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HomeMy WebLinkAboutCIP Comm 12/05/2024Town of Mansfield 6 Pak Rom, Alaerfield, Massachusetts 02048 RECEIVED TOWN CLERKS OFFICE Capital Improvements Program Committee Meeting Minutes 12.5.2024 ((I 5 OCl 10 A IP 3 Present: Mr. Scott Feely, Chair; Mr. Michael A. Trowbricigorj§r;X 111. #nn Walsh; Ms. Vivian Webster and Mr. Robert Saquet MA SSAC! MSFTTS Not Present: Mr. Brendan Roche, Ms. Sharon Friedman, Ms. Greta Thurston and Ms. Beth Ashman - Collins Guests: Mr. Matthew Violette, Assistant Town Manager/Finance Director and Mr. Edward Donoghue, Assistant Superintendent 1. Open Meeting: Chairman Mr. Feely called the meeting to order at 6:3SPM. 2. Review and approve minutes from April 8, 2024 and October 7, 2024 Motion: To approve the meeting minutes of April 8, 2024 and October 7, 2024. (Jenn Walsh/Trowbridge) Roll Call Vote: Saquet — Yes Walsh —Yes Trowbridge — Yes Webster — Yes Feely — Yes Passes 5:0 3. Discussion on which CIP items will be brought forward for Town Meeting Vote at January 9th, Special Town Meeting Mr. Violette began the discussion stating that the budget has developed further since the Committee met in October. He stated that the CIP committee approved all the projects that were brought forward but they have been making the difficult decisions on which items can actually be funded for Fiscal Year 2025. He stated that most of the projects will be funded with Free Cash, but he thinks it is important to hold on to some free cash and one of the reasons to scale back is because of the optics. if the Town is going to be asked for an override it does not seem appropriate to bring millions of dollars of CIP items forward. He stated that he has spent time with departments that had CIP requests and worked with them to see what items could be forgone. Mr. Violette then went through the list of items and explained which items were being considered and ones that will be delayed. DPW Pump Replacement — Mr. Violette stated that this item is for two pumps under Route 106. He stated that one pump has failed and it is necessary to have two working pumps so that the area does not get flooded. This is a huge priority and is going to brought forward. Public Buildings Town wide upgrades to energy management — This item is for wiring at the public safety facility and it can be delayed. COA Early Release Work at 50 West Street — Mr. Violette stated that the State just approved legislation that has given the Town $2 million in grants and he is going to see if the funds can be used to tear down of the existing structure and therefore this CIP request would not be needed. Public Safety Radio Upgrades — Mr. Violette stated that this project will be moved forward and the Xfinity Center is picking up the bulk of the expense of the project. Roof Replacement of the Fisher Richardson House — Mr. Violette stated that he spoke with Mike Ahern and feels that it is reasonable to hold off and there should be no significant damage to the building. Police Vehicles M8 and M9 — Mr. Violette stated that the Police Chief and Deputy Chief had a total of four vehicles for replacement but agreed that Cruiser M8 and M9 were the most important to replace and the Town can hold off on the other two vehicles. Mr. Feely asked what was the rationale for picking those two over the other two and Mr. Violette responded that it was the age of the vehicles. Fire Department Vehicles - Mr. Violette stated that they will be moving forward with the replacement of the Deputy Chief vehicle and ambulance. He noted that there is $370,000 saved for the ambulance so only $130,000 is needed towards the ambulance. Parks and Recreation Tennis Courts — Mr. Violette stated that he has spoken with the Director and they may use their revolving fund to get the project off the ground. This item will be re -discussed in the spring. DPW Water— Mr. Violette stated that they will be moving forward with both projects related to PFAS remediation which will be funded through the Water Enterprise Account not the General Fund. Schools Special Education Bus Replacement — Mr. Violette stated that they are moving forward with this request for $125,000. Schools Lighting Upgrades — Mr. Violette stated that this project is moving forward. Schools Jordan Jackson Chiller Replacement — Mr. Violette stated that this will not be funded with Free Cash but funded by debt. Mr. Donoghue stated that they have increased the estimate to $1.2 million and bids are due on January 7tn Schools Rooftop HVAC Unit Replacement — Mr. Violette stated that this project funding was decreased from $250,000 to $100,000. Schools CIMS Generator Replacement— Mr. Violette stated that this project was staying the same. Schools District Wide Paving and Concrete Replacement — Mr. Violette stated that this project funding was decreased from $300,000 to $250,000. Mr. Violette stated that if all of these projects move forward there should be about $1.4 million of Free Cash left. Mr. Feely asked the Committee if they had any questions or comments. Mr. Saquet commented that this plan sounds good and the Committee should move forward with the school projects based on the compelling discussion on those items at the last CIP meeting. Mr. Trowbridge commented that he feels more comfortable that the project list has been reduced given the budget discussions. Mr. Feely stated that the plan reviewed in October was a scaled back plan compared to the original plan. He stated that there are risks to pushing projects back, but these are the tough choices that have to be made. Motion: To recommend this plan as presented. (Trowbridge/Walsh) Roll Call Vote: Saquet — Yes Walsh — Yes Trowbridge — Yes Webster —Yes Feely — Yes Passes 5:0 4. Discussion on funding mechanisms for CIP going forward There was no discussion on this. S. Any Items Not Known within 48 Hours: There were no items. 6. Adjournment: Motion: To adjourn the CIP Committee meeting of December 5, 2024 at 6:58PM. (Trowbridge/Walsh) Roll Call Vote: Saquet — Yes Walsh —Yes Trowbridge — Yes Passes 5:0 Ms. Sharon Friedman , Chair Minutes prepared by Carrie Champagne Webster — Yes Feely — Yes 10. Date