HomeMy WebLinkAboutSchool Comm 08/18/2025Approved 09-23-25
Mansfield School Committee - Budget Subcommittee mRCt@EIVED
Meeting minutes TD�r��l CLFRI{S QFFICE
August 18, 2025 / Central Office
Attendees: Lynn Cavicchi,Jenn Walsh
1015 OCl — I P 2� 4b
Michelle McKeon, Matt Violette Debbie Scott MANSFIE.LD
MASSACHIJSETTS
Called to order at 5:35 PM
Approval of Minutes: 2 — 0
July 23, 2025
Federal grant funding:
Matt Violette gave an update on FY26 including a review of IDEA grants and ESSA grants allocations. Additional
Title 1 allocation will allow district to bring back the DIBELS reading assessment. Additional grant funding is
anticipated for reading curriculum.
The Early College grant funds are approved. These will allow the district to create tuition -free alternative programs
with Quincy College. Superintendent McKeon notes that Norton and Easton also working with Quincy to create
similar programs. Lynn requests that the acceptance of grants be added to the school committee agenda on
September 2 with an annual review planned.
The group discussed grant planning for FY27: The district anticipates reductions of grant funding in Title II, 111 and
IV.
Review of revolving accounts:
Matt Violette and Debbie Scott reviewed the Revolving Accounts document and provided an update of FY25 end of
year along with starting balances for FY26.
The business office reviewed the FY26 budget obligations and end of year projections. It was noted that the
afterschool and summer enrichment program fees need to be reviewed for self-sustaining costs. Matt to research
the closing of the Little Hornets revolving account. Any remaining funds may need to be turned over to the
general fund which will help offset unemployment costs. Add a review of the Food Service account to the
September budget subcommittee agenda. In the future the budget subcommittee should complete a review of
CHAMPS and propose a 5-year plan with enhancements.
Roland Green move to Robinson:
The group reviewed a report of costs/expenses to -date. It was requested that the business office provide a list of
savings and offsets for next budget subcommittee and then create the plan to turn the building over to town.
Planning for FY27 budget:
A revised budget development calendar was reviewed. Matt to present this slide at the next school committee
meeting. Upon completion it will be placed on the website.
Matt to begin creating a 5 Year budget plan. This will include curriculum cycles, contract renewals, technology
leases etc. Subcommittee meeting dates discussed. A meeting with the Finance Committee (FinCom) liaisons will
be scheduled for the first Y2 hour of the November 20`^ meeting. Town has begun budget planning.
Superintendent McKeon will provide high level needs for the district
Update on town financial policies:
The schools will continue to monitor the progress of the Finance Committee and work toward approval of these
shared policies.
Review of school -town cost -sharing agreement:
Approved 09-23-25
The committee reviewed draft; Matt Violette will submit a document at next budget sub meeting. The district will
reach out to our legal representatives to determine who should sign the agreement.
Wage Transparency Act:
Matt Violette and Michelle McKeon will work in conjunction with Jocelyn LeMaire of Human Resources and the
school attorney to create a schedule for individual contracted and nonunion employee categories. The district will
submit draft at next budget subcommittee meeting. Jocelyn had proposed to Matt that for union positions the
district will attach a wage scale per contractual agreements in the postings. It will take some time to migrate to
this plan; HR may need to perform analyses and comps. The School Committee will need to vote on the ranges set
for administrative positions.
Agenda items and date for next meeting
September 23rd at 5:30 and November 20t" at 5:30
Additional subcommittee questions and comments
Student activities — The business office is in the progress of updating the google sheet. This should be reviewed at
a September budget subcommittee meeting and brought to the full committee in October. The External audit is
scheduled for January.
Facilities rental fees —The Facilities subcommittee to review the fee structure for facilities rentals
Other -Any items not anticipated by the Chairperson 48 Hours prior to this meeting
CIP requests in progress for Town deadline. The facilities sub -committee will work with Ed Donoghue and Jay
Davis. Process needs to be revisited for future planning.
Adjourned at 7:25 pm.