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HomeMy WebLinkAboutMHC 05/08/2023RECEIVED f t) YN CLERKS OFFICE Minutes of the Regular Monthly Meeting of the Mansfield Housing Authority held at 22 Bicentennial Cote JUL 2q A q: Ob and via GoToMeeting on ;`!'4N ;FIELO Wednesday, May 8, 2023, at 7:00 PM P',; SSACMJSETTS The Members of the Mansfield Housing Authority met in Regular Session in person and by video conference at 7:00 PM. The Meeting was called to order by the Chairman, Kevin Doyle at 7:00 PM and upon roll call, those present and absent were as follows: Present: Absent: Kevin Doyle William Snyder Mary Kate Flynn Kenneth Tucker Debra Tatum Also present was the Executive Director, Andrea McDougall, Michael Madan and Linda Cornetta representing the Local Tenant Association, and one resident. A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the General Laws, with the Certificate as to Service of Notice of Meeting attached thereto was read and ordered spread upon the Minutes of the Meeting and filed for record. NOTICE OF MEETING Notice is hereby given in accordance with Section 23A of Chapter 39 of the General Laws that a Meeting of the Mansfield Housing Authority will be held in person at 22 Bicentennial Court, Mansfield, MA and online via GoToMeeting at 7:00 PM on May 8, 2024 CERTIFICATE AS TO NOTICE OF MEETING (Section 23A, Chapter 39, General Laws) I, the undersigned, the duly appointed qualified Executive Director of the Mansfield Housing Authority do hereby certify that on May 2, 2024, 1 caused to be filed, in the manner provided by Section 23A, Chapter 39, General Laws, with the Clerk of the Town of Mansfield, Massachusetts, a Notice of Meeting of which the foregoing is a true and correct copy. IN TESTIMONY HEREOF, I have set my hand this 9'" day of May 2024. Andrea McDougall, EWCUtive Director & Acting Secretary A Motion was made by Ms. Flynn and seconded by Mr. Tucker to Approve Warrant #432 for the Month of February 2024 in the amount of $467,564.35. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Tatum and seconded by Mr. Tucker to approve the Minutes of the April 3, 2024, Regular Monthly Board Meeting. Upon Vote, the Motion passed by a Vote of 5-0. A Motion was made by Ms. Tatum and seconded by Mr. Tucker to accept the Executive Director's Report and Resident Service Coordinator Report. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Mr. Tucker and seconded by Ms. Flynn to approve the Balance Sheets and Quarterly Financial Reports and Quarterly Modernization reports as of March 31, 2024, as Submitted by the Fee Accountant. 2 Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Mr. Tucker and seconded by Ms. Tatum to approve the Drafted Letter to our State Representatives and Senator from the Mansfield Housing Authority. The drafted letter was signed by all present Board members. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Tatum and Seconded by Mr. Tucker to Approve Change Order #1 in the Amount of $116,775.93 and a 90 Day Time Extension for the Park Street Siding Replacement Project #167102. The Executive Director explained that the Architect requested that the contractor provide an estimate for the installation and upgrade to the entrance at 15 Park Street. The work proposed included modified entryway, automatic new storefront door, and flooring. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Flynn and Seconded by Ms. Tatum to Approve the HUD Five Year and Annual Plan. The Board Chairman signed the Civil Rights Certification, Annual Certification and Board Resolution form. Upon Vote, the Motion passed by a Vote of 5 to 0. 9 A Motion was made by Ms. Flynn and Seconded by Ms. Tatum to Approve the Resident Service Coordinator Management Agreement with the Seekonk Housing Authority. Ms. Flynn and Chairman Doyle both indicated that they felt this was a great opportunity for the Mansfield Housing Authority's Resident Service Coordinator. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Flynn and Seconded by Ms. Tatum to Approve the Executive to be a Panelist at the Special Purpose Voucher Conference in Washington, DC. Ms. McDougall said that she had been asked by HUD to be a panelist at a national convention they were holding in Washington, DC. She explained that the Housing Authority was selected because they had a high utilization rate and successful lease up for the Mainstream Voucher Program. The panelists would be answering questions from other Housing Authorities across the country about building a successful program. Ms. McDougall added that the Boston HUD Office made the recommendation for them to participate. She also clarified that the conference was going to be held remotely. Upon Vote, the Motion passed by a Vote of 5 to 0. The Chairman referred to Agenda Item #10 Correspondence A. The Chairman presented the Board with a copy of the Letter dated February 28, 2024, from the Executive Office of Housing and Livable Communities that showed that the Mansfield Housing Authority was awarded $11.361.00 from the Compliance Reserve Fund, to cover the cost of 30 fire devices in the units at Cedar Court. B. The Chairman presented the Board with a copy of the Letter dated April 17, 2024, that updated the Mansfield and Plainville Housing Authority's existing 0 Resident Service Coordinator award to $70,000.00 per year subject to funding availability. The Chairman referred to Agenda Item #9 Questions and Comments. There were no comments from the Board of Commissioners. There were no comments from the Executive Director. Linda Cornetta, Bicentennial Court Resident asked if the landscaping for buildings #28 and #3Q were included in the specifications for the current paving project. The Executive Director explained that the Capital project was not under the Board of Commissioner prevue and that she would meet with Ms. Cornetta during business hours to address her questions. Ms. Cornetta then asked if the Residents would be benefitting at all from the Resident Service Coordinator Management Agreement with the Seekonk Housing Authority. The Executive Director stated that the idea behind managing another Housing Authority's RSC Grant was to expand the opportunities for the Housing Authority's current RSC by building a team of coordinators to work for all the Housing Authority's under the agreement. There being no further business to come before the Board, a Motion was made by Ms. Flynn and seconded by Mr. Tucker to Adjourn at 7:21 PM. Upon Vote, the Motion passed by a Vote of 5 to 0. ApprovedonJune 5, 2024 - Board of Commissioners: