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Home My WebLink AboutRecreation Comm. 01/28/2025Recreation Commission Meeting Minutes January 28, 2025 RECEIVED FM.IN CLERKS OFFICE Attendees Present: Mitch Bregnard, Chairman; Linda McCabe (6:MgTt0orkA 12 51 Chris Leard, Ed Westhaver and Patrick Latchaw Sherri H. Gurnon; Parks & Recreation Director ; I;.'t:`,';'- IELD Mary Sellner; Parks & Recreation Assistant Dir$kfmiI IUSFTTS 1. The meeting was called to order at 6:OOpm. 2. Minutes of the Recreation Commission Meeting from November 26, 2024. Motion: By Ed Westhaver to approve the Recreation Commission Meeting Minutes from November 26, 2024 as written. Seconded by Patrick Latchaw. Motion passes, 4-0. 3. Visitors: Tyson Iddings and Alyssa Maxwell- Mansfield Youth Lacrosse Mitch Bregnard welcomed the MYL representatives. Mr. Iddings stated MYL is requesting one field at the Plymouth Street Facility for the Girls Youth Lacrosse teams to hold spring practices and games. He informed the Recreation Commissioners that the high school isn't opening any fields to Youth Lacrosse resulting in the Boys and Girls Lacrosse to share Hutchason and Lower Memorial Fields creating some safety issues. Sherri Gurnon informed them that she will reach out to Mansfield Youth Soccer to permit the use of the grass fields again, but at this time, the Girls Youth Lacrosse can have the grass fields on Sunday for games. Sundays are permitted at the discretion of the Parks and Recreation, therefore, they can be permitted for Sundays through the Parks and Recreatioh Department, John McGarry, Mansfield Youth Football and Cheer Volunteer, came to inquire about the use of the High School field by the MYF&C. Ed Westhaver informed Mr. McGarry that the Recreation Department doesn't permit the high school fields. Sherri Gurnon stated that he would need to reach out to the Mansfield High School. 4. Facilities: • Women's Soccer- Danielle Correia Plymouth Street Turf Field; April 6, 27; May 11; June 1- 10:00am-12:OOpm Motion: By Ed Westhaver to approve the field request as written. Seconded by Patrick Latchaw. Motion passes, 5-0. • Mansfield Garden Club / Gardening on the Green Plant Sale- Allyson Anderson Sterling Town Hall Parking Lot May 10- 5:OOam-1:OOpm Motion: By Linda McCabe to approve the request as written. Seconded by Patrick Latchaw. Motion passes, 5-0. • MHS- Tim Selmon; Memorial Park Monday — Friday, March 21 — June 14, 2:00-6:00pm Motion: By Ed Westhaver to approve the request as written. Seconded by Linda McCabe. Motion passes, 5-0. • Mansfield Youth Lacrosse- Tyson Iddings March 15 — June 15; Upper & Lower Memorial: Monday — Friday- 5:00-8:00pm; Saturdays- 8:00am-12:00pm; Sundays- 8:00am-5:00pm Hutchason Field: Sundays- 8:00am-5:00pm Motion: By Ed Westhaver to approve the field request as written with the requested start times moved from 5pm to 6pm. Seconded by Linda McCabe. Motion passes, 5-0. • 2501h Grand Parade- Robert MacDonald Memorial Park, May 17, 9:30am-3:00pm Motion: By Linda McCabe to approve the request as written. Seconded by Ed Westhaver. Motion passes, 5-0. • 250°i Mansfield Spirit Celebration Kick -Off- Linda McCabe August 22 South Common- 5:00-9:00pm; Fulton Pond- 9:00-10:00pm Motion: By Ed Westhaver to approve the request as written. Seconded by Chris Leard. Motion passes, 4-0-1. • 2500' Incorporation Day- Susan Feeley Memorial Park August 23, 10:00-9:30pm Motion: By Patrick Latchaw to approve the request as written. Seconded by Chris Leard. Motion passes, 5-0. • Spirit Gathering: A Day of Thanksgiving- Eileen Cusack August 24, 9:00am-5:00pm Fulton Pond Fun Run / South Common Motion: By Ed Westhaver to approve the request as written. Seconded by Chris Leard. Motion passes, 5-0. • MUASC- Mike Troiano Plymouth Turf / I lvl I Grass Field; Sundays, March 23- June 22, 8:00am-12:00pm Motion: By Ed Westhaver to approve the request as written with the exception of the the Women's Soccer permitted dates, April 6, 27; May 11; June 1. Seconded by Patrick Latchaw. Motion passes, 5-0. • Girls Softball- Stephen Walsh Memorial Park Softball Field Monday —Wednesday, 5:00-8:00pm; Saturday/Sunday, 9:00am-12:00pm Motion: By Chi -is Leard to approve the request as written with the requested start times moved from 5pm to 6pm. Seconded by Linda McCabe. Motion passes, 5-0. MMS/ms;01/20.doc:5:reccom f:recunsword 5. Old Business: • Linda McCabe updated the Recreation Commissioners on the 2501h Celebration. She reviewed the activities that will be going on. They are planning a movie for one of the events and asked if we can allow the use of our outdoor movie screen. Ms. McCabe reminded Sherri Gurnon and Mary Sellner that they would like the Parks and Recreation Department to provide games in the afternoon on the Incorporation Day, August 23, 2025. Mitch Bregnard asked if there is a budget that the Recreation Department will work under to purchase games for the event. Linda McCabe stated that she will talk with the 2501h Committee regarding a budget and the amount the Committee can give toward the games. • Patrick Latchaw stated that there were no new updates regarding the Open Space Committee. • Christine Leard advised the Commissioners that there hasn't been a meeting for the Memorial Park Master Plan Study Update. • Sherri Gurnon apprised the Recreation Commissioners that there are no new updates on 50 West Street. • Ms. Gurnon reminded the Recreation Commissioners of the "Program Residency" discussion at the November 26, 2024 meeting. It was requested that a statement be written and voted on. Sherri Gurnon read the statement she composed with wording recommended from the Recreation Commissioners: "Please be advised, per the discretion of the Recreation Department, if you are found falsifying your/another participants residency, you will be excluded from participating in Recreation programs indefinitely. Motion: By Ed Westhaver to approve the Residency Policy as follows, Please be advised, per the discretion of the Recreation Department, if you are found falsifying your/ another participants residency, you will be excluded from participating in Recreation programs indefinitely without refund. Seconded by Chris Leard. Motion passes, 5-0. 6. New Business: • Sherri Gurnon requested a photo of the Recreation Commissioners for the 2024 Annual Town Report. The photo was taken at the conclusion of the meeting. • Ms. Gurnon notified the Commissioners that a Recreation Commissioner Chair and Clerk were up for a vote. Motion: By Ed Westhaver to nominate both Mitch Bregnard, for Recreation Commission Chair and Linda McCabe for Recreation Commission Clerk. Seconded by Chris Leard. Motion passes, 3-0-2. • Sherri informed the Recreation Commissioners that the Spring and Summer Program registration begins Monday, March 3. MMS/ms;01/20.doa5:reccom Crec:msword • Ms. Gurnon instructed the Recreation Commissioners that there is a need for a corrected Motion from the August 2024 minutes regarding the Summer Camp Fees for 2025. Incorrect Motion: By Ed Westhaver to increase the Summer Camp registration fees as followers, Residents: $130.00 per week / Non -Residents: $150.00 per week. Correct Motion: Residents: $230.00 per week / Non -Residents: $250.00 per week Motion: By Ed Westhaver to update the Summer Camp fees to $230.00 per week for Residents and $250.00 per week to Non -Residents. Seconded by Linda McCabe. Motion passes, 5-0. Sherri Gurnon requested the support from the Recreation Commissioners for a $5.00 registration fee increase on all recreation programs. Many fees had not been raised in over five years. Motion: By Linda McCabe to approve the $5.00 increase for each program fee. Seconded by Chris Leard. Motion passes, 5-0. Ms. Gurnon questioned the Recreation Commissioners regarding the 2025 Mansfield High School Recreation Scholarship of $750.00. The Commissioners agreed to continue the annual scholarship at the current value of $750.00. Motion: By Patrick Latchaw to approve the $750.00 2025 MHS Scholarship. Seconded by Chris Leard. Motion passes, 5-0. 7. Next Commission Meetin¢: Tuesday, February 25, 2025, 6:00 PM. 8. Motion: By Chris Leard to adjourn. Seconded by Linda McCabe. Motion passes, 5-0. The meeting was adjourned at 7:20 PM, Respectfully Submitted, L' da cCabe Recreation Commission Clerk MMS/ms;01/20.doc:5:reccom f:rec:nisword Dat