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HomeMy WebLinkAboutMHC 09/11/2024RECEIVED I01v`ffl CLERI(S OFFICE Minutes of the Regular Meeting of the Ma��s, geld Housing Authority held at 22 Bicentennial Court and s bc?l%I%e®titb on Wednesday, September 11, 2024, at 6ip,0r-FMLD ti`,SSt r,{IUSETTS The Members of the Mansfield Housing Authority met in Regular Session in person and by video conference at 6:00 PM. The Meeting was called to order by the Chairman, Kevin Doyle at 6:00 PM and upon roll call, those present and absent were as follows: Present: Absent: Kevin Doyle William Snyder Kenneth Tucker Mary Kate Flynn Debra Tatum Also present was the Executive Director, Andrea McDougall, and no residents or remote callers. A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the General Laws, with the Certificate as to Service of Notice of Meeting attached thereto was read and ordered spread upon the Minutes of the Meeting and filed for record. NOTICE OF MEETING Notice is hereby given in accordance with Section 23A of Chapter 39 of the General Laws that a Meeting of the Mansfield Housing Authority will be held in person at 22 Bicentennial Court, Mansfield, MA and online via GoToMeeting at 6:00 PM on September 11, 2024. CERTIFICATE AS TO NOTICE OF MEETING (Section 23A, Chapter 39, General Laws) I, the undersigned, the duly appointed qualified Executive Director of the Mansfield Housing Authority do hereby certify that on August 28, 2024, 1 caused to be filed, in the manner provided by Section 23A, Chapter 39, General Laws, with the Clerk of the Town of Mansfield, Massachusetts, a Notice of Meeting of which the foregoing is a true and correct copy. IN TESTIMONY HEREOF, I have set my hand this 13th day of September 2024. '�'Olee q" Andrea McDougall, cutive Director & Acting Secretary The Chairman asked for nomination for the position of Chairman. Kenneth Tucker nominated Kevin Doyle for the position of Chairman; There was no second to the nomination. Mary Kate Flynn nominated William Snyder for the position of Chairman; Debra Tatum seconded the nomination. There were no other nominations for Chairman, Mr. Snyder accepted the nomination and it was unanimously voted 5-0 to elect William Snyder to the position of Chairman. Chairman Snyder asked for nominations for the position of Vice Chairperson. Mary Kate Flynn nominated Debra Tatum for the position of Vice Chairperson; Kevin Doyle seconded the nomination. There were no other nominations for Vice Chairperson, Ms. Tatum accepted the nomination, and it was unanimously Voted 5-0 to elect Debra Tatum to the position of Vice - Chairperson. The Chairman asked for nominations for Treasurer. Debra Tatum nominated Mary Kate Flynn for the position of Treasurer; William Snyder seconded the nomination. There were no other nominations for Treasurer. Ms. Flynn accepted the nomination, and it was unanimously voted 5-0 to elect Mary Kate Flynn to the position of Treasurer. `A The Chairman asked for nominations for Assistant Treasurer. Mary Kate Flynn nominated Kenneth Tucker for the position of Assistant Treasurer; Kevin Doyle seconded the nomination. There were no other nominations for Assistant Treasurer, Mr, Tucker accepted the nomination, and it was unanimously voted 5-0 to elect Kenneth Tucker to the position of Assistant Treasurer. A Motion was made by Mr. Tucker and seconded by Mr. Doyle to Approve Warrant #434 for the Month of June 2024 in the Amount of $542,155,90. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Flynn and seconded by Mr. Doyle to Approve Warrant #435 for the Month of July 2024 in the Amount of $963,859.47. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Flynn and seconded by Mr. Doyle to Approve Warrant #436 for the Month of August 2024 in the Amount of $378,775.89. Upon Vote, the Motion passed by a Vote of 5 to 0. t�' A Motion was made by Mr. Tucker and seconded by Ms. Flynn to approve the Minutes of the May 8, 2024, Regular Monthly Board Meeting. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Mr. Doyle and seconded by Mr. Tucker to approve the Minutes of the August 14, 2024, Special Board Meeting. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Tatum and seconded by Mr. Tucker to accept the Executive Director's Report and Resident Service Coordinator Report for June, July, and August 2024. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Mr. Doyle and Seconded by Ms. Flynn to accept the Balance Sheets and Financial Reports as of May 31, 2024, as Prepared by the Fee Accountant. Upon Vote, the Motion passed by a Vote of 5 to 0. 4 A Motion was made by Ms. Tatum and seconded by Ms. Flynn to Approve the Balance Sheets, Quarterly Financial Report, and Quarterly Modernization Report as of June 30, 2024, as Prepared by the Fee Accountant. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Mr. Doyle and Seconded by Ms. Flynn to accept the Balance Sheets and Financial Reports as of May 31, 2024, as Prepared by the Fee Accountant. Upon Vote, the Motion passed by a Vote of 5 to 0. 2024. A Motion was made by Mr. Doyle and seconded by Ms. Flynn to approve the proposed Housing Authority Tenant Account Receivable Write offs for the 2024 Fiscal Year. The Executive Director had provided the Board with a letter from the Mansfield Housing Bookkeeper reflecting Tenant rent accounts that remained uncollected in the amount of $8,251.70. The Family program totaled $7,488.70 and the Elderly program totaled $763.00, Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Mr. Doyle and seconded by Ms. Flynn to approve the Resident Service Coordinator Management 5 Contracts for the Attleboro, Norton, Seekonk, and Walpole Housing Authorities. The Executive Director presented the Board with Management Agreement Contracts for each Housing Authority and explained that the Mansfield Housing Authority will be providing the Resident Services for each Housing Authority, under the prevue of Chyvonn Miller. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Mr. Tucker and seconded by Ms. Flynn to approve the State and Federal Audit result for FYE 2023. The Executive Director noted that Marcum was the company that completed both audits and there were no findings. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Mr. Tucker and seconded by Ms. Flynn to approve the State and Federal Audit result for FYE 2023. The Executive Director noted that Marcum was the company that completed both audits and there were no findings. Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Mr. Tucker and seconded by Mr. Doyle to approve the Change Order #2 for the Siding Project #167102 for the Front entrance Canopy in the Amount of $70,307.00. R Upon Vote, the Motion passed by a Vote of 5 to 0. A Motion was made by Ms. Tatum and seconded by Mr. Doyle to approve the Change Order #3 for the Siding Project #167102 for Additional Storefront Hardware in the Amount of $4,521.83. Upon Vote, the Motion passed by a Vote of 5 to 0. The Chairman referred to Agenda Item #17 Questions and Comments. There were no questions from the Board. There were no questions from the Executive Director. There were no questions from the public. A Motion was made by Mr. Doyle to enter into Executive Session to discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or to discuss the discipline or dismissal of, or complaints or charges brought against, a public officer, employee, staff member or individual. The role call vote resulted as follows: Ayes 7 Nays Kevin Doyle Kenneth Tucker Mary Kate Flynn Debra Tatum William Snyder The Chairman added that the Board would be adjourning from Executive Session and not be returning to Open Session. Approved on September 11, 2024 - Board of Commissioners: RI MINUTES OF THE EXECUTIVE SESSION OF THE MANSFIELD HOUSING AUTHORITY HELD ON September 11, 2024 The Members of the Mansfield Housing Authority met in Executive Session at 22 Bicentennial Court, Mansfield, MA at 6:23 PM. Those present and absent were as follows: Present: Absent: William Snyder Debra Tatum Mary Kate Flynn Kennth Tucker Kevin Doyle Also present was the Executive Director, Andrea J. McDougall A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the General Laws, with the Certificate as to Service of Notice of Meeting attached thereto was read and ordered spread upon the Minutes of the Meeting and filed for record. NOTICE OF MEETING Notice is hereby given in accordance with Section 23A of Chapter 39 of the General Laws that a meeting of the Mansfield Housing Authority will be held at 6:00 PM on September 11, 2024 at 22 Bicentennial Court, Mansfield, MA 02048.The Executive Session was listed as Item #18 on the Agenda. CERTIFICATE AS TO NOTICE OF MEETING (Section 23A, Chapter 39, General Laws) I, the undersigned, the duly appointed qualified Executive Director of the Mansfield Housing Authority do hereby certify that on August 28, 2024, 1 caused to be filed, in the manner provided by Section 23A, Chapter 39, General Laws, with the Clerk of the Town of Mansfield, Massachusetts, a Notice of Meeting of which the foregoing is a true and correct copy. IN TESTIMONY HEREOF, I have set my hand this twentieth day of September 2024. 1 Exe utive Di e ok At 6:23 PM, Motion was made by Mr. Doyle and seconded by Ms. Flynn to go into Executive Session to discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or to discuss the discipline or dismissal of, or complaints or charges brought against, a public officer, employee, staff member or individual and adjourn from Executive Session and not return to Open Session. The Roll Call Vote was as follows: Ayes Nays Kevin Doyle Kenneth Tucker Mary Kate Flynn Debra Tatum William Snyder And it was Voted to go into Executive Session to discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or to discuss the discipline or dismissal of, or complaints or charges brought against, a public officer, employee, staff member or individual and to adjourn from Executive Session and not return to Open Session. The Director referred to an email that had been sent to all Board Members on August 7, 2024, from a current Family Public Housing Resident. The complaint stated the following: "My name is 111MIIIIIII, 1 am a tenant of the Mansfield Housing Authority currently residing at In Mansfield Massachusetts, I am a single mother of two children and a working, full-time student going into my senior year to earn my Bachelor in Science for Social Work, I am writing to you to file a complaint against Executive Director Andrea McDugal and ask for assistance in stopping an unfair eviction proceeding, My rent is current and I have paid off the rears created by Andrea due to a second job I had to take care of me and my children. Andrea has targeted me and my children unfairly. 1 have been a good tenant and neighbor for the three years I have had a lease with MHA. Andrea's unfair practices in her position as Executive Director have harmed my children's and my mental health along with disrupting our security and stability, This situation is stressful and traumatic for my family, Andrea's abuse of process in creating trumped up allegations to remove me and end my lease along with abusing the sheriff's office officers to serve 14-day notices to quit occupancy for any infraction or behavior she deems to undermine her authority as Executive Director. Andrea's manipulation of the legal process for her personal gain creates legal costs and fees for both MHA and the single mothers she targets. Also trauma, reputational harm and damage to credit, financial losses, homelessness for families gaps in education for the children of MHA tenants. Please contact me. Thank you for your time and consideration," Ms. McDougall submitted the current lease agreement, the repayment agreement, the tenant rental ledger, and a detailed timeline of contact efforts made on the Housing Authority's behalf. Ms. McDougall explained that the tenant filing the complaint has had a history of non-payment and late payment of rent. She stated that the tenant had fallen behind in rent at the beginning of the year and that Ms. McDougall personally had reached out to Father Bill's Mainspring to work with their tenant preservation specialist and was able to have Father Bill's pay the resident's outstanding balances. She continued to say beginning in May of 2024 the tenant started to fall behind again and a 14-Day notice to quit was issued per the rental agreement. Ms. McDougall added that between the efforts she made to personally reach out for assistance for this family, and with the documentation of a detailed timeline provided to the Board, showing efforts made by the Executive Director and the Administrative staff, the claim that this family was "targeted" was absolutely disproved. Ms. McDougall stated that the complaint did not specify how the legal process was "manipulated" and no documentation was supplied how she had personally gained so she was unable to address those statements, outside of stating that they were meaningless and ridiculous. A Motion was made by Ms. Flynn and seconded by Mr. Doyle to Take No Further Action on the Resident Complaint Filed Against Andrea McDougall Because There was no Supporting Documentation or Verification to Substantiate the Claim or that the Executive Director acted inappropriately. The Ayes and Nays were as follows: Ayes Nays Kevin Doyle Kenneth Tucker Mary Kate Flynn Debra Tatum William Snyder And it was unanimously Voted to Take No Further Action on the Resident Complaint Filed Against Andrea McDougall Because There was no Supporting Documentation or Verification to Substantiate the Claim or that the Executive Director acted inappropriately. The Chairman asked for a motion to Adiourn. There being no further business to come before the Board, a Motion was made by Mr. Tucker and seconded by Ms. Flynn to adjourn from Executive Session at 6:33 PM and not return to open session. The role call vote resulted as follows: Ayes Nays Kevin Doyle Kenneth Tucker Mary Kate Flynn Debra Tatum William Snyder Approved on October 2, 2024 - Board of Commissioners: On October 2, 2024, The Board of Commissioners voted to approve the public release of the Minutes from the Executive Session held on Wednesday, September 11, 2024. A Motion was made by Ms. Flynn and Seconded by Mr. Tucker to approve to release the minutes from the Executive Session held on Wednesday, September 11, 2024. The role call vote resulted as follows: AYES NAYS Kenneth Tucker Mary Kate Flynn Debra Tatum