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HomeMy WebLinkAboutSelect Board 09/17/2025Select Board Meeting Minutes September 17, 2025 Present: Mr. Walter Wilk, Chair; Mr. Michael Feck, Vice -Chair; Mr. Brendan Roche and M NlaurlRU9.1VED Doherty were present in Meeting Room 3 A/B at Town Hall. Mr. Kostas Loukas was prese � S rUAPAS OFFICE GoToWebinar. Mr. Josh Reinke, Acting Town Manager was also present in meeting room 3*SB.00I _ 2 All: 18 1. Call To Order Select Board Meeting - Pledge of Allegiance �,PIELD Mr. Wilk called the meeting to order at 6:15PM. He then read the broadcast message and 11���' 4 USETTS present to stand for the pledge of allegiance. Motion: To appoint Brendan meeting. (Feck/Doherty) Roll Call Vote: Loukos — Yes Feck— Yes Passes 5:0 Roche to serve as Clerk of the Select Board for the September 17, 2025 Roche —Yes Doherty — Yes Wilk — Yes Ms. Nancy Griffin came forward and announced the next two events that the 250th Celebration Committee is organizing. The first is a Harvest Moon dinner and dancing event at Flint Farm. She stated that it will be on October 31d and tickets are $50 and can be purchased at Parks and Rec at Town Hall. Ms. Griffin then announced the Fireworks, Food Trucks and Bonfire event at Xfinity Center beginning at 5PM on October 181h and the event is free to attend. 2. 6:15PM Public Hearing in accordance of M.G. L. Chapter 148 Section 13 for Consideration of the Flammable Gas License Application Amendment for the Town of Mansfield, Mansfield Airport for the storage of Class IA flammable liquid from 2,000 gallons to 4,000 gallons located at 265 Fruit Street Mr. Roche read the public hearing notice for the record. In accordance with the provision of the Massachusetts General Laws Chapter 148, Section 13, the Mansfield Select Board will conduct a public hearing on Wednesday, September 17, 2025 at 6:15PM on the application of Town of Mansfield, Mansfield Airport for an amendment to the license for the storage of a Class IA flammable liquid from 2,000 gallons to 4,000 gallons located at 265 Fruit Street in Mansfield. The hearing will be held in Meeting Room 3A/B, Third Floor, Town Hall, Six Park Row, Mansfield. Anyone interested in or wishing to be heard on this application should appear at the time and date designated. If you are unable to attend the meeting and have concerns, please submit your comments in writing to the Select Board's office at Six Park Row, Mansfield, MA 02048. Motion: To open the public hearing at 6:2013M. (Roche/Doherty) Roll Call Vote: Lou kos — Yes Feck — Yes Roche —Yes Doherty — Yes Wilk — Yes Passes 5:0 Mr. Steve Gallo from Eastern Propane was present and stated that they are adding a 1,000-gallon tank to the new building and also the potential of an additional 1,000 gallons. Chief Desrosiers was present via GoToWebinar and stated that everything looks good and there is no issue and suggested that they ask for the additional 1,000 gallons. The Chair asked if anyone from the public wanted to make a comment or ask a question. Mr. Craig Nation from Raven Energy introduced himself virtually via GoToWebinar. He stated that he is one of the managers for Mansfield Landing. There was no one else from the public who wanted to speak at this Public Hearing. Select Board Meeting Minutes September 17, 2025 Motion: To close the public hearing at 6:22PM. (Roche/Doherty) Roll Call Vote: Lou kos—Yes Feck— Yes Roche —Yes Doherty — Yes Wilk — Yes Passes 5:0 Motion: To approve the flammable gas license amendment for the Town of Mansfield, Mansfield Airport for the storage of Class IA flammable liquid from 2,000 gallons to 4,000 gallons. (Roche/Doherty) Roll Call Vote: Loukos— Yes Feck— Yes Roche —Yes Doherty — Yes Wilk — Yes Passes 5:0 3. Discussion and Consideration of Proposal for Health Insurance Assessment from Hilb Group - Susan Shillue, Managing Director Mr. Wilk stated that the Budget Subcommittee met last week and it is believed that the health insurance cost is going up 15% again this year. He stated that he wants to make sure the Town has the right benefits; the structure of the benefits is right and that the Town is in the right group. He stated that he is hoping that Hilb Group will be able to save the Town money and thinks this is necessary to show that the Town is doing their due diligence. Ms. Susan Shillue and Ms. Danielle Chaplick were present from Hilb Group formerly Cook & Company via GoToWebinar. Ms. Shillue and Ms. Chaplick introduced themselves and provided their backgrounds. Ms. Shillue stated that this past year was the hardest year for all their clients whether the client was self -insured, with the States GIC plan or with another purchasing group like MIIA. Ms. Shillue explained that there are many reasons for the significant increases and unfortunately it is not believed that last year was a one off and it is not expected that healthcare costs to slow down. Ms. Shillue then went through the steps of the assessment should they be hired. Mr. Wilk then asked if any members of the Board had any questions. Mr. Loukos asked what the cost was for the assessment and Mr. Wilk responded it is $15,000. Motion: To accept the proposal from Hilb Group for a health insurance assessment. (Roche/Doherty) Roll Call Vote: Loukos— Yes Feck— Yes Roche —Yes Doherty — Yes Wilk — Yes Passes 5:0 4. Discussion and Consideration to Approve Bids for Bond and Series A and Series B BANs and Sign Related Documents Mr. John Ellard, Treasurer/Collector was present and went through the borrowing items that the Select Board would be approving and signing. Mr. Roche then read the following motion. I, the Clerk of the Select Board of the Town of Mansfield, Massachusetts (the "Town"), certify that at a meeting of the board held September 17, 2025, of which meeting all members of the board were duly notified and at which a quorum was present, the following votes were unanimously passed, all of which appear upon the official record of the board in my custody: Voted: that we hereby determine, in accordance with G.L. c. 70B, that the amount of the cost of the Qualters Middle School Boiler Replacement Project authorized by a vote of the Town passed on November 2, 2023 (Article 5, Motion 4) not being paid by the school facilities grant is at least $2,678,589 and we hereby approve the issuance of bonds in such amount under said G.L. c. 70B. Further Voted: that the sale of the $6,760,000 General Obligation Municipal Purpose Loan of 2025 Bonds of the Town dated September 25, 2025 (the "Bonds") to Fidelity Capital Markets at the price of $7,346,530.93 and accrued interest, if any, is hereby approved and confirmed. The Bonds shall be payable on September 15 of the years and in the principal amounts and bear interest at the respective rates, as follows: Select Board Meeting Minutes September 17, 2025 Interest Interest Year Amount Rate Year Amount Rate 2026 $460,000 5.00% 2034 $460,000 4.00% 2027 460,000 5.00 2035 455,000 4.00 2028 460,000 5.00 2036 450,000 4.00 2029 460,000 5.00 2037 450,000 4.00 2030 460,000 5.00 2038 445,000 4.00 2031 460,000 5.00 2039 440,000 4.00 2032 460,000 5.00 2040 380,000 4.00 2033 460,000 5.00 Further Voted: that in connection with the marketing and sale of the Bonds, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated September 4, 2025 and a final Official Statement dated September 11, 2025 (the "Official Statement"), each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that the Bonds shall be subject to redemption, at the option of the Town, upon such terms and conditions as are set forth in the Official Statement. Further Voted: to approve the sale of $2,306,904 General Obligation Bond Anticipation Notes, Series A of the Town dated September 25, 2025 at an interest rate of 5.00% and payable January 15, 2026 (the "Series A Notes") to Fidelity Capital Markets at par and accrued interest, if any, plus a premium of $15,525.47. Further Voted: to approve the sale of $5,554,703 General Obligation Bond Anticipation Notes, Series B of the Town dated September 25, 2025 at an interest rate of 4.00% and payable September 24, 2026 (the "Series B Notes," and together with the Series A Notes, the "Notes") to TD Securities (USA) LLC at par and accrued interest, if any, plus a premium of $82,098.51. Further Voted: that in connection with the marketing and sale of the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated February 25, 2025, and a final Official Statement dated September 4, 2025, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that the Town Treasurer and the Select Board be, and hereby are, authorized to execute and deliver continuing and significant events disclosure undertakings in compliance with SEC Rule 15c2-12 in such forms as may be approved by bond counsel to the Town, which undertakings shall be incorporated by reference in the Bonds and Notes, as applicable, for the benefit of the holders of the Bonds and Notes from time to time. Further Voted: that we authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures and continuing disclosure procedures in such forms as the Town Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax-exempt status of the Bonds and the Notes and to comply with relevant securities laws. Further Voted: that each member of the Select Board, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. Select Board Meeting Minutes September 17, 2025 I further certify that the votes were taken at a meeting open to the public; that no vote was taken by secret ballot; that a notice stating the place (or method of accessing), date, time and agenda for the meeting (which agenda included the adoption of the above votes) was filed with the Town Clerk and a copy thereof posted in a manner conspicuously visible to the public at all hours in or on the municipal building at which the office of the Town Clerk is located or, if applicable, in accordance with an alternative method of notice prescribed or approved by the Attorney General as set forth in 940 CMR 29.03(2)(b), at least 48 hours, not including Saturdays, Sundays and legal holidays, prior to the time of the meeting and remained so posted at the time of the meeting; that no deliberations or decision in connection with the sale of the Bonds or Notes were taken in executive session, all in accordance with G.L. c.30A, §§18-25 as amended; and, if the meeting was conducted remotely, it was called and held in accordance with the requirements of Section 20 of Chapter 20 of the Acts of 2021, as amended. (Roche/Doherty) Roll Call Vote: Loukos— Yes Feck— Yes Roche —Yes Doherty — Yes Wilk — Yes Passes 5:0 S. Discussion and Consideration to Hire Firm for the Town Manager Search Process Ms. Doherty provided an update. She stated that there were three responses however two are considered non -responsive to the Request for Proposal. The third request was from the Collins Group and their proposal was for $15,000 including advertising and they will be forwarding the official proposal document. Mr. Wilk asked for this vote to be on the next meeting agenda. 6. Town Manager's Report ➢ Back to School ➢ Update on Airport Runway Project ➢ Update Roland Green (Dean Street) ➢ West Nile Virus ➢ Water System Fall Flushing ➢ Miscellaneous Items Select Board Members Questions and Comments on Town Manager's Report Mr. Reinke began his report with an update on the start of the school year. He then spoke about the airport runway project this was mentioned back in May. He stated that the primary runaway and adjacent lighting is being redone after 30 years. The full cost of the project is $10M however the airports share of the cost is $251,940 which will be paid by the Airport Retained Earnings. The runway will be closed during the ninety -day construction period starting in the spring. Mr. Reinke then stated that the former Roland Green School on Dean Street will have an internal hazmat assessment completed within the next thirty days at which point they will have an assessment on the cost of the remediation work that will need to be done. Mr. Reinke then stated that there have been mosquitos collected in Mansfield that have the West Nile Virus and information is available on the Town's website on how to keep yourself safe. He then stated that the Water Division will begin its Fall Hydrant Flushing over the next 6-8 weeks from midnight to 6AM and customers may experience discoloration of the water. Mr. Roche asked about the temporary signals on Route 140/Route 106. Mr. Reinke stated that the State has rented them and they were both were for accidents. Ms. Doherty asked about Route 106 construction and stated that she is not able to find the construction notices on the website and wondered if there could be a hot topics section on the bottom of the main page. Mr. Rinke responded that the Mass DOT projects on DPW page but he could make it quicker than the four clicks it takes now. Select Board Meeting Minutes September 17, 2025 7. Public Comment (Per the Select Board Operating Procedures: The Chair may give visitors who are not listed on the agenda an opportunity to speak to the Board during the Public Comments session; however, the Chair may limit their speaking time at the discretion of the Chair.) There were none. 8. Discussion and Consideration of Change of Officers Application for Blazin Wings, Inc. Ms. Champagne explained that the ABCC requested additional documentation to the Change of Officers that the Board previously approved on July 30, 2025 and so they are here tonight with the updated information. Ms. Laura Carlson -Heideman was present virtually via GoToWebinar from Buffalo Wild Wings corporate office and advised the Board on the documents that were provided and what corrections were made. Motion: To approve the Change of Officers for Blazin Wings, Inc. (Roche/Doherty) Roll Call Vote: Loukos— Yes Feck— Yes Roche —Yes Doherty — Yes Wilk —Yes Passes 5:0 9. Discussion and Consideration to Amend the Keep Mansfield Beautiful Committee from 9 Members to 11 Members Ms. Ana Newell came forward and stated that the Committee wanted to increase membership as there are not enough members to spearhead all of the programs. She also stated they some of the members are getting older and they are not able to do as much. Ms. Doherty asked about their ability to get a quorum for their meetings as it would increase with more members. Ms. Newell asked how many it would be and Ms. Champagne responded one more than half which would be six members. Ms. Newell did not think that would be a problem. Motion: To increase the number of Committee Members to 11 for the Keep Mansfield Beautiful Committee. (Roche/Doherty) Roll Call Vote: Loukos— Yes Feck— Yes Roche —Yes Doherty — Yes Wilk — Yes Passes 5:0 10. Discussion and Consideration to Approve the Mansfield Garden Club Request to Plant Daffodils Along the Bike Trail Ms. Diane McGee was present from the Mansfield Garden club asking for the Select Board to support the planting of daffodils along the Bike Trail. She stated that there will be no cost to the Town. Motion: To approve the request from the Mansfield Garden Club to plant daffodils along the bike trail. (Roche/Doherty) Roll Call Vote: Loukos— Yes Feck— Yes Roche —Yes Doherty — Yes Wilk —Yes Passes 5:0 11. Discussion and Consideration to Approve a One Day Beer/Wine License for the Mansfield Lodge of Elks Mr. Jim Burke was present from the Mansfield Elks and they are doing a fundraiser on October 251h and are seeking an approval of a one -day beer/wine license for outdoors at their location on North Main Street and a fee waiver. Ms. Doherty asked where people should sign up for a team to participate and Mr. Burke responded that they can do that at the Elks. Motion: To approve a One Day Beer/Wine License for the Mansfield Lodge of Elks and waive the fee. (Roche/Doherty) Roll Call Vote: Select Board Meeting Minutes September 17, 2025 Lou kos—Yes Feck— Yes Roche —Yes Doherty — Yes Wilk — Yes Passes 5:0 12. Discussion of Fall Town Meeting Mr. Reinke stated that they have worked to find dates that work for the people needed for a Town Meeting and the two options were Wednesday, December 31d or Tuesday December 911. The Board decided on December 91h and that they would open the warrant at the next meeting. 13. Discussion and Consideration to Appoint Josh Reinke to the GATRA Advisory Board Ms. Doherty commented that former Representative Jay Barrows will be reaching out to Mr. Reinke in regards to funding for the Blue Apple Bus. Mr. Reinke responded that he looks forward to speaking with him about that. Motion: To appoint Josh Reinke to the GATRA Advisory Board. (Roche/Doherty) Roll Call Vote: Loukos — Yes Feck— Yes Roche —Yes Doherty — Yes Wilk — Yes Passes 5:0 14. General Budget Discussion — Including Budget Subcommittee Update The general budget discussion agenda item is a regular Select Board agenda item that will be for the discussion on any fiscal year budgets and may include discussions of past fiscal years or future fiscal years. Mr. Wilk stated that the Budget Subcommittee met and the shortfall was $5.7M and is now down to $5.1M. He stated that the biggest driver is the healthcare costs and hopefully the consultant that was hired will help with that. Ms. Doherty stated that the Town Accountant also has sent the department budget details to the Select Board so that they can see how the departments built their budgets. 15. Select Board Member Committee and Liaison Updates Mr. Loukos stated that the Audit Committee is scheduled to meet on October 2°d. Mr. Feck stated that the Planning Board held a public hearing for the proposed zoning articles. 16. Public Comments (Per the Select Board Operating Procedures: The Chair may give visitors who are not listed on the agenda an opportunity to speak to the Board during the Public Comments session; however, the Chair may limit their speaking time at the discretion of the Chair.) Mr. Peter Wiggins of Norton was present via GoToWebinar and asked if there would be a Town Manager Search Committee like Norton and Mr. Wilk responded yes and wished them luck in finding a new Town Manager. 17. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses and events have been routed through Town Hall Departments and any conditions have been noted below. A. Vote to Approve Meeting Minutes: ➢ August 20, 2025 ➢ September 3, 2025 B. Vote to Approve Warrants: ➢ Town Vendor Warrant No. 2611T in the amount of $4,084,292.61 ➢ Town Vendor Warrant No. 2611E in the amount of $2,475,175.36 ➢ Electric Vendor Warrant No. 2611S in the amount of $835,561.58 C. Consideration of Permits and Licenses: ➢ Consideration of Request for Signs on the Bike Path for the WWII Veterans Memorial Trail Race ➢ Consideration to Approve Banner Request for the 2501h Celebration Committee Select Board Meeting Minutes September 17, 2025 ➢ Consideration of Event Applications for 250th Celebration Committee Events ➢ Consideration of Event Application for Boy Scouts Troop 17 D. Proclamations: ➢ None Motion: To approve the consent agenda pending routing through departments for even applications. (Roche/Doherty) Roll Call Vote: Loukos— Yes Feck— Yes Roche —Yes Doherty — Yes Wilk —Yes Passes 5:0 18. Consideration and Approval of Town Payroll Warrants: ➢ Town Payroll/Town Medicaid Payroll 2611PT & 2611MT in the amount of $1,222,947.73 Motion: To approve Town Payroll/Town Medicaid Payroll 2611PT & 2611MT in the amount of $1,222,947.73. (Roche/) Roll Call Vote: Loukos— Yes Feck— Yes Roche —Yes Doherty — Yes Wilk —Yes Passes 5:0 ➢ Town Deductions Vendor Payroll 2611TV & 2611MTV in the amount of $385,257.48 Motion: To approve Town Deductions Vendor Payroll 2611TV & 2611MTV in the amount of $385,257.48. (Roche/ Roll Call Vote: Loukos— Yes Feck— Yes Roche —Yes Doherty — Yes Wilk — Yes Passes 5:0 ➢ School Payroll/School Medicaid Payroll 2611PS in the amount of $1,959,521.61 Motion: To approve School Payroll/School Medicaid Payroll 2611PS in the amount of $1,959,521.61. (Roche/ Roll Call Vote: Loukos— Yes Feck— Yes Roche —Yes Doherty — Abstain Wilk — Yes Passes 4:0:1 ➢ School Deductions Vendor Payroll 2611SV in the amount of $557,715.14 Motion: To approve School Deductions Vendor Payroll 2611SV in the amount of $557,715.14. Roll Call Vote: Loukos — Yes Feck — Yes Roche —Yes Doherty — Yes Wilk — Yes Passes 5:0 19.Correspondence ➢ None There were no correspondence items. 20. Select Board Member's Comments and Questions There were none. 21. Any items not anticipated by the Chair 48 hours prior to this meeting There were none. 22. Enter into Executive Session and Not Return to Open Session for the following reason: ➢ Pursuant to M.G.L. Chapter 30A, Section 21, Exemption 6 to consider the purchase, exchange, lease or value of real estate in the Transit Orientated Development (TOD) area, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body. Motion: To into Executive Session and Not Return to Open Session Pursuant to M.G.L. Chapter 30A, Section 21, Exemption 6 to consider the purchase, exchange, lease or value of real estate in the Transit Orientated Select Board Meeting Minutes September 17, 2025 Development (TOD) area, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body at 7:24PM. (Roche/Doherty) Roll Call Vote: Lou kos — Yes Feck — Yes Passes 5:0 Signature Minutes prepared by Carrie Champagne Documents used in meeting: Roche —Yes Doherty —Yes Wilk — Yes .. IE 0 F 1. Public Hearing Notice and Application for Flammable Liquid Storage License Amendment 2. Proposal for Health Insurance Assessment from Hilb Group 3. Change of Officers Application for Blazin Wings, Inc. 4. Request from Keep Mansfield Beautiful Committee requesting to increase membership S. Letter from Mansfield Garden Club Requesting to Plant Daffodils Along the Bike Trail 6. Application for One Day Beer/Wine License for the Mansfield Lodge of Elks 7. Email from GATRA for new Appointee for the GATRA Advisory Board 8. Meeting Minutes of August 20, 2025 and September 3, 2025 9. Request for Signs on the Bike Path for the WWII Veterans Memorial Trail Race 10. Banner Request for the 250th Celebration Committee 11, Event Applications for 250th Celebration Committee Events 12. Event Application for Boy Scouts Troop 17 Select Board Meeting Minutes September 17, 2025