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HomeMy WebLinkAboutKMB 06/10/2025r AN q'>E�.151�A5`a I{ !IJ AAII N,!f Ii1 M1111.. 11t .\411In•( Empowering residents, businesses and government to make Mansfield a greener, cleaner place to live, work and play." KEEP MANSFIELD BEAUTIFUL COMMITTEE Meeting Minutes Meeting Date: 10 June 2025 @ 7:00 p.m. Location: Room 3A/13-Mansfield Town Hall Attendees: Jeff Ward (Chair), Kelly Kemp, Janice Wivagg, Kara DesRoche, Martha O'Connell, Pat Colbert, Tobey Ludlow Absent: Danielle Dupre, Ana Newell, Mike Healey, Neil Rhein Welcome & Call to Order • Meeting called to order at 7:15 p.m. • Motions were made to accept minutes from the KMB meeting of 13 May 2025 approved by KMB members in attendance. Treasurer's Report Treasurers Report as of 10 June 2025 Town Account FY 2025: $15,831.64 Mural Account: $3,000.36 Net Total: $18,832.00 Breakdown of Financials b KMB Pro ram Prr,. m Tax 3 Tt sqf ayPal R penses X ; ,.. e uP 201- 0 0 0 0 0 ly'f11pp?S �; 0 0 0 $3,219.53 ($3,219.53) nl foeraYrels0d %$205.00 0 0 $50.00 $155.00 1319CBatr2p5 $4,923.61 0 $36.39 0 $4,887.22 AiloSwa, Spo[' 0 0 0 0 0 11gtt1 a 5trpu4 2A2d $950.00 0 0 0 $950.00 i9ajntiletrpe�riQS'-, $2,650.00 0 0 0 $2,650.00 pg.1 Program Town Halt Account PayPat PayPat Fees Expenses FYI KMB Administration $4,733.05 0 $4.95 $1904.89 $2,823.21 Family Fun Night $202.87 0 $.63 0 ' $202.24 ' Totals FY 2025 $13 664.53 $41.97 $5,174.42 $8,490.51 KMB Total Balances Prior Yrs. $7,341.13 $7,341.13 Total FY 2025 $15,831.64 Mural Account* $19,217.36 0 0 $16,217.00 $3,000.36 NET Total including Mural Account Welcome Tobey Ludlow The committee welcomed our newest member, Tobey Ludlow. Tobey is involved with the Mansfield MA Climate Activists organization and has a keen interest in recycling. She will provide a brief bio to Kelly Kemp for our KMB website. Committee members provided introductions and discussed opportunities for Tobey to get involved in our KMB programs. Jeff Ward will provide Tobey's email info to the members. Fundraising Jeff Ward will place a note on the November 2025 agenda to begin discussions on strategy ideas for KMB fundraising for 2026. Kara Hanks mentioned she discussed the financial needs of organizations with Ben Esposito. Committee members aheady planned to put a placeholder item on the January 2026 agenda to discuss grant opportunities that have application deadlines in the April -June timeframe. Future steps for financial planning will focus on ensuring our resources are allocated effectively to support on -going and future projects and maintaining KMB's fiscal health. Free Trees from Subaru Neil Rhein, Director of Keep Massachusetts Beautiful, contacted KMB about the offer of free trees from the Patriot Subaru North Attleboro business. The business is tied to the national Subaru/ Arbor Day Foundation (ADF) Tree Program. The trees were being stored at the Fruit Sheet facility but were moved to Ana Newell's. Ana is working with the DPW on possible planting dates. At least two of the trees will be planted at the Jordan Jackson School's pollinator garden which is an AaS site and is being cared for by Kara Desroche and the "Friends of Jordan Jackson" families. Traffic Light Box Wrap Pat Colbert contacted the vendor (Cool Air Creations from Smithfield, RI) to follow up on the suggestion to take final measurements on the box at Hope and Pratt Sheets as one side of the box is not smooth. Pat will work with Kevin Neff, vendor contact, and Karen Reardon, designer, to ensure the final wrap design has good resolution. Pat will also work with Ana Newell to obtain the vendor's invoice on wrap costs. The cost is projected to be $795. Mural Project The restoration work on the mural is completed! The maintenance and cleanup are finished, and the mural is varnished and sealed. The artist, Ian Gaudreau, added some people as well as sunset details to the sky area, and expressed interest in giving a presentation on the mural. Kelly Kemp followed up with Ana Newell to disburse the final payment to the artist as a work extension was required until 4 May 2025 to complete all remaining tasks due to weather conditions. Kelly mentioned the possibility of having a scavenger hunt activity to locate "Easter egg" items placed on the mural. Kelly plans to do a special social media post about the mural completion closer to the August Incorporation Weekend activities. The committee is most grateful to Kelly for her patience and persistence in bringing this challenging project to a successful close for KMB. Mural Illumination At the January and February meetings, the committee discussed illuminating the mural and possibly the Rte. 106 embankment area as part of the town's August Incorporation Weekend celebration activities. There is a "Spirits Crawl" planned for the Friday evening of that weekend (August 22-24). The thought was that any excess funds in the mural account might possibly be used to help defray the costs of mural lighting. Jeff Ward reported that Mansfield Electric was working with a vendor electrician on lighting options. Proposal costs for the lighting were 18K, 30K and 80K. The costs of the lighting are much larger than expected and well beyond the funding KMB can contribute to the project. Before moving forward with the illumination idea, Mansfield Electric will need to discuss available options with the BOS to gain funding approvals. Given the town's current budgetary constraints, it is highly unlikely the illumination can be done for the August celebration activities. Jeff Ward will continue to follow any progress made on this subject. KMB Contributions to the 250th Anniversary Celebration Activities • Downtown 250" Flower Barrel Flags - KMB purchased flags with the 250" celebration logo for the downtown flower barrels. Janice Wiavigg placed the flags in the downtown flower barrels before the parade on May 17°i. Many of the new flags disappeared shortly after the parade — likely taken as souvenirs of the event. Janice will place the American flags in the barrels for Flag Day and July 4"i. We may place the remaining 250°' flags out for the August activities. KM 3 Parade Participation - KMB Committee members and approximately 30 volunteers marched near the tail end of the parade on 17°' May to increase KMB awareness. It was fun and great PR for KMBI The KMB marchers dispensed some yellow volunteer T-shirts and green reusable bags to onlookers along the parade route. The T-shirts were a huge hit with the crowd. Marchers had sponsor signs, yellow bags and grabbers. The kids, who were delighted with the grabbers, were cleaning up while marching along the route. • Downtown Painted Barrels - Kelly Kemp coordinated with Andy Littig (DPW) to ensure the 8 newly painted barrels were distributed along the route. The committee needs one barrel painted with the 250" logo dedicated to the Family Fun Night activities. Kelly was going to follow up on the location of the new barrels post parade. Memorial Park needs replacements as at least one barrel is rusted out. • Quilt Update — KMB left an embroidered square with our logo at Parks & Rec for the town's 250111 quilt project. Martha O'Connell will try to learn quilt status. • August Event Activities —Jeff Ward will reach out to Nancy Griffin to inquire about any opportunities available for KMB to engage in the upcoming celebration events. pg. 3 2025 KMB Annual Fall Rolling Cleanup Event The dates for the annual rolling cleanup event are scheduled to take place on November 1-15, 2025. The decision was made to leave the cleanup materials at Pat Colbert's for distribution to participants. Pat mentioned how easy it is having the event participants pick up materials at her residence — a self -serve type operation that works well. Requests for the smaller sized trash bags were made by some event participants and KMB will order some for the Fall event. Pat will arrange to have the Fall Cleanup banner raised over Rte. 106 to announce the event and sign up. Kelly Kemp will place a sign-up sheet on the website and Pat Colbert will send info to the Precinct Leaders. Family Fun Night KMB is registered for Family Fun Night that will be held on Tuesday, July 15" from 6pm - 9pm. Set up for the event starts at 5:00 p.m. FFN is a rain or shine event. Pat Colbert requested the same booth location KMB had in past years, in front of the Bluestone Bank parking lot. It's a great location since volunteers can park their cars in the public parking lot. This year KMB will host one kid-fi•iendly game along with some non-food, sustainable prizes. Kara Desroche volunteered to oversee this effort — many thanks, Kara! The committee voted to appropriate up to $200 for spending on prizes. Kara will send prize options out for committee members' feedback before purchases are made. KMB will continue to offer as much available logo merchandise as possible: T-shirts, water bottles, mural mugs, reusable bags (not all - make sure enough for fall/spring cleanup), and watering cans. T-shirts, water bottles, and mural mugs will be for a donation. The watering cans will cost $20. We will also offer brochures and sign-up sheets for our programs. Pat Colbert will send out a schedule. Below is a list of needed items/people responsible. Please let Pat know how and when you can assist so she can finalize the schedule. Needed Items/People Responsible 1. Retrieve the following items from the storage unit and deliver them by 5p.m. to the booth location. Return items at event end to the storage unit - Mike/Jeff/Pat Pat Colbert will go to the storage unit beforehand and label things that need to go to Family Fun Night to make it easier for setup/breakdown. This avoids bringing everything to site and makes setup and breakdown easier. • tent • tablecloth • three 6-foot folding tables (make sure they are the larger tables and not the smaller ones) • brochures • water bottles (if there are any leftovers) • reusable bags (will only put out some of these so we have enough for future cleanups) • mural mugs (if there are any leftovers) • 2 boxes of the watering cans (will initially put out 8 watering cans that can be purchased for $20 - $25) • small wooden table (for painted barrel) • T-shirts • Selfie photo frame 2. Painted barrel for signing - Kelly 3. Donation jar, sharpies for barrel signing, signup sheets (Newsletter, Adopt -a -Street, etc.), and pens - Pat 4. Folding chairs - Pat 5. Game and sustainable prizes — Kara 6. Credit Card machine - Neil Recycle Education Project — New Ideas Jeff Ward received an inquiry fi•om 8" Grade Qualters Middle School student and soccer player, Olivia Robinson, on what KMB is doing for recycling education. Olivia was working on a survey for her 81 Grade Civics Class. Jeff told Olivia he would bring up the topic for discussion at our KMB meeting. In the past, KMB did recycling education in the Mansfield schools. Pat Colbert did a summer education session at the local camp last July and will do another session this summer upon request. Recycling textiles is sometimes a challenge as opportunities to recycle certain items have become more limited. There is a redemption center at Forbes Blvd for recycling. Cat Man Cafe saves their used cans and bottles for recycling and donates. Tobey Lovett offered to follow up with Olivia about her project. There may be some new ideas for recycling education opportunities the committee can discuss at our 2026 strategy meeting. We Noticed! The committee discussed the possibility of nominating Mansfield Shredding for this year's award. Kelly Kemp will prepare a nomination sheet for FFN nominations from the public. Voting on the website will take place June -July timeframe. A decision on a winner will be announced in November. Downtown Flower Barrel Program Pat Colbert met with Alan at Patrick Lyons Nursery and the Angel Begonias will be ready for planting in the next 2 weeks. Mike Healey is having surgery soon and since he's so instrumental in our successful plantings, Pat may need additional support when it's time to replant the barrels. TRAIN STA Sign and Barrier The signage and barrier at the train station location were originally put in place by the Clemmey Family. Ana Newell reported that the signage and barrier are finally removed! Adopt -a -Spot No updates on any new site adoptions. Litter Busters Samsonite Corporation performed a cleanup prior to the April Spring cleanup. Jeff Ward sent a "Thank You" to Samsonite for their participation and continued efforts in supporting this volunteer project. Kelly Kemp sent a mention to the town newsletter and did a post to the town's website. Graffiti, etc. Janice W iavigg recently mentioned unsightly graffiti on the underpass of the train bridge and burned -out pg. 5 lamp light in front of the mural. These should be brought to DPW attention for remediation. The train bridge is likely the responsibility of the MTA. KMB Clean Community Award Ceremony The KMB Clean Community Awards event was scheduled for 28 May at the Village Hall in Framingham. Jeff Ward and Josh Reinke could not attend to represent KMB. An award was to be presented to Josh Reinke as KMB nominated the DPW as the Mansfield Municipal Partner of the Year. Josh appreciated the award. Due to budgetary constraints, DPW cannot be as responsive to KMB requests. They are on board to help with the Fall cleanup in November. Jeff Ward mentioned that Josh needs to receive copies of our KMB newsletters. KMB Meeting Dates for 2025 Next meeting dates TBA. Jeff Ward will send proposed upcoming dates to committee members for confirmation. Meeting Adjournment Meeting Adiourned: 8:58 p.m. Minutes approved on: Secretary signature: J pg. 6