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HomeMy WebLinkAboutKMB 03/11/20254R,pINCI ��' Empowering residents, businesses and government to make Mansfield a greener, cleaner place to five, work and play." KEEP MANSFIELD BEAUTIFUL COMMITTEE Meeting Minutes Meeting Date: 11 March 2025 @ 7:00 p.m. Location: Room 3A/B-Mansfield Town Hall Attendees: Jeff Ward (Chair), Kelly Kemp, Janice Wivagg,-Kara DesRoche, Martha O'Connell, Pat Colbert, Danielle Dupre, Ana Newell Welcome & Call to Order • Meeting called to order at 7:06 p.m. • Motions were made to accept minutes from the KMB meeting of 27 February 2025 approved by KMB members in attendance. o H u, Treasurer's Report Treasurers Report as of 11 March 2025 r Town Account FY 2025: $12,819.23 Mural Account: 8 000:3 Q Net Total: $20,819.59 Ln n r*i Breakdown of Financials by KMB Pro¢ram Program Town Hall Account ; PayPal PayPal Fees, . Expenses FYT�I,,,. Cleanup 2024 0 0 0 0 0 Cleanup 2025 0 0 0 0 0 Flower Barrels 2024 $85.00 0 0 0 $85.00 Flower Barrels 2025 $60.00 0 0 $50.00 $10.00 Adopt -a -Spot 0 0 0 0 0 Nip Bottle Stipend 2024 $650.00 0 0 0 $650.00 Nip Bottle Stipend 2025 I $2,350.00 0 0 0 $2,350.00 KMB Admluhtratton` $2,721.06 $390.00 $1.94 $540.83 $2,568.29 pg. 1 e 1 Program Town Hall Ni Pro ram Sti end Breakdown Table Note: Both the FY 2024 and FY 2025 Totals are reflected in the main Financials Breakdown table. pg. 2 Account PayPal PayPal Fees Expenses FYT Family Fun Night $203.50 $15.00 $0.63 $0.00 $217.87 Totals FY 2025 $6 068.93 $2.57 $590.83 $5 478.10 Total Balances Prior Yrs. $7,341.13 $7,341.13 Total FY 2025 $12,819.23 Mural Account* $19,217.36 0 0' $11,217.00 $8,000.36 NET Total including Mural Account w. T3' � 7 ,r" ., . �: 7 '+ �,, . �+2Q;8�.7. Business Dubs JordamU.. West RNR Mansfield Liquor Mart Name.... Liquors Bristol Mansfield Rte.106 Liquors Liquors Contact Aus _Variety 76"0 11IMMIMEMM92MMMIMEMIZEIM Additional Financial Notes • KMB received $3,450.to date front 2025 fundraising efforts vs: receiving only $1250 in 2024. • Ana Newell spoke with Geno's owner about the outstanding balance due for 2024 flower barrels. The owner will include past payment with his 2025 order. • Non -Profit Gift Fund grant requests will be open from 4 February 2025 through the end of June. Funds are distributed in July. Consider submitting a funding request for light illumination of the,, mural. Fundraising Donor List Ana Newell posted the Fundraising Listspreadsheet with donation amounts on Google'drive The largest donations were in the amount of $500. Mansfield Women of Today recently donated $300. KMB will consider recognizing large donors (amounts of $500+) at the cleanup picnic as it did in the past. Ana will work with Janice Wivagg on" Thank You" acknowledgements for donations. " i Traffic Light Box Wrap Pat Colbert presented, the latest 3D,option ,designed by Karen Reardon for the, traffic light box at the Rte.. 106 and Hope ,Street intersection. The wrap design includes vibrant pansies - a, signature of KMB's spring downtown flower barrels. More yellow pansies were interspersed with the purple and reddish florals. The-, KMB logo is now placed near the bottom of the wrap on the side that faces traffic heading on Rte. 106 toward the Easton line. There was past discussion regarding possible placement of the Town of Mansfield Seal on the design. The committee decided to omit that seal as it detracts from the design.,If we learn it will be required, Karen can place the seal on the back of the wrap. The committee members voted to accept the latest design sp we can move the project forward and get the wrap installed,for the ,�50'h . Anniversary activities. The vendor (Cool Air Creations from Smithfield, RI) suggested taking final measurements, on the box as one side of the box is not smooth. The vendor will charge for travel to the site. This charge is not included in the price of the wrap creation and installation ($900- $1,000)., The committee members voted to accept and fund the additional travel costs (approx. $125.) Pat will work with Ana Newell and the vendor to obtain an,invoice for the travel costs associated with measurement, Karen Reardon and Pat Colbert will, likely plan to meet the vendor rep at the site on the scheduled measurement day. Karen wants,to ensure, a clean design resolution. Martha O'Connell will complete and submit the application form and letter required by the Select Board for design approval. Pat Colbert and Martha will work through Nancy Griffin to obtain approval from the Town Manager and will request a place on the Select Board's upcoming agenda to review the design for their approval. Free Trees , Neil Rhein, Director of Keep Massachusetts Beautiful, contacted KMB about the offer of free trees from the Patriot Subaru North Attleboro business. The business is tied to the national Subaru/ Arbor Day Foundation (ADF) Tree Program. Subaru purchased 100 trees, native to our climate, that are, being delivered between April 7-11. The trees are 2'- 4' tall and ready to plant. There are approximately 40 trees that can be split amongst 4 towns. Ana Newell volunteered to take the lead on this for our committee. Ana will need to coordinate with Neil and the town regarding any location and placement of the trees. Types of trees available may determine viability of site placement. Sites that were discussed by the committee for placement included: JJ ' pollinator garden, Memorial Park, Rte. 106 embankment, Fulton''§ Pond and bike path. Kara DesRoche is pg. 3 adopting the JJ pollinator garden and thinks the site can use 2 trees for shade. Watering young trees , during the first year is a concern. Committee members will send Ana any ideas on tree,placement for, consideration. Mural Project There is $8k left in the project budget and the remaining work will be scheduled for completion as soon as the weather permits. Kelly Kemp reached out to the artist for a timeline to complete the remaining work. Originally, $5k of the remaining funds were slated to fund the additional new artwork/full mural revarnish. The remaining $3k could be used to cover the costs of any necessary future touch-up work on any new vandalized areas of the mural,as well as any new future artwork. Any remaining funds could revert into the mural account for future mural maintenance. Since the committee wants the project finished before some of the events tied to the town's 250th Anniversary commence, the committee discussed getting the total revarnish job completed without adding any new artwork to the mural. The extra artwork might have included adding any logo or acknowledgement of the 250" Anniversary to the mural. The committee discussed using a plaque or some alternative to acknowledge' the mural refresh in conjunction with the 2501 Anniversary instead of adding a logo or art. This will help ensure the remaining mural work is ready for display in a timely manner. Ana Newell will check records to see if the artist was paid in full for the revarnishing job.'Going forward, Kelly and'Jeff Ward will work together on corresponding with the artist to get the remaining work completed. " At the January and February' meetings"the committee also discussed illuminating the mural and possibly the Rte. 106 embankment area as part of the town's August Incorporation Weekend celebration activities. There is a "Spirits Crawl" planned for the Friday evening of that weekend (August 22-24), Any excess funds in the mural could possibly be used to defray the costs of the mural lighting. Jeff Ward recently met with Joe of Mansfield Electric to discuss the company's possible assistance with the mural lighting needs. While the company cannot help`with low voltage electricity, it can assist with lighting ideas and options. Jeff will look at the mural site soon with Mansfield Electric reps. The cost of the lighting needs to be ` considered by the committee to move forward with the illumination idea. The committee should consider' applying to'the'Non=Profit Gift Fund for the mural lighting costs once a cost estimate is known.' KMB Contributions to the 250th Anniversary Celebration Nancy Griffin attended our KMB meeting in February and we discussed possible activities/items that KMB can contribute to the 250' Committee. The following ideas were proposed and are being worked on by the committee: • Mural Restoration — KMB will coordinate with artist Ian Gaudreau once the weather improves to apply the final protective varnish. See the Mural Project notes section in this document for more details. �r • Mural Illumination Event Provide mural/106 embankmentlighting for the August celebration weekend. Hopefully, KMB can fund the costs of lighting required and Mansfield Electric will assist as they are able. The committee discussed showcasing the illumination during the August' Friday night "Spirits Crawl". KMB may ask Ian Gaudreau to attend the illumination. Downtowd250t1 Flower Barrel Flags - KMB will purchase flags with the 2561 celebration logo for the downtown flower barrels. Extra flags may be used for other celebration activities. Pat pg. 4 Colbert and Kara DesRoche will research and report on flag costs & product options at the April 81 KMB meeting. Nancy Griffin will ask for permission to use the official 2501 logo on flags.' • Downtown Parade Participation - KMB Committee members and volunteers hope to march near the tail end of the parade on 171 May to increase KMB awareness. Jeff Ward to discuss logistics with Rob McDonald. KMB may reach out to some Spring Cleanup participants to invite them to march with us. • Downtown Barrel - Paint a'2501 themed barrel for signing on Family Fun Night. See the section on Painted Barrels for more details. ` 250t1 Quilt Square —'KMB will provide a KMB logo themed quilt square for the 250' quilt being sponsored by the Cultural Council. Martha O'Connell picked up the instruction packet at Park &`Rec and will get the quilt square processed with the KMB logo and return to Town Hall. KMB Spring Cleanup Pienic (Saturday; April 26th) - KMB offered to engage residents and spread the word on the 250th celebrations via'a display table at the picnic on South Common. Other celebration discussion items included: . • Downtown Business Window Painting — Sue Feeley from Sue's Cleaners was heading up this effort for the 250' Committee in,conjunction with MHS Art Dept. Although the idea might tie in with our KMW,,`We Noticed" Program, KMB members cannot commit to helping with this effort at this time as,qur.committee is focused on our upcoming Spring/Summer program initiatives. Trash Can Be Beautiful- Painted Barrels The committee hoped to host another painted barrel event this spring and a barrel inventory by DPW indicated there are 5 barrels available for painting and distribution. Since the timeframe for a formal event at the DPW facility is likely not a viable option at this time, Kelly Kemp hopes to reach out to several groups to get these barrels delivered and painted offsite. She will be coordinating with Andy Littig, , (DPW) to help get the barrels distributed in time for the 11111 May parade or at least in time for August celebration activities at Memorial Park. The committee would like one barrel painted with the logo and theme dedicated to the town's 2501h Anniversary for the Family Fun Night activities. 2025 KMB'Annual Spring Cleanup Event The date for the spring event is scheduled to take place on Saturday, 26 April 2025. The South Common location was, approved for the picnic and the committee will also use the site for late registrants who require a cleanup route on the day of the event. There will be,a route map available for assignments and Kara DesRoche volunteered to help assist with the late registrants. Kelly Kemp will try to devise a good method to track late, registrations online to help us anticipate the numbers of late registrants at South Common. The late numbers were larger than anticipated last year and the committee would like to investigate ways to better anticipate the late sign-ups. T-shirts will need to be brought to the South Common for the late registrants. Kelly Kemp opened participant registrations on the website and will announce it on other social media platforms and in the March Newsletter. Pat Colbert will send emails out starting next week and look to recruiting the town sports teams. Kelly Kemp also contacted the photographer we used at last year's picnic to request his availability. Jeff Ward plans to acknowledge Tom at the picnic event for his photo contributions. pg. 5 Park & Rec needs to be contacted about the availability of the large outdoor, games so games can get delivered to the picnic site. Jeff Ward will check the availability of the wireless we used at Fulton's Pond picnic and will also contact Cousins Pizza about providing pizza for the picnic once we get better; participant numbers. Pat Colbert ordered the event banner to be displayed over Rte. 106 during the 2 weeks prior to the cleanup date. Pat plans to order some event T-shirts as the event date gets closer and the number of participants is more accurate. We hope some participants can recycle and wear their old T-shirts. Mike Healey and Pat Colbert will check the inventory at Fruit Street for gloves, etc, in case additional items are needed. Danielle Dupre will pass her key to the storage site to someone on the committee while she ,is on leave. We believe gloves need to be ordered for the cleanup and Ana Newell will assist with the purchase of 300 pairs. Committee voted to approve the cost of the new glove purchase for $128.88. Flyers, for the cleanup need to be printed and Ana Newell will get them to Allegro once the updates are made so they can be distributed. There was a brief disqussion about the sponsor/donor wall, but no final decision was made on moving forward with that idea. Danielle Dupre mentioned that MHS Marching Band wanted to volunteer at this year's cleanup. Suggestion was made to get the members fo register online: Depending on the volunteer numbers, we may need more food, snacks, etc. Mike Healey usually gets the water 66M Stop & Shop as well as some volunteer help. Kelley Kemp offered to help with the snacks needed. We likely will need to solicit some additional picnic help as Danielle and Kelly are not available on the day of the event:` The committee will discuss additional event logistics at our April meeting. We Noticed! No new updates as of 11 March 2625. Downtown,Flower Barrel Program No new updates as of 11 March 2025. Pat Colbert ordered 125 pansy plants from Patrick Lyons Nursery for the, downtown spring flower barrel program. Pat will send email notices for barrel commitment to the usual downtown business participants in March. She will also let the committee know if she, plans to visit;any of the downtown business; owners. Cost of each flower barrel will remain at $60 for the season and the Pansies will be replaced mid-sea§on' with Angel Begonias. Business owners will be encouraged to pay when the pansy barrels are installed. Weather permitting, the pansies will be planted mid- April and before the Spring Cleanup. ' Pat Colbert and Mike' Healey will check the barrels at Fruit Street storage and make sure they are prepped before DPW distributes them. More updates to come. c< TRAIN STA Sign and Barrier The signage and a barrier at the train station location were put in place by the Clemmey Family and Ana Newell reported that the family had not yet removed the barrier:due to winter weather. Ana will follow up again on the barrier removal as well as reach out to Elizabeth Clemmey about potentially adopting the site. MO Adopt -a -Spot No new updates as of 11 March 2025. Litter Busters The next volunteer cleanup event is scheduled for March 15". Cleanup will begin at the downtown train station. Contact Neil Rhein if you want to participate. Massachusetts Clean Community Awards This event is scheduled for Thursday, May 1511 at the Village Hall in Framingham. Cindy Fitzgibbons from local ABC Channel 5 hosted last year. Anna Newell and Jeff Ward attended and had a great time representing KMB. KMB Meeting Dates for 2025 Jeff Ward sent the proposed meeting dates to committee members for the 2025 calendar. Next meeting scheduled for Tuesdav, April_8s . Other calendar meeting dates: Tuesday (April 8) Save the Date: Saturday (April 26) - 2025 Annual Spring Cleanup and Picnic at South Common Tuesday (May 13) Tuesday (June 17) Meeting Adjournment Meeting Adiourned: 9:15 p.m. Minutes approved on Secretary signature: PB• 7 . _, - : i. ;�. . ,: �,;. ,> � .�