Meeting adjourned at 4:53 p.m. Respectfully submitted, Lynn Cavicchi