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HomeMy WebLinkAboutSelect Board 09/03/2025Select Board Meeting Minutes September 3, 2025 Present: Mr. Walter Wilk, Chair; Mr. Michael Feck, Vice -Chair; Mr. Kostas Loukas,.Cler�dpd IOM"yC n R. Doherty were present in Meeting Room 3 A/B at Town Hall. r'JF# Cf EM Not Present: Mr. Brendan Roche IDES SEp OFFICE 1. Call To Order Select Board Meeting - Pledge of Allegiance �2 P ' q Mr. Wilk called the meeting to order at 6:OOPM. He then read the broadcast message g ANSpi hD present to stand for the pledge of allegiance. USET TS 2. Interview and Consideration to Appoint Joseph O'Malley to the Zoning Board of Appeals as a Full Voting Member Mr. Joseph O'Malley came forward and he confirmed he was last at the Board interviewing three or four months ago. Ms. Champagne stated that he is currently an associate member and is seeking the full voting member seat that is currently vacant. The Board did not have him answer the normal interview questions since he had been before the Board recently. Motion: To appoint Joseph O'Malley to the Zoning Board of Appeals as a Full Voting Member to an unexpired term to expire on December 31, 2025. (Loukos/Feck) Passes 4:0 3. Discussion and Consideration to Approve a Class II Auto Dealer License for MG Motors II located at 427 North Main Street Mr. Mail Hasanov came forward and stated that he was going to take over for the used car auto dealer located at 427 North Main Street. Mr. Wilk asked if everything was all set and Ms. Champagne stated she has sent the information and is awaiting sign off from one department. Motion: To approve the Class II Auto Dealer License for MG Motors II located at 427 North Main Street pending routing through Town Departments. (Loukos/Doherty) Passes 4:0 4. Town Manager's Update Mr. Josh Reinke stated that it was his second day on the job and is meeting with department heads to go over any pending items. Ms. Doherty asked if it were possible for the Select Board members get Town cell phones because of the public records request that was received for her personal phone records. She also asked if there were space for the Select Board to hold office hours at Town Hall and also get a voicemail box. Mr. Reinke stated that he would look into the cost of cell phones and also consider space for the Board. S. Discussion and Consideration to Appoint Josh Reinke to the Southeastern Regional Planning and Economic Development District (SRPEDD) Joint Transportation Planning Group (JTPG) and Rick Alves as the Alternate Motion: To Appoint Josh Reinke to the Southeastern Regional Planning and Economic Development District (SRPEDD) Joint Transportation Planning Group (JTPG) and Rick Alves as the Alternate. (Loukos/Doherty) Passes 4:0 6. Discussion and Consideration to have Josh Reinke be Michael Feck's appointee to the Southeastern Massachusetts Metropolitan Planning Organization Motion: To have Josh Reinke be Michael Feck's appointee to the Southeastern Massachusetts Metropolitan Planning Organization. (Loukos/Doherty) Passes 4:0 Select Board Meeting Minutes September 3, 2025 7. Discussion of Opening Mansfield Green Extra Days for Fall Cleanup (How to Fund the Extra Days and How Many Days to Have) Mr. Wilk provided a summary of Mansfield Green hours that were reduced. He stated that of January last year, prior to Town Meeting it was indicated that Mansfield Green's hours were going to be cut if the override failed. This information was publicized extensively but many residents are emailing that they were not aware of this information. Mr. Wilk stated that they looked for cuts that were the least impactful to residents. He stated that they are looking to have the compost section open some extra days in the fall. Mr. Reinke suggested having the compost area open on the five Sundays in November from 8AM-2PM. He stated that there is funding in unscheduled overtime in public buildings budget. Ms. Doherty thought this was a great idea. Mr. Wilk thinks it is a good alternative. 8. Consideration to Release Executive Session Meeting Minutes of the following dates: June 19, 2019; March 31, 2021; June 16, 2021; July 7, 2021; and May 4, 2022 Motion: To Release Executive Session Meeting Minutes of the following dates: June 19, 2019; March 31, 2021; June 16, 2021; July 7, 2021; and May 4, 2022. (Loukos/Doherty) Passes 4:0 9. Consideration to Approve and Release Executive Session Meeting Minutes of the following dates: March 20, 2024; May 1, 2024; July 10, 2024 and June 11, 2025 Motion: To Approve and Release Executive Session Meeting Minutes of the following dates: March 20, 2024; May 1, 2024; July 10, 2024 and June 11, 2025. (Loukos/Doherty) Passes 4:0 10. Consideration to Approve and Not Release Executive Session Meeting Minutes of the following dates: October 24, 2024; November 6, 2024; February 19, 2025 (both sessions); April 16, 2025; May 21, 2025 (both sessions) Motion: To Approve and Not Release Executive Session Meeting Minutes of the following dates: October 24, 2024; November 6, 2024; February 19, 2025 (both sessions); April 16, 2025; May 21, 2025 (both sessions). (Loukos/Doherty) Passes 4:0 11. Consideration to Release Executive Session Meeting Minutes with Redaction of Attorney -Client Privileged Communications of the following dates: January 19, 2022 and March 2, 2022 Motion: To Release Executive Session Meeting Minutes with Redaction of Attorney -Client Privileged Communications of the following dates: January 19, 2022 and March 2, 2022. (Loukos/Doherty) Passes 4:0 12. Consideration to Approve and Release February 21, 2024 Executive Session Meeting Minutes with Redaction of Attorney -Client Privileged Communications Motion: To Approve and Release February 21, 2024 Executive Session Meeting Minutes with Redaction of Attorney -Client Privileged Communications. (Loukos/Doherty) Passes 4:0 13. Public Comment (Per the Select Board Operating Procedures: The Chair may give visitors who are not listed on the agenda an opportunity to speak to the Board during the Public Comments session; however, the Chair may limit their speaking time at the discretion of the Chair.) There were no comments from the public. 14. General Budget Discussion - Including Budget Subcommittee Update The general budget discussion agenda item is a regular Select Board agenda item that will be for the discussion on any fiscal year budgets and may include discussions of past fiscal years or future fiscal years. Mr. Wilk stated that the budget is at a $6M deficit and the Budget Subcommittee will be meeting next Monday at 613M. He stated that they will put together the meeting schedule for the rest of year he then Select Board Meeting Minutes September 3, 2025 stated that he will be speaking with a consultant who can look at the health insurance plans and benchmark them against other plans and see if there are any changes that can be made without having to negotiate changes with the unions. 15. Select Board Member Committee and Liaison Updates Ms. Doherty stated that she went to Council on Aging events and there is a coffee hour tomorrow for anyone that wants to attend and she commented how great the 250' weekend celebration was. Mr. Wilk stated that the Downtown Committee will be on hold until the new Town Manager is selected. Mr. Loukos asked about the Industrial Development Commission as they are appointees of the Town Manager and noted that there may be funding for the Sign and Facade program. Mr. Reinke responded that he would look at their minutes and get up to speed. Ms. Doherty noted that the Tri-Town Chamber of Commerce hosts a breakfast in October and each of the Tri-Towns does a presentation. Mr. Reinke commented that he had attended one of those events previously. 16. Public Comments (Per the Select Board Operating Procedures: The Chair may give visitors who are not listed on the agenda an opportunity to speak to the Board during the Public Comments session; however, the Chair may limit their speaking time at the discretion of the Chair.) There were no public comments. 17. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses and events have been routed through Town Hall Departments and any conditions have been noted below. A. Vote to Approve Meeting Minutes: ➢ August 13, 2025 B. Vote to Approve Warrants: ➢ Town Vendor Warrant No. 2608T in the amount of $25,000 ➢ Town Vendor Warrant No. 2609T in the amount of $2,804,667.88 ➢ Electric Vendor Warrant No. 2609E in the amount of $248,968.18 ➢ School Vendor Warrant No. 26095 in the amount of $428,471.69 C. Consideration of Permits and Licenses: ➢ Consideration of Event Application for a Block Party from Sandra Ukili ➢ Consideration of Date Change for Mansfield Girls Softball D. Proclamations: ➢ None Motion: To approve the consent agenda. (Loukos/Doherty) Passes 4:0 18. Consideration and Approval of Town Payroll Warrants: ➢ Town Payroll/Town Medicaid Payroll 2607PT and 2607MT in the amount of $1,370,901.61 Motion: To approve Town Payroll/Town Medicaid Payroll 2607PT and 2607MT in the amount of $1,370,901.61. (Loukos/Doherty) Passes 4:0 ➢ Town Deductions Vendor Payroll 2607TV in the amount of $421,551.72 Motion: To approve Town Deductions Vendor Payroll 2607TV in the amount of $421,551.72. (Loukos/Doherty) Passes 4:0 ➢ School Payroll/School Medicaid Payroll 2607PS in the amount of $1,635,755.71 Select Board Meeting Minutes September 3, 2025 Motion: To approve School Payroll/School Medicaid Payroll 2607PS in the amount of $1,635,755.71. (Loukos/Feck) Passes 3:0:1 Doherty Abstained ➢ School Deductions Vendor Payroll 2607SV in the amount of $462,046.99 Motion: To approve School Deductions Vendor Payroll 2607SV in the amount of $462,046.99. (Loukos/Doherty) Passes 4:0 ➢ Town Payroll/Town Medicaid Payroll 2609PT in the amount of $1,192,913.15 Motion: To approve Town Payroll/Town Medicaid Payroll 2609PT in the amount of $1,192,913.15. (Loukos/Doherty) Passes 4:0 ➢ Town Deductions Vendor Payroll 2609TV in the amount of $368,099.98 Motion: To approve Town Deductions Vendor Payroll 2609TV in the amount of $368,099.98. (Loukos/Doherty) Passes 4:0 ➢ School Payroll/School Medicaid Payroll 2609PS in the amount of $1,579,713.67 Motion: To approve School Payroll/School Medicaid Payroll 2609PS in the amount of $1,579,713.67. (Loukos/Feck) Passes 3:0:1 Doherty Abstained ➢ School Deductions Vendor Payroll 2609SV in the amount of $442,350.76 Motion: To approve School Deductions Vendor Payroll 2609SV in the amount of $442,350.76. (Loukos/Doherty) Passes 4:0 19. Correspondence ➢ Emails from Dana Hourigan ➢ Email from Frank Ascoli Letter from Thomas Fuller Mr. Loukos read the list of correspondence items. 20. Select Board Member's Comments and Questions Ms. Doherty stated that she wanted to welcome back teachers and students. She then asked Ms. Champagne to follow up with the Recreation Department on naming of brook near Fulton Pond for Lorilee Fish. Mr. Loukos commented that he hoped everyone had a great summer and he was looking forward to participating in the budget process as a Select Board member. Mr. Wilk stated that Mr. Dumas did a good job of closing out items and he wanted to bring up Transit Oriented Development (TOD). He stated he wanted to make sure that Police, Fire and DPW did not have additional cost for personnel and he would like Mr. Reinke to get that information so that they can get a full picture of the TOD. Mr. Feck asked if there was a feasibility study for the parking garage. Mr. Reinke stated that in his opinion the estimate that was provided was not a final cost. Mr. Wilk then stated the Select Board put out an RFP for a firm to assist with Town Manager Search. Ms. Doherty stated that companies have until Tuesday to submit quotes and she will sit down with Ms. Jocelyn LeMaire the HR Director to review the proposals and make sure everything is included that was asked for. Ms. Doherty then stated that Mr. Reinke will make the recommendation to the Board and the firm would attend the September 17th Select Board meeting. Mr. Wilk stated that the new Town Manager would likely start in the Spring because some Town Managers would have to give three months' notice to their current employer and that is the reason for the longer time frame. He then noted that after a Town Manger is hired they will have that person hire the new Assistant Town Manager. 21. Any items not anticipated by the Chair 48 hours prior to this meeting Motion: To appoint Josh Reinke the Acting Town Manager. (Loukos/Doherty) Passes 4:0 Select Board Meeting Minutes September 3, 2025 Motion: To approve a proclamation for 9/11 Ceremony. (Loukos/Doherty) Passes 4:0 22. Adjourn Motion: To adjourn the September 3, 2025 Select Board Meeting at 6:37PM. (Loukos/Doherty) Passes 4:0 / / L>4a, Signature Minutes prepared by Carrie Champagne Date Documents used in meeting: 1. Board and Committee Application from Joseph O'Malley 2. Application for a Class II Auto Dealer License from MG Motors II located at 427 North Main Street 3. Email and information from Southeastern Regional Planning and Economic Development District (SRPEDD) for Joint Transportation Planning Group (JTPG) and Southeastern Massachusetts Metropolitan Planning Organization for replacing the Vacancy for former Town Manager 4. Meeting Minutes of August 13, 2025 S. Consideration of Event Application for a Block Party from Sandra Ukili 6. Consideration of Date Change for Mansfield Girls Softball 7. Emails from Dana Hourigan 8. Email from Frank Ascoli 9. Letter from Thomas Fuller 10. Proclamation for 9/11 Ceremony Select Board Meeting Minutes September 3, 2025