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Home My WebLink About250th Comm. 12/04/20243€ i%aud K kf3n.>er / , .024 RECEIVED Present: Rob MacDonald, Kevin McNatt, Susan Feely, Lind�vt�q�,E({ap(tpp�h, Arlene Coccia, Nancy Griffin, Sacha Zlatkova, Eileen Cusack. Elvie Stanislous, Not Present: Teresa Murphy, Kara Griffin 1029 . '': . -j !-',1 S: 51 Guest: Will Snyder i^1ANSFIELD 1. Open Meeting Pi;,SSACHUSETTS Called to order by Chair MacDonald at 6:58 PM. 2. Approval of 10129 Meeting Minutes Motion: To approve the 10/29/24 Minutes Passes: 9:0 (Nancy Griffin/Arlene Coccia) 3. Treasurer's Report To date, the Committee has spent $5,800 on merchandise. The 250" account has $34,770 and a total pledge of $95,000. 4. Report from the Fundraising and Marketing Advisory Committee regarding fundraising opportunities and outreach. Discussion and consideration on Fundraising and Marketing Advisory Committee items requiring committee approval. a. Fundraising Updates Bluestone Bank committed to $20K in addition to other donations from local businesses. The next phase of fundraising is to inform residents of the celebration plans. Ms. NGriffin offered to do outreach. She also needs help from the committee to share information to others about the town's 250" celebrations. Ms. NGriffin has a MHS Marketing and Communication Intern who is helping with the promotional aspects, including Youth engagement. The Town of Mansfield's social media venues include Facebook, Twitter, Mansfield 250 and Instagram accounts. Instagram is "mansfieldma250" and Facebook is "mansfield25Othcelebration". Ms. NGriffin proposed a "Light up the 250`h" Contest and passed around a drafted informational flyer to be included in the electrical bill. The recipient's name can be entered for a chance to get $250'off the electric bill. The prize money is provided by the 250'h Committee. Motion: To approve the "Light up the 250"' Contest Passed: 9:0 (Kevin McNatt, Eileen Cusack) Ms. NGriffin expressed a need for social media posts. Holding a 2501h Open House was also proposed. She suggested sending a personal message to a limited number of potential donors and sponsors as a follow-up to the mass mailing in the Fall. Committee members will be assigned 10 contacts to call. Members encouraged to share how the potential donor/sponsor could support a specific event or activity. b. Merchandise Updates -Discuss, consider, vote on merchandise items Since the last update, there was nothing new on the books for merchandise sales. MHS Basketball games were suggested as a sales location. Student volunteers could help. Permissions are needed from the Superintendent. School play performances were also identified for sales. Ms. NGriffin will approach the Superintendent. The library was also suggested as a sales site. 25o"' colebration (ouuldli t, tn;eeting niinuiF>s 0ecemhol 4, 2014 Miixil s i,;ken by `ms.m I eely, (Neil 2!,1 111 Cc'i¢ bra.tio n Cour irniV:'s;E?e i'gge£`'tt'sir !)j roil"6es o isk','a a",rl.3e:`:r ", 2104 c. Fireworks RFQ Deferred to Advisory Committees d. January Open House Meeting There was discussion to hold a 250°i Open House on Saturday, January 11' and invite residents and organizations. Possibly partner with the Mansfield Animal Shelter and highlight the pet bandanas. The Community Room at the Public Safety Building is reserved for the occasion. The Event will be posted as a meeting. The time is 1-3 PM. Motion: The 250°i Committee have an Open House meeting on 1.1115 Passed: 10:0 (Arlene Coccia/Elvire Stanislous) 5. Report from the Culture and Arts Advisory Committee regarding proposed events which may include a gala, play, speakers, air show, and more. Discussion and consideration on Culture and Arts Advisory Committee items requiring committee approval. Nicole Burch gave an update on the Reflection stories at the library. The dates for the Beginner Genealogy workshops are April 12, July 12 and Sept. 13 from 1-3 PM. The library will provide the space and seek a partner to help with expenses. The workshops can accommodate 40 people. The library can receive donations for the course. The self -reflection discussion after the genealogical workshops was further defined with a consensus to have a predetermined set of questions. Mr. MacDonald offered a few examples of questions. A Cultural Celebration is scheduled for December 131' Advisory is currently vetting for the Reflection story recordings at Cable Access. The recording will be 8-10 minutes long. There was discussion as to how the stories will get out to the community. Cable Access would like to interview the committee. It was suggested to send them the 2501h Celebration Calendar of Events. Motion: To Approve the Genealogy workshops, reflection stories with the local Cable Access, and the Cultural Celebration Event. -- - Passed: 9:0 (Linda McCabe/Nancy Griffin). Guest Will Snyder, a member of the 250" Culture and Arts Advisory, gave an update on the historical Mansfield game "Kick the Bar'. One search of pinneys for the game will cost $6.99 per jersey and $8.50 per hat for 36 players. He messaged the MHS Athletic Director if pinneys could be borrowed. There was a discussion regarding the ages of groups that will play in the 3 games. It was suggested to reach out to Grogan Marciano as a partner for the event. Related to the Gala, Ms. Stanislous reported she received quotes for a DJ and a Band. She received three quotes for the October 3, 2025, Gala from Lakeview in Foxboro, Envision in Mansfield, and Avenir in Sharon. Speakers for the speaker series were finalized. The theme is the "Unsung heroes of Mansfield". The Congregational Church or the Coffee House are possible locations. The Speaker Series will occur throughout the 2025 year. )50° Colebraliou Committee meetilw nunuk", December 4, )OM IVlirI(aes ialwn by Sman Feely, 0erk g, 30' iw6±IY"I`3Y 6;:!'i.'i 6A r4 u' o i"l"Ai:2ee Y_'%€i°4g RPI in@4'tos ¢, f D e C o, 6`s"lbS''r r➢ „11)✓ 4 Motion: To approve the Speaker Series Passed: 9:0 (Eileen Cusack/Elvire Stanislous) 6. Report from the Incorporation Day Advisory Committee regarding proposed events for Incorporation Day Weekend 2025. Discussion and consideration on Incorporation Day Advisory Committee items requiring committee approval. Motion: To approve the Wagon Carriage Rides and decorations for Events Passed: 9:0 (Susan Feely/Eileen Cusack) Motion: To hire 4 trolleys for the Mansfield Historical Tours Passed: 9:0 (Kevin McNatt/Arlene Coccia) Susan Feely left the meeting at 9:00 PM. Eileen Cusack gave the Committee an overview of the Sunday activities for Incorporation Day Weekend. She shared that the plan includes several activities around Fulton's Pond Park. These will be a road race, a food drive for the Mansfield Food Pantry, and presentation and closing of the official time 250'' Celebration capsule. Motion: To move forward with the planning of a road race, food drive, Ecumenical service, and time capsule presentation on Sunday, August 24, 2025. Passed 8-0 (Linda McCabe/Kevin McNatt) a. Discuss and consider August 20251DW Application to Select Board 7. Report from the Parade Advisory Committee regarding the proposed; parade in May 2025. Discussion and consideration on Parade Advisory Committee items requiring committee approval. a. Discuss and consider May 2025 Parade Application to Select Board _ b. Route Update Chairman Robert MacDonald, who is leading the Parade Advisory Committee, shared the proposed parade route and date with the Committee. The date will be Saturday, May 17, 2025. The route will start with queuing at the Public Schools Campus to utilize their parking lots for lining up parade floats, bands, and participants. The parade will leave the School Campus, head down East Street making right onto Hope Street. The route will include streets in the Back Bay area of town, downtown, and then looping back to finish at Memorial Park. At Memorial Park there will be food trucks ready for people to enjoy while some of the parade participants, such as bands, are expected to gather and continue to play. Mr. MacDonald gave an overview of several of the groups he is working with and the expected pricing for their parade performances. Motion: To approve the parade as proposed by Robert MacDonald for Saturday, May 17, 2025. Passed 8:0 (Eileen Cusack/Elvire Stanislous) )50", ColobraIion Colu11itie• IIw eiin!; minutes December 4, 2024 Minuie" taken by Susan I rely, Caerk 2 01h Celebration ConnnriRtee Me(,, ding Minutes of December 4, 2024 8. Airport Event Update for June 2025 Mr. MacDonald shared that he still hopes to organization another event at the Mansfield Airport for next summer. He is working on recruiting an organizer to help with the planning. a. Discuss and consider Airport Event Application to Select Board 9. Discuss and Consider Tree Planting Proposal for 2025 Mr. MacDonald shared some updates on the Commemorative Tree Planting Project. He is moving forward with planting four White Oak Trees in recognition of the Sestercentennial Celebration. The plan is to plant a White Oak, which is also depicted on the recently adopted School Seal, at each school located at the School Campus on East Street. There is also consideration of requesting one to be planted on South Common as well. He noted that he is looking for a vendor to work with to create signs for the area of each of the trees to tell ipeople the significance of the trees. a. Discuss and consider tree Planting Application for School Committee 10. Establish Future Meeting Dates The next meeting dates: Tuesday, January 7, 2025 at 6:30 PM, 2a/b. Tuesday, February 5, 2025 at 6:30 PM, 2 alb 11. Items not known 48 hours in advance Kevin McNatt informed that there is an option to apply to the U.S. Post office to have a Pictorial Postmark created by the U.S. Post Office honoring the Town's 2501h Anniversary Celebration. He has already approached the Mansfield Postmaster who outlined the approval process for him. This would likely be a postmark that is printed on an envelope depicting the 250'h logo. Motion: To apply to the U.S. Postal Service for the pictorial post mark recognizing the Town of Mansfield's 2501h Anniversary Celebration. Passed 8:0 (Nancy Griffin/Arlene Coccia) 12. Adjourn Motion: To adjourn at 9:45 pm Passed: 8:0 (Linda McCabe/Eileen Cusack) Susan Feely, Committee Cie )"0"' Colohl,flion C olillmUeo nwoiin, 111inuies De(, emhel 4, )OM Minuit-, i,aken by I cekl, Clerk