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HomeMy WebLinkAboutSelect Board 06/04/2025Select Board Meeting Minutes June 4, 2025 Present: Mr. Walter Wilk, Chair; Mr. Michael Feck, Vice -Chair, Mr. Kostas Loukos, Cle(k; and Ms. Maureen R. Doherty were present in Meeting Room 3 A/B at Town Hall. Mr. Matthew Vl �� ",- Manager/Finance Director was also present. Mr. Brendan Roche was note s tiVrson ut was on virtually listening to the meeting and arrived in person at 6:33PM. Zn15 .IUia 20 A D 30 Not Present: Mr. Kevin Dumas, Town Manager 1. Call To Order Select Board Meeting- Pledge of Allegiance Mr. Wilk called the meeting to order at 6:02PM. He then read the broadcast message and asked those present to stand for the pledge of allegiance. 2. 6PM Public Hearing in accordance of M.G. L. Chapter 148 Section 13 for Consideration of the Flammable Gas License Application Amendment for DLC Corp. dba Live Nation for the storage of Class IA flammable liquid from 6,000 gallons to 8,000 gallons located at 885 South Main Street Mr. Loukos read the public hearing notice for the record. In accordance with the provision of the Massachusetts General Laws Chapter 148, Section 13, the Mansfield Select Board will conduct a public hearing on Wednesday, June 4, 2025 at 6:OOPM on the application of DLC Corp. dba Live Nation for an amendment to the license for the storage of a Class IA flammable liquid from 6,000 gallons to 8,000 gallons located at 885 South Main Street in Mansfield. The hearing will be held in Meeting Room 3A/B, Third Floor, Town Hall, Six Park Row, Mansfield. Anyone interested in or wishing to be heard on this application should appear at the time and date designated. If you are unable to attend the meeting and have concerns, please submit your comments in writing to the Select Board's office at Six Park Row, Mansfield, MA 02048. Motion: To open the public hearing at 6:04PM. (Loukos/Doherty) Passes 4:0 Chief Desrosiers was present in the meeting room and Jason Sandoval, Manager of the Xfinity Center was present virtually. Chief Desrosiers stated that the Xfinity Center wanted to amend their license for flammable gas storage of propane from 6,000 to 8,000 gallons. He stated that the gas is stored throughout the property of 885 South Main Street and is not in one location. He stated that the propane is inspected yearly by his department and he has no issue with proposed amendment. Mr. Sandoval stated that they are being proactive seeking the amendment because they will be at the cusp of 6,000 gallons and want to ensure they do not go over their cap. There were no questions from the Board or members of the public in person or virtually. Motion: To close the public hearing at 6:07PM. (Loukos/Doherty) Passes 4:0 Motion: To approve the flammable gas license amendment for DLC Corp. dba Live Nation for the storage of Class IA flammable liquid from 6,000 gallons to 8,000 gallons located at 885 South Main Street. (Loukos/Doherty) Passes 4:0 3. Presentation of Parade Float Winners by the 250th Celebration Committee Ms. Griffin and Mr. Robert MacDonald, Chair of the 250th Committee were invited to come forward. Ms. Griffin began by thanking the dedicated 250th Celebration Committee members for the work on the Spectacular Anniversary Parade as well as several others who were instrumental of the success of the parade including the office staff, Mr. MacDonald and those on the parade advisory group. Mr. MacDonald then spoke and offered his thanks to many individuals who helped the parade be successful. He then presented awards to the float winners. Third place was awarded to the Mansfield Class of 1973, second place was awarded to Willow Crossing and first place was awarded to the Mansfield Elks. Each of the groups came forward to receive their ribbon and pictures were taken. Mr. Wilk asked what was coming up Select Board Meeting Minutes June 4, 2025 next. Mr. MacDonald stated that the next event is August 22-24 for Spirit Weekend. He stated that there would be events at Fulton Pond and Memorial Park. He stated that the Congregational Church has been hosting a speaker series and the next one is with Dr. Rayna Freedman on June 28tn. Lastly, he noted that there will be fireworks scheduled for October 181n. Mr. Wilk commented that the parade was well received. 4. Town Manager's Report ➢ Metropolitan Planning Organization (MPO) Appointment and Designee ➢ Bargaining Update ➢ SEMRECC Update ➢ Sign and Facade Program Recipient Follow-up ➢ Xfinity Center Kick Off ➢ Road Construction Update ➢ FY2026 Senate Budget ➢ Miscellaneous Select Board Questions and Comments on Town Manager's Report Mr. Matt Violette read the report provided by the Town Manager. Mr. Violette went through each of the items above to update the Board. There were no items for the miscellaneous report item. Ms. Doherty asked what MECC was and Ms. Champagne responded that it was the Metacomet Emergency Communications Center located in Norwood. Ms. Doherty asked if it was adding one community and Mr. Violette responded it was adding several other communities. Ms. Doherty then asked if the assessment would go down and Mr. Violette was not sure but in theory that is the idea to reduce the assessment. S. Discussion and Consideration of One Day Liquor License for Mansfield Elks Mr. Mark Walsh, Secretary of the Elks was present and stated that they are seeking a one -day beer and wine license for an outdoor fundraising event. He stated that there will be two bands outside and two bands inside. Mr. Loukos asked if the bar would be open inside if the bar was going to be outside. Mr. Walsh responded that they will both be open. Motion: To approve the one -day beer and wine license for the Mansfield Elks and waive the $25 fee. (Loukos/Doherty) Passes 4:0 6. Interview Ryan Maxwell for Planning Board Vacancy Mr. Feck recused himself and stated that he was not going to participate in the interviews for appointments to the Planning Board, Zoning Board of Appeals and Conservation Commission. Mr. Wilk stated that Mr. Maxwell would be interviewed tonight and two other candidates will interview on June 18tn Mr. Ryan Maxwell came forward and introduced himself to the Board. He stated that he is a lifelong Mansfield resident and is a Civil Engineer. He stated that he is currently on the Zoning Board of Appeals and the Board of Health. He stated that if he were appointed to the Planning Board he would be resigning from ZBA and would not be renewing for another term on the Board of Health. Ms. Doherty asked him how his experience on other boards would help him in serving on the Planning Board. Mr. Maxwell responded that the Zoning Board applies the best and stated that it is important to be consistent and fair. Mr. Loukos asked Mr. Maxwell if his professional job could that influence a decision on the Planning Board and Mr. Maxwell responded that he would recuse himself if there was a conflict and has had to do that a couple of times on the ZBA. Mr. Wilk asked him what makes him a strong candidate to serve and Mr. Maxwell responded that he is passionate about the Town and considers himself a zoning nerd. 7. Interview and Consideration to Appoint Lori DeTrolio to the WWII Scholarship Fund Committee Ms. Lori DeTrolio came forward and Mr. Loukos asked her to tell the Board a little bit about herself. Ms. DeTrolio stated that she has lived in Mansfield most of her life and is a teacher in Wrentham and has helped her daughters fill out multiple scholarship applications. Mr. Feck asked her what attracted her to apply for this Select Board Meeting Minutes June 4, 2025 committee and Ms. DeTrolio responded that because she is familiar with scholarship applications and now has time to volunteer. Ms. Doherty asked her the ethics question and she responded that her daughters are older and their friends are past the scholarship age and if it was someone she knew she would excuse herself. Motion: To appoint Lori DeTrolio to the WWII Scholarship Fund Committee to an unexpired term to expire on December 31, 2027. (Loukos/Doherty) Passes 5:0 B. Discussion and Consideration of Board and Committee Appointments Mr. Wilk went through each of the board and committee appointments and liaison roles and the members commented on each that interested them. Ms. Doherty was assigned CIP, Community Service Awards Committee, Town/School Needs Assessment Committee and the COA Liaison. Mr. Feck was appointed to the Budget Subcommittee and Planning Board Liaison as well as the Bristol County Advisory Board. Mr. Loukos was appointed to the Audit Committee and Town/School Needs Assessment Committee and the Liaison to the IDC. Mr. Roche was assigned to CIP and DEI and a liaison to Open Space. Mr. Wilk was assigned to Budget Subcommittee and TIF. Motion: To appoint Michael Feck to the Bristol County Advisory Board (Loukos/Roche) Passes 5:0 9. Discussion of the Select Board Summer Meeting Schedule The Board discussed the summer meeting schedule and altered the schedule. The July and August meeting dates will be July 9th, July 30th and August 13th. The Board will also meet on August 20th but it will be a workshop with Town Labor Counsel to review policies. 10. Discussion and Consideration of License Agreement for Hands -On Montessori School, Inc. Ms. Champagne explained that this is a yearly license for a fence that is on Town property. Mr. Roche asked what information was different from last year and Ms. Champagne responded that the only thing that changed were the dates. Motion: To approve the License Agreement for the Hands -On Montessori School. (Loukos/Doherty) Passes 5:0 11. Discussion of the Process to Surplus the Roland Green School Mr. Violette stated step one is for the School Committee to take a vote to return the property to the Town. Then the Select Board would vote for it to be declared surplus and it then becomes a warrant article at Town Meeting. Mr. Violette also stated that he had a conversation with Mr. Ed Donoghue who believes the property will be ready to turn back to the Town by the end of July. Ms. Doherty also asked that the Board gets the environmental reports for the property. Mr. Feck asked if it would go through procurement and Ms. Doherty stated that it could and it could also go through auction. Mr. Violette stated that given it is Town property verses tax title there is more flexibility. Mr. Wilk stated that money could be borrowed from stabilization for the tear down of the building and then once the lots are sold they can put the money back. He commented that there are five or six lots and they could sell for $175,000 to $250,000 each. 12. Discussion and Consideration to Appoint a Member of the Select Board to the Southeastern Massachusetts Metropolitan Planning Organization and document that their appointee with be Mr. Kevin Dumas Mr. Feck commented that whoever is appointed would then designate Mr. Dumas as their designee and he would attend the meetings. Mr. Feck then stated that he would be willing to do it. Mr. Roche also stated that he would be willing to do it as well. Motion: To appoint Michael Feck as the Select Board Representative to the Southeastern Massachusetts Metropolitan Planning Organization and to document that Michael Feck's appointee will be Mr. Kevin Dumas that will attend on their behalf. (Loukos/Roche) Passes 5:0 Select Board Meeting Minutes June 4, 2025 13. Update on Policies and Procedures for June Meeting Mr. Wilk asked Ms. Doherty to give a summary to the new members of what the Select Board is doing with the policies. Ms. Doherty stated that the Select Board started a comprehensive review of all policies. She stated that the Police Departments are all set and are not public. She stated that they are up to date and have a schedule of when they are reviewed based on the accreditation the department has. She then stated that the Finance policies are being reviewed by Town Counsel. Mr. Violette commented that they received feedback from Town Counsel on the Finance polices and the current policies may need some minor changes to the language. Ms. Doherty stated that Labor Counsel wants to focus on the HR policies because that is where the most risk is. She noted that they are also going to work on an employee handbook and a handbook for Board and Committee members. Ms. Doherty stated that she booked Labor Counsel to meet with the Select Board on August 20". Ms. Doherty then noted that June 11th is scheduled to have a training and onboarding with regular Town Counsel. She stated that the training will include explanation of the laws effecting Select Board, correspondence at meetings, executive sessions, meeting agendas and financial responsibilities. 14. Public Comment (Per the Select Board Operating Procedures: The Chair may give visitors who are not listed on the agenda an opportunity to speak to the Board during the Public Comments session; however, the Chair may limit their speaking time at the discretion of the Chair.) There were no comments from the public. 15. General Budget Discussion — Including Budget Subcommittee Update The general budget discussion agenda item is a regular Select Board agenda item that will be for the discussion on any fiscal year budgets and may include discussions of past fiscal years or future fiscal years. Mr. Violette updated the Board on an additional reserve fund transfer request that he has from Mr. Shawn Precourt, Water Operations Manager for an unscheduled water main project on Avon Street with an amount of $50,000. This will come from the water reserve fund. Mr. Violette had no other budget updates. Ms. Doherty asked if he is looking closely at the end of year spending to make sure departments are spending prudently. Mr. Violette stated he does look closely as well as the Town Accountant and noted that department budgets were reduced in fiscal year 2025 and he does not anticipate turnback's like in prior fiscal years. 16. Select Board Member Committee and Liaison Updates Mr. Feck provided an update from the last Planning Board meeting. He stated he attended the meeting to listen to the discussion on a property on Gilbert Street that could be a 40Y starter home district. He stated that they are looking to have this on Fall Town Meeting and will be looking to meet with the Select Board. Ms. Doherty stated that she was at the Council on Aging and on June 6th there is the Senior Safety Day. She also noted that there is a survey out for being an Age Friendly Community and Triad will be undergoing a rebranding and there will be more information seen on that. 17. Public Comments (Per the Select Board Operating Procedures: The Chair may give visitors who are not listed on the agenda an opportunity to speak to the Board during the Public Comments session; however, the Chair may limit their speaking time at the discretion of the Chair.) There were no comments from the public. 18. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses and events have been routed through Town Hall Departments and any conditions have been noted below. A. Vote to Approve Meeting Minutes: ➢ May 7, 2025 B. Vote to Approve Warrants: Select Board Meeting Minutes June 4, 2025 ➢ Town Vendor Warrant No. 25048T in the amount of $1,066,935.06 ➢ Electric Vendor Warrant No. 25048E in the amount of $70,371.54 ➢ School Vendor Warrant No. 25048S in the amount of $998,953.99 Y Town Vendor Warrant No. 25048TL in the amount of $17,037.50 ➢ Town Vendor Warrant No. 25049T in the amount of $1,384,887.19 ➢ Electric Vendor Warrant No. 25049E in the amount of $1,553,696.02 ➢ School Vendor Warrant No. 25049S in the amount of $8,163.49 C. Consideration of Permits and Licenses: ➢ Consideration of Drainlayer's License for Biszko Building Systems, Inc. ➢ Consideration of Entertainment License for Lawadessa Cafe ➢ Consideration of 2025 Renewal for the Rusty Bear Common Victualler License D. Proclamations: ➢ HearWell LLC Ribbon Cutting ➢ Mansfield Schools Retirees ➢ Firefighters Memorial Sunday Motion: To approve the consent agenda. (Loukos/Roche) Passes 4:0:1(Maureen Doherty abstained 25048TL) Mr. Loukos read the list of Mansfield School employees that were retiring. 19. Consideration and Approval of Town Payroll Warrants: ➢ Town Payroll/Town Medicaid Payroll 2547PT in the amount of $929,804.90 Motion: To approve Town Payroll/Town Medicaid Payroll 2547PT in the amount of $929,804.90. (Loukos/Doherty) Passes 5:0 ➢ Town Deductions Vendor Payroll 2547TV in the amount of $299,531.78 Motion: To approve Town Deductions Vendor Payroll 2547TV in the amount of $299,531.78. (Loukos/Doherty) Passes 5:0 ➢ School Payroll/School Medicaid Payroll 2547PS in the amount of $1,992,312.06 Motion: To approve School Payroll/School Medicaid Payroll 2547PS in the amount of $1,992,312.06. (Loukos/Doherty) Passes 4:0:1 (Doherty Abstained) ➢ School Deductions Vendor Payroll 2547SV in the amount of $591,452.01 Motion: To approve School Deductions Vendor Payroll 2547SV in the amount of $591,452.01. (Loukos/Doherty) Passes 5:0 20.Correspondence ➢ none 21. Select Board Member's Comments and Questions Mr. Loukos and Mr. Feck had no comments or questions. Ms. Doherty wished all the Mansfield graduates a wonderful graduation. Mr. Roche also thanked everyone who attended the Memorial Day service and recognition of the new memorial on the corner of Spring Street. 22. Any items not anticipated by the Chair 48 hours prior to this meeting There were no items. 23. Adjourn Motion:.To djourn the June 6, 2025 Select Board Meeting at 7:3213M. (Doherty/Roche) Passes 5:0 6 /1/�-5 Signature Date Minutes prepared by Carrie Champagne Select Board Meeting Minutes June 4, 2025 Documents used in meeting: 1. Flammable Gas Storage Application for Xfinity Center and Memo from Fire Chief Desrosiers 2. Mansfield Lodge of Elks One Day Beer and Wine License for Outdoor Fundraiser 3. Board and Committee Applications from Ryan Maxwell and Lori DeTrolio 4. Draft List of Board and Committee for Select Board Assignments 5. Draft License Agreement for the Hands -On Montessori School 6. SMMPO Appointment Information 7. May 7, 2025 Meeting Minutes 8. Drainlayer's License Application for Biszko Building Systems, Inc. 9. Common Victualler License from the Rusty Bear 10. Entertainment License Application from Lawadessa 11. Draft Copies of Proclamations Select Board Meeting Minutes June 4, 2025