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Home My WebLink AboutKMB 02/27/2025BOAS AO\ IIP gAtl il[A IiIAU I..V•. ,\i1111f1 ^Empowadng res/dents, buslnesses and goveminent to make MensAeld p gleaner, cleaner, place to /Iva, work and p/ay." KEEP MANSFIELD BEAUTIFUL COMMITTEE Meeting Date: 27 February 2025 @ 6:00 p.m. Location: Room 3AB-Mansfield Town Hall Attendees: Jeff Ward (Chair), Kelly, Kemp, Janice Wivagg, Kara DesRoche, NIarifi iO�CoUnell, Colbert, Danielle Dupre Absent: Ana Newell .� n Guest: Mike Healey,�Nanpy Griffin, NeU.44e n a (:1 C Al cn "n tv Welcome & Call to Order cn r • Meeting called to order at 6:06 p.m. • Motions were made to accept minutes from KMB meeting of 21 January 2025 before end of meeting and approved by KMB members in attendance. Mike Healey and Kelly Kemp abstained. Treasurer's Report Treasurers Report as of 27 February 2025 Town Account FY 2025: $12.50923 7 Mural Account: $8,000.36 Net Totals $20,509,Sp pg.1 F. Totals FY 2025 $5,758.93 $2.57 $590.83 $5.168.10 Tointlaaluncis Pri $7,341.13 Total FY 2025 $12,509.23 Mural Account* $19,217.36 0 0 $11,217.00 $8,000.36 Ni n Pro ram StiDend Breakdown Business "Dfibi; Wines& Jordamtt West �RNR 'MsinsfiddLlqtmrmarv� Name Liquors Mom Bristol Mansfield Rtt.106 Liquors Variety Liquors Contact Austin (508)339- Miguel (774)284. (774)719. Sean Patel Info Dcbucas 000 Sanchez- 4392 2817 H Mihificidii4io'rmikket(gginsit.com (508)339- Owner 3454 (508)339- 3782 Date of Donations July 2024 $50.00 $600.00 7/101 July 2024 $50.00 $50.00 $50.00 $50.00 August $50.00 S50.00 $50.00 $50.00 2024 September $50.00 $50.00 $50.00 $50.00 2024 0 (9/11) October $50.00 $50.00 $50.00 $59.00 2024 (10130) November $50.00 $50.00 $50.00 $50.09 2024 (11/20) December $300.00 $300.00 2024 (1212) January $190.00 $50.00 $100.00 $100.00 2025 (1/17) As of 214 $50.00' February. 2025 After S50.00 $50.00 2/4/2025 Table Note: Both the FY, 2024 and FY 2025 Totals are reflected -in the main Financials Breakdown table. pg. 2 Additional Financial Notes from January Meeting - No updates,as of 27 February, 2025. • Ana Newell sent invoices to the thlee businesses downtown who had outstanding balances due for the 2024 Downtown Flower Barrpl Program. J,odice & Sons, Inc, on N Main paid balance due., Geno's and Barber. Shop balagcgs are still outstanding. Outstanding balances for the unpaid businesses will be added to their flower barrel costs for the 2025 spring barrels. We will ask for upfront payments in the Spring. • Ana,Newell reported that Stop &. Shop will be sending KMB proceeds from their Reusable,Bag Program in the amount of $63,00. Donation was still pending as of 2/27/2025.. , •- Expenses ($5E10 83) for the 2025Amdraising letters,are reflected in the main KMB Financials > . table.. •.: Due to low donations received in•2024 KMB may inquire if the Town of Mansfield can add a . line for some additional funding -in the upcoming Spring budget,, • Non -Profit Gift Fund grant requests will be open from 4 February 2025 through the end of June. Funds are distributed in July. Consider submitting a.funding requestfor250s',Anniversary', °ul i activities.: iz Fundraising Letters and List While we have competition with the Sestercentennial Celebration fundraising efforts, Jeff Ward remains optimistic that'KMB will te6eive MB`donations as we approach the Spring Cleanup Event, Ana Newell posted the Fundraising List spreadsheet with donation rhounts on Google drive. Annual Town Report Jeff Ward worked with i4,pit Rhein to prepare the KMB information for the town's annual report which was submitted a! the end gf January2025. Traffic Box WrapF Pat Colbert presented several 3D options to the committee that were designed by Karen Reardon for the traffic box wrap at Rte, ,106 and Hope Street traffic light'viteAeotion. The wrap design that the'committee liked"best includes vibrant pansies = a signature of KMB's spring downtown flower barrels. The committee members would like to see'a few more yellow pansies interspersed with the current purple and reddish florals. There is also white space on the front around the KMB logo. There was some concern raised thei the+amount of white space and logo detracted from4he artistic purpose of the wrap. The 1 committee agreed that the KMB logo is important to the design. Pat Colbert will contact Karen Reardon to ask if she can add more flowers to reduce the amount of white space around the logo and/or possibly place the KMB logo nearer the bottom;front or side of the wrapAince,Karen has extensive design There was some discussion regarding placement of the Town of Mansfield Seal on box design. The committeeldecided to omit that seal as'°it.detracts from the design. If we learn it will be required, Karen can likely place, iton the back ofthe -wrap, design.,; Based on Karen's responses to the committee's feedback, we hope Karen can provide an updated design that can be voted on at the March meeting and taken to the Town Manager and BOS for approval. Karen may need to consult with the wrap vendor about placements, measurements, etc. The wrap vendor requires Ir2 weeks' nottge prior to t�te�wrap installation. If we want to get�Oe wrap installedby the 2501 celebration paradelin, May', we should,fnalize design at the March meeting. Funding forthe wrap was already approved (cost for prep and wrap installation approx. roo-$1K). pg. 3 25011 Anniversary Discussion Nancy Griffin `attended our KMB meeting tonight and we discussed possibWactivitie0item"s that KMB can contribute to the 2501 Committee. NadSy is the designated'representative for Mr. Dumas and attends the bi-monthly 2501i'Committee meetings: Nancy promotes the committee's' activities and helps °to coordinate activities between the different town organizations With the goal of making the 2501 Annivelsa& a year-round celebration. There are four premier and cultural evehts'planned to date. Activities for the'anniversary celebration are scheduled for 171 May (Downtown Parade); 2211.241 August (Incorporation Day Weckend)=Friday: Foundation Day Proclamation; spirit crawl, food, cauldrons atFultonrs Pond and evening movie showing the town's past 1501 Anniversary Celebration; Saturday: band music at Memorial Park, food trucks, games; Sunday: paddle boats, foot race and church services 18" October (XFnity.Center Celebration); bonfire, fireworks, food trucks; and OctoberGala or Banquet (date/details TBA). The following ideas were proposed so KMB can partner/participate in the celebration events. • Mural Restoration — KMB will coordinate with artist Ian Gaudreau once the weather improves to do the final cleanup, touch-ups and protective varnish application to the mural. See the Mural Project notes section in this document for more details. • Mural Illumination Event - Provide tnWal/Rte.106 embankment lighting for August celebration weekend. Hopefully, KMB will fund the lights/hardware required and Mansfield Electric_will.do the light installation. The committee discussed the concept of showcasing the illumination during the August Friday night spirit crawl. KMB may ask Ian Gaudreau to attend the illumination. 'Downtown 25016 Flower Barrel Flags - KMB will purchase 100/1501200 flags with the'250'h Anniversary logo for the downtown flower barrels. Extra'flags may be used`for'othereelebration.' activities. Pat Colbert will research and report progress on cost & product options at the March 111 KMB meeting. Nancy Griffin will ask for permission to use the official 2501 logo on flags.i` • Downtown Parade Participation , KMB.Committee members and yolunteers may march near, the tail end of the parade,on 17ah May, to, increase KMB awareness; . Will reagh out to the Spring,,,; Cleanup participants to invite them to march with us. Perhaps do a `Save the Date' through Precinct, Leaders; or solicit participants on; social media platforms., • Downtown Barrel -Paint a-2501�Anniversary themed barrelc,See the section on Painted Barrels.,: for more details,, • 2501 QuiltiSquare — Provide a KMEB logo themed quilt square for the,2501,quilt being , sponsored' by the'Cultural Council. Martha O'Connell will pick up the instruction packet at Park & Rec and get the quilt square processed with the KMB logo. • KMB Spring Cleanup Picnic '(Saturday, April 26th) - KMB offered'to engage residents and : spread the word on the 250th Anniversary activities viaa;display table at the picnic on South Common. Possibly allow someone from the 2501 Committee to sell 2501 merch at the picnic. Other celebration discussion items`includedi '' " ;aJI • Downtown Business Window Painting= Sue Feeley from S�e's'Cleaner$ was heading up this` " effort for the'2501l Committee in conjunction with MHS'Att )Sept. Although the idea'might tie'in" with our KMB "We Noticed" Program, KMB members cannot commit to helping with this effort' at this time as our committee is focused on odr uncomine' SnrinuJSammer uro¢ram initiatives: We did mention that the downtown business, EPEX on N Main, does a beautiful job with painting , their themed windows and received our 2024 award for best window, display, Sue could possibly connect with the business,.owner. Juggler and Face Painter's Needed r Nancy Griffin, mentioned that,Y,here is a need to locate a juggler and face painting artists for the August celebration ,events. If you know of people with these talents, please let Nancy know. ,;, The KMB Committee thanked Nancy for attending our meeting and offered her the opportunity to attend upcoming meetings„if there's need for more,coordination.of the upcoming 250's activities. Letter for Additional/Alternate KMB Board Members A motion was made by Mike Healey and seconded by Ana Newell at the September KMB meeting to pursue additional Board:Meinbers/Alternates. Ana Newell finalized the committee approved letter:and Jeff' Ward sent it to the Select Board for approval, Open position is posted as of 27 February 2025.1 The KMB Committee will also solicit potential members at the annual picnic event. Mural Project I No new projiettiipdates as of 27 February 2025. Kelly'Kemp will provi6 bi odates at the March" ' meeting: See'ii6i6 below frSm the previous'8isefisNions. There is $8k left in the project budget and the remaining work wilt be scheduled for completion this Spring as soon as the weather permits. Originally, $5k of the remaining funds was slated to fund the additional art/full mural revarnish and the remaining $3k could be used to cover the costs of link future necessary touch-up work on vandalized areas of the mural as well as any new future artwork. Those, remaining finds would revert into the mural account for possible future maintenance. Since the committee would, like toget the project finished, before ,the events,tied to the town's 2501s Anniversary occur, the committee discussed getting any major touch-ups and the total revamish job completed without adding new artwork to the mural: This would ensure the muralwould be ready for display -at the anniversary'' celebrations. Kelley Kemp will need to discuss and negotiate proposed remaining work costs and schedule with the artist's manager. The current contract with the mural artist willalso-need to be.amended. In January, the committee also discussed lighting the mural and Rte. 10&embankment area as part of the, town's August Incorporation Weekend celebration activities. There is a "Spirit Crawl" planned for the . Friday evening of that weekend. Excess funds could possibly be used for the mural lighting. KMB will reach out to Mansfield Electric to investigate lighting options and costs. The, committee should also consider,applying to Non -Profit Gift Fund for. the mural, lighting costs.: Trash Can Be Beautiful - Painted Barrels No updates as -of 27 February 2025, Kelly Kemp will provide updates at the March meeting. Josh Reinke has not yet responded to Kelly's inquiry. Our committee would like to host another painted barrelevent this Spring.? A barrel inventory will be needed as we can only replenish the existing barrel supply. Kelly Kemp will coordinate with Josh�Reinke (DPW Director) for possible date/time options. The committee would like to get one barrel painted with the theme dedicated to the town's 250t1 Anniversary. Suggestions were made to reach out to,Kristi Johnson or other artists to see if there is interest in taking on this project. pg. 5 2025 KMB Annual Spring Cleanup Event ' � "; The event is scheduled to take place on Saturday, 26 April 2025. The committee voted on the picnic location and decided on South Common for visibility and location convenience to Town Hall. The location was approved, and the committee will also use the site for'late registrants whorequire a -cleanup route on the day of the picnic. There will be a"route map available for assigntruhts. a „ Kelly Kemp will open participant registration on the website and announce it on other social media platforms during the first week of Marchi Kara Desroehe will'ask Kelly to contact the photographer we ' used at last year's picnic andask`for his availability. Park &'Red'Will need to be contacted about the i availability of the large outdoor games. Jeff Ward will check the availability of the wireless we used at Fulton's picnic. Jeff will also contact Cousins Pizza =ab6Af-'providitigpi&afor.thiypienic. i Pat Colbert ordered the event banner, to be displayed over Rte. 106 during the 2.weeks prior to the.cleanup date: Pat plans to ordersome, event T-shirts and Mike$ealeywill check the,inventory at Fruit Street for± gloves, etc. in case additional items are needed. _ , I I + , e , Danielle Dupre mentioned that MHS Marching Band will volunteer at this year's cleanup. Depending on the number of volunteer members,, we mayineed,more,food, etc; We likely. will need tpasollcit ome additional picnic help as Danielle and Kelly are not available on the day. of the event, l7ie committee will discuss Additional event, logistics at our March meeting. We Noticed! Nonew -updates asof27February 2025., Kara Desroche and Kelly. Kemp presented the 2024award to the new business Ep$x on North Main for their Halloween window display. The business had a winter display in their windows, and it appears they're preparing,a new display for Spring. Kelly posted their windowdisplay photos on, social media. Kelly and Kara would like to expand this program and possibly get the local Cable channel to .cover future presentation&Xhe committee is considering recognizing local businesses throughout the calendar year. Seasonal photos could be posted on various social, media sites.!Kara Degroche mentioned how�'. - festive some of the downtown businesses looked for the winter holidays. Taking photos and tagging the businesses may help promote business awareness and activity. Providing opportunities for residents to vote on their favorite photos and locations were discussed. Further discussion on program enhancement is needed. Downtown Flower Barrel Program Pat Colbert ordered 125 Pansy plants from Patrick Lyons Nursery for the Downtown Spring Flower Barrel Program. Pat Will send notices for barrel commitment to'the'usual"downtown business participants in March. Cost of each barrel will remain at $60 for the season and the Pansies will be replaced mid - season with Angel Begonias. Business owners will be encouraged to paywhen the pansy barrels�are installed. Weather permitting, planting will'be•in mid -April and before the Annual SpringCleanup, .. 5t Pat Colbert and Mike Healey will cheek the barrels at Fruit Street storage and, make sure they are,prepped before DPW distributes them. More program updates to come. TRAIN STA Sign and Barrier No new updates as of 27 February 2025. The signage and a barrier at the train station location were put in place by the Clemmey Family and Ana Newell reported that the family had not yet removed the barrier which is likely delayed due to winter pg.6 weather. Ana will follow up on the barrier removal when weather conditions improve as well as reach out to Elizabeth Clemmey about potentially adopting the site. Adopt -a -Spot No new updates as of 27 February 2025. Ana Newell previously reported that the AaS site on N Main across from Cheng Du will no longer be maintained by Driven Landscapes. Ana will perform site cleanup and provide new plants as the warmer weather permits. She will post an "Adopt Me" sign once site cleanup is completed. The committee discussed possibly doing something special at this site for the 2501" Anniversary parade to be held on 17°i May as it may be on the parade route. A suggestion was made to ask current AaS garden caretakers to plant something special in their gardens as a nod to the celebration activities. Gladiolas were popular in Mansfield's history. The Garden Club is planning to do something using the gladiola theme in their gardens for the celebration. The pollinator garden at Jordan Jackson School still needs to be adopted. Ana Newell received grant funding for the new garden and arranged the prep and planting activities this past Fall. KMB hoped to get an item about the new garden posted in the school newsletter. Kara Desroche is a member of the school's MSA organization and will follow up on the newsletter article. Kara will also work through the MSA and try to get some student families to adopt the site. Follow up is needed. Litter Busters No new updates as of 27 February 2025. Danielle Dupre mentioned that Phish will not be touring in Mansfield this concert season so there's no opportunity to engage them for a summer cleanup activity. Massachusetts Clean Community Awards This event is scheduled for Thursday, May 15' at the Village Hall in Framingham. Cindy Fitzgibbon from local ABC Channel 5 hosted last year. Anna Newell and Jeff Ward attended and had a great time representing KMB. KMB Meeting Dates for 2026 Jeff Ward sent the proposed meeting dates to committee members for the 2025 calendar. Next meeting is scheduled for Tuesday.11 March. Other calendar meeting dates: Tuesday (April 8) Save the Date: Saturday (April 26) - 2025 Annual Spring Cleanup and Picnic at South Common Tuesday (May 13) Tuesday (June 17) Meeting Adjournment Meetine Adiourne Minutes approved on Secretary signature: pg. 7