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HomeMy WebLinkAboutUS EPA 11/06/2024CG -00A01550 -0 Pagel STq GRANT NUMBER (FAIN): 0OA01650 �SEO oe �s MODIFICATION NUMBER: 0 DATE OF AWARD U.S. ENVIRONMENTAL PROGRAM CODE: CG 11/06/2024 TYPE OFACTION MAILING DATE ` PROTECTION AGENCY y ow New 11/12/2024 _ ys+1 c110 Grant Agreement PAYMENT METHOD: ACHq "1t PftetE ASAP RECIPIENT TYPE: Send Payment Request to: Township Project Officer on Page 1 of this award document RECIPIENT: PAYEE: TOWN OF MANSFIELD TOWN OF MANSFIELD 6 PARK ROW 6 PARK ROW MANSFIELD, MA 02048-2433 MANSFIELD, MA 02048-2433 EIN: 04-6001209 PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST Michael Ahern Jason Turgeon Monique Lloyd 6 PARK ROW 5 Post Office Square Grants Management Office MANSFIELD, MA 02048.2404 Ste 100 5 Post Office Square Email: mahern@mansfieldma.com Boston, MA 02109-3912 St 100 Phone: 508-261-7336 Email: Turgeon.Jason@epa.gov Boston, MA 02109-3912 Phone: 617-918-1637 Email: Lloyd.Monique@epa.gov Phone: 617-918-1976 PROJECT TITLE AND DESCRIPTION PFAS Treatment for Dustin/Prescott Wells Project This agreement provides funding to The Town of Mansfield, MA, to Implement Its project to add PFAS Treatment for Dustin/Prescott Wells as directed in the 2023 Consolidated Appropriations Act or as Identified in an approved Technical Correction if one has been approved for this projecLA new building on a concrete slab will be constructed to accommodate the new PFAS treatment system, and a granular activated carbon system will be Installed.The anticipated deliverables are construction of the new building and PFAS removal system, which are expected to lead to the Town delivering drinking water with PFAS levels below EPA's proposed new MCL of 4 ppt. for residents of the Town of Mansfield.No subawards are included in this assistance agreement. BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST 09/01/2024 - 08/31/2025 09/01/2024 - 08/31/2025 $ 2,500,000.0. $ 2,600,000.00 NOTICE OF AWARD Based on your Application dated 09/24/2024 Including all modifications and amendments, the United Stales acting by and through the US Environmental Protection Agency (EPA) hereby awards $ 2,000,000.00. EPA agrees to cost -share 80.000/ of all approved budget period costs Incurred, up to and not exceeding total federal funding of $ 2,000,000.00. Recipient's signature is not required on this agreement. The recipient demonstrates Its commitment to carry out this award by either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award, the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down on the funds provided by this award/amendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions, all terms and conditions of this agreement and any attachments. ISSUING OFFICE (GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE ORGANIZATION /ADDRESS ORGANIZATION /ADDRESS U.S. EPA, Region 1, EPA New England U.S. EPA, Region 1, Mission Support Division 5 Post Office Square, Suite 100 R1 - Region 1 Boston, MA 02109-3912 5 Post Office Sq Ste 100 Boston, MA 02109-3912 THE UNITED. STATES OFAMERICABYTHE U.S.ENVIRONMENTAL PROTECTION AGENCY Digital signature applied by EPA Award Official Arthur Johnson - Director of MSD DATE 11106/2024 CG - 0OA01550 - 0 Page EPA Funding Information FUNDS FORMERAWARD THIS ACTION AMENDEDTOTAL EPAAmount Thls Adlon $ 0 $ 2,000,000 $ 2,000,000 EPA InaOnd Amount $ 0 $ 0 $ 0 Unexpended Prior Year Belanoe $ 0 $ 0 $ 0 Other Federal Funds $ 0 $ 0 $ 0 Recipient Contribution $ 0 $ 600,000 $ 500,000 State Contribution $ 0 1 $ 0 $ 0 Local Contribution $ 0 $ 0 $ 0 Other Contribution $ 0 $ 0 $ 0 Allowable Project Cost $ 0 $ 2,500,000 $ 2,600,000 Assistenoe Program (CFDA) Statutory Authority Regulatory Authority 66.202 - Congressionally Mandated Projects 2023 Consolidated Appropriations Act (PL 117-328) 2 CFR 200, 2 CFR 1500.and 40 CFR 33 Fiscal Site Name Req No Fy Approp. Code Budget Organization PRC Objed Class Sitemmed Cost Organization Obligation / Dsobl ation 25010HGO01 24 E5C 0123DMO 000B81 4192 - $ 2,000,000 $ 2,000,000 CG - OOA01550 - 0 Page 3 Budget Summary Page Table A - Object Class Category (Non-ConsWcgon) Total Approved Allowable Budget Period Cost 1. Personnel $ 0 2. Fringe Benefits $ 0 3.Travel $ 0 4. Equipment $ 0 5. Supplies $ 0 a. Contractual $ 0 7. Construction $ 2,500,000 8.Other $ 0 9. Total Direct Charges $ 2,500,000 10. Indlred Coat; 0.00 % Base $ 0 11. Total Share: Red nt zo.00 % Federal ao.0o % $ 2,500,000 12. Total Approved Assletanoe Amount $ 2,000,000 13. Program Income $ 0 14. To1: EPA Amount Awarded Thle Adlon $ 2,000,000 15. Total EPA Amount Awarded To Date $ 2,000,000 Administrative Conditions General Terms and Conditions CG - 0OA01550 - 0 Page The recipient agrees to comply with the current Environmental Protection Agency (EPA) general terms and conditions available at: https://www.epa.aov/system/files/documents/2024- 10/fy 2025 epa general terms and conditions effective october 1 2024 olo later.pdf These terms and conditions are in addition to the assurances and certifications made as a part of the award and the terms, conditions, or restrictions cited throughout the award. The EPA repository for the general terms and conditions by year can be found at: https://www.epa, gov/g rants/gra nt-terms-and-conditions#general. A. Correspondence Condition The terms and conditions of this agreement require the submittal of reports, specific requests for approval, or notifications to EPA. Unless otherwise noted, all such correspondence should be sent to the following email addresses: Federal Financial Reports (SF-425): rtofc-grant sa eoa.aov MBE/WBE reports (EPA Form 5700-52A): r1 mbewbereportOeoa.00v • All other forms/certifications/assurances, Indirect Cost Rate Agreements, Requests for Extensions of the Budget and Project Period, Amendment Requests, Requests for other Prior Approvals, updates to recipient information (including email addresses, changes in contact information or changes in authorized representatives) and other notifications: Grants Specialist, located on first page of this award Project Officer, Located on 1st page of this award. • Workplan revisions, equipment lists, programmatic reports and deliverables: Project Officer, located on the 1st page of this award. • Quality Assurance documents: Project officer located on 1 st page of this award -MD R1 QAPPs(cDeca.aoy B. Pre -Award Costs In accordance with 2 CFR 1500.9, the recipient may charge otherwise allowable Pre -Award costs (both Federal and non -Federal matching shares) incurred from September 1, 2024 to the actual award date provided that such costs were contained in the approved application and all costs are incurred within the approved budget period. C. Prior Approval of Payments for EPA Community Grants Payment Requests are to be completed on Standard Form 270, 'Request for Advance or Reimbursement' and submitted to the EPA Grants Office with a copy to the EPA Project Officer. This form and instructions for completing it can be found at https:Hwww.epa.aov/grants/epa-grantee-forms. The requests will report cumulative expenditures both (federal and non-federal) incurred under the grant. EPA will approve payments for allowable expenditures at the ratio shown in the latest Agreement. Under this payment mechanism, the recipient submits for EPA approval the Standard Form 270 along CG-00AW550-0 Page with supporting cost documentation via email to the EPA Project Officer and the EPA Grants Management Specialist listed on this award document. Attachments must be submitted in pdf or other acceptable software format (e.g., DocuSign) and the Standard Form 270 must be electronically or digitally signed by your organization's authorized representative or their designee in accordance with EPA's Recipient/Applicant Information Notice (RAIN), Establishment of Standards for Submission of Administrative and Financial Assistance Agreement Forms/Documents with Electronic or Digital Signatures by Email. Documentation to support costs claimed for reimbursement include copies of bills (vouchers, invoices, etc.), along with a description of services rendered, time spent, and charges. The table below provides examples of acceptable documentation. Also, as a reminder, please refer to the Grant -Specific Programmatic Terms and Conditions of this award for additional information regarding procurement documentation submission requirements. After review and written notification of EPA's approval, the recipient will request funds via the U.S. Treasury's Automated Standard Application for Payment (ASAP) system for 20% of the total allowable expenditures shown on the Standard Form 270 (i.e., the Federal share) for the period covered by the request. EPA may pay 100% of the allowable expenditures reported for the period of the request for grants for which the cost share requirement has been waived by EPA. Payment for costs approved by EPA and authorized for drawdown by the recipient via the ASAP System will be credited to the recipient's designated financial institution (See Financial Information in the EPA General Terms and Conditions applicable to this award). Any questioned or disallowed costs will be detailed in writing by EPA's Grants Management Officer. SUPPORTING DOCUMENTATION BY BUDGET CATEGORY BUDGET CATEGORY ACCEPTABLE DOCUMENTATION 1. PERSONNEL (for both EPA -funded and non -EPA funded employees whose services will count towards the recipient's cost share) Records must: -meet the requirements in 2 CFR 200.430(g) for producing accurate information regarding actual hours an employee worked performing the EPA agreement. -reflect 100% of actual hours worked daily and the projects, programs or activities worked, not estimated amounts or percentages. They must also reflect non -working hours used during the pay period. -be certified by an appropriate recipient manager indicating that the hours shown as worked in support of the EPA assistance agreement were actually spent on activities approved and eligible under the agreement for which the costs are claimed -contain names of employees charging time to the agreement, with explicit indication CG-OOA01550-0 Page of number of hours charged, the hourly rate, and the total amount thereof charged. 1a. Working Hours • Copies of time sheets or equivalent records 1b. Non -Working Hours (e.g., sick • A schedule or report showing the leave, annual leave, holiday pay, etc.) non -working hour cost calculations and being charged to the agreement if not amounts claimed, including the covered by a leave rate or included in applicable accruals and distribution fringe benefits. methodologies for the periods used in the calculations. • A schedule or report showing the fringe benefit cost calculations per 2. FRINGE BENEFITS — if applicable, employee, per pay period being approved fringe rate or actual costs claimed for payment and charged to per employee. the assistance agreement. Individual items included in approved fringe benefit rates must be identified. 3. INDIRECT COSTS — must have an approved indirect cost rate agreement • A schedule or report showing the covering the period for the indirect indirect costs calculations and costs being claimed or opt to use up to amounts claimed and charged to the a 15% de minimis rate of Modified assistance agreement, including the Total Direct Costs. See the General applicable rates and cost basis for the Terms and Conditions for additional periods used in the calculations. information. • listing of trips taken, trip dates, location, purpose, and actual costs incurred.- copy of signed and dated TRAVELNoFirst class/business authorization documents for each trip, class travel costs are not allowable. cl . written certification by emploYee's supervisor or other authorized official that the trip took place.- copy of signed and dated travel vouchers showing actual expenditures 5. EQUIPMENT — records must show • copy of procurement requests- copy equipment items, quantity, unit cost, of vendor invoices- quotes or bid and total amount consistent with the announcements as required PO and RFP. • invoices showing supply items, quantity, unit cost, and total amount 6. SUPPLIES consistent with the Purchase Order. - copy of procurement requests- copy of vendor invoices- quotes or bid announcements as required 7. CONTRACTUALThe contract • documents showing quotes or bid agreement must include all applicable announcements as required.- evidence clauses stipulated at 2 CFR Part of the selection decision and a cost CG-00AW550-0 Page 200.327 and Appendix II. NOTE: per the grant -specific programmatic Terms and Conditions of the award, all contracts should have already been reviewed and approved by the project officer.Contracts for Architectural and Engineering services are included in and price analysis- copy of contractor this category.The costs for consultant invoices compensation that are charged to the EPA assistance agreement (including cost shares) must not exceed the consultant cap (Level IV of the Executive Schedule) as described at 2 CFR 1500.10 8. CONSTRUCTIONThis category . documents showing quotes or bid includes contracts for general announcements as applicable. - construction and other contractor costs evidence of the selection decision and for activities described in EPA s Small a cost and price analysis- copy of and Disadvantaged Business (DBE) contractor and vendor invoices rule at 40 CFR 33.103. • invoices showing items, quantity, 9. OTHERIf subaward costs are being unit cost, and total amount. As claimed, a copy of the executed applicable ensure there are:- copies of subaward agreement must be procurement requests- copy of vendor provided. The subaward agreement invoices- quotes or bid must comply with the requirements of announcements as required - the subaward term and condition of documentation of participant support the EPA award and 2 CFR 200.331 and cost payments approved in the 200,332. budget- cost Calculations/Allocations of shared costs like rent, utilities, etc. I CG-00A01580-0 Page Programmatic Conditions A. Performance Reporting (2 CFR 200M) The recipient agrees to submit performance reports to the EPA Project Officer no later than 30 calendar days after the end of each federal fiscal quarter (January 30, April 30, July 30, and October 30). The final performance report must be submitted no later than 120 calendar days after the period of performance end date. Performance reports must relate financial data and accomplishments to performance goals and objectives; include brief information on each of the following areas: 1) a comparison of actual accomplishments to the outputs/outcomes established in the assistance agreement workplan for the period; 2) the reasons for slippage if established outputs/outcomes were not met; and 3) additional pertinent information, including, when appropriate, analysis and formation of cost overruns or high ,unit costs. The recipient agrees to inform EPA as soon as problems, delays, or adverse conditions become known which will materially impair the ability to meet the outputs/outcomes specified in the assistance agreement workplan. B. Project Changes The recipient must obtain written EPA approval before implementing changes which alter the project performance standards; change the scope or objectives of the project or substantially alter the design of the project; transfer funds between construction and non -construction budget categories; significantly delay or accelerate the project schedule; substantially alter the facilities plan, design drawings and specifications, or the location, size, capacity, or quality of any major part of the project. C. Right of Access (2 CFR 200.337) EPA will have access to all records which are pertinent to the assistance agreement (including fiscal, procurement, and engineering data and files), and EPA may conduct site visits and inspections related to progress of the assistance agreement workplan activities. • Procurement Document Submisslon (1) With the exception of projects that qualify for the procurement flexibilities in the FY 2024 Consolidated Appropriations Act (P.L. 118-42) discussed below in term and condition D. Procurement, the recipient shall submit a copy of all proposed and/or executed contracts for services (including professional and construction), supplies, and equipment over $250,000 to the EPA Project Officer for review. The submittal of the proposed and/or executed contracts must include procurement records. (a) Recipient agrees to submit plans and specifications, requests for proposals, invitations for bids, scopes of work, and/or plans and specifications to the EPA Project Officer for review prior to advertising for bids, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun. Recipient will also submit any addenda to these documents to the EPA Project Officer for review prior to the opening of bids, or as soon as CG - 00A01 550 - 0 Page practicable thereafter if a contract has been executed or performance under the contract has begun. (b) Recipient agrees to submit to the EPA Project Officer, within ten calendar days after a bid opening, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun, the bid package of the lowest responsive, responsible bidder for review prior to the award of a contract, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun. The bid package will include a bid tabulation, a copy of the proof of advertising, the bid bond of the low bidder, the MBE/WBE proposed utilization by the low bidder with a statement from Recipient that the efforts taken by the low bidder meet the regulatory requirements, and the recommendation to award a contract to the low bidder. (c) Recipient agrees to submit to the EPA Project Officer for review any proposed and/or executed contract for services, such as architectural/engineering or grant management or construction, prior to signing each contract, or as soon as practicable thereafter if a contract has ; been executed or performance under the contract has begun, as well as any change orders executed after the award of the contract. A description of the process used to procure those services will also be submitted. To be accepted as allowable project costs, such procurements/contracts must comply with all statutory and regulatory requirements, including 40 U.S.C. 1101 et sea. (the Brooks Act) oran equivalent State qualifications -based procurement requirement, as applicable; 2 CFR Part 200; 2 CFR Part 1500: and/or 40 CFR Part 33. (2) Recipients that qualify for the procurement flexibilities discussed below in term and condition D. Procurement, must provide to the EPA upon request solicitation documents (e.g., Request for Proposals or Request for Qualifications), contracts, and/or any other pertinent documents relating to the process used to enter the contract. (3) All recipients, to include those that qualify for the procurement flexibilities in the FY 2024 Consolidated Appropriations Act (P.L. 118-42) discussed below in term and condition D. Procurement must comply with the requirements in the Davis -Bacon Act, American Iron and Steel (AIS), and Build America, Buy America (BABA) in any procurements and resulting contracts as applicable. These requirements include incorporating the appropriate prevailing wage determinations and AIS/BABA in the solicitation documents. D. Procurement I The FY2024 Consolidated Appropriations Act (P.L. 118-42), which was signed into law on March 9, 2024, states: Provided further, that the funds made available under this heading for Community Project Funding/Congressionally Directed Spending grants in this or prior appropriations Acts are not subject to compliance with Federal procurement requirements for competition and methods of procurement applicable to Federal financial assistance, if a Community Project Funding/Congressionally Directed Spending recipient has procured services or products through contracts entered into prior to the date of enactment of this legislation that compiled with state and/or local laws governing competition. (a) Recipient with projects identified in the FY 2024 or prior (i.e., FY 2022 and FY2023) Appropriations CG - 0OA01550 - 0 Page 10 Acts are not subject to compliance with Federal procurement requirements for competition and methods of procurement applicable to Federal financial assistance if the recipient has: procured services or products through contracts entered into prior to March 9, 2024; and complied with state and/or local laws governing competition (including laws/policies relating to participation by disadvantaged business enterprises or equivalent, as applicable, and method of payment). The recipient must provide a written statement to the EPA Project Officer affirming any contracts entering into prior to March 9, 2024, complied with state and/or local laws governing competition (including laws/policies relating to participation by disadvantaged business enterprises or equivalent as applicable, and method of procurement). The statement must also include the date the contracts were entered into. The contract will be considered covered by the provision upon receipt of written confirmation from EPA. The recipient must retain documentation (e.g., solicitation documents, procurement certifications from state and/or local officials) demonstrating compliance of such contracts with state and/or local laws governing competition, including such laws relating to participation by disadvantaged business enterprises or equivalent as applicable. (a)(1) Contract Amendments after March 9, 2024, and FY2024 Procurement Flexibility Recipients with projects identified in the FY2024 or prior (i.e., FY2022 and FY2023) Appropriations Acts may not be subject to compliance with Federal procurement requirements for competition and methods of procurement applicable to Federal financial assistance (with the exception noted below in paragraph (a)(2) for contract modifications over the Simplified Acquisition Threshold in effect at the time of award) for contract amendments that occur after March 9, 2024, if the recipient has: (i) procured services or products through contracts entered into prior to March 9, 2024; (ii) entered into said contracts in compliance with state and/or local laws governing competition (including laws/policies relating to participation by disadvantaged business enterprises or equivalent, as applicable, and method or procurement); and (iii) complied with state and/or local laws relating to contract amendments as applicable. The recipient must provide a written statement to the EPA Project Officer affirming any contracts entered into prior to March 9, 2024, and contract amendments after that date, complied with state and/or local laws governing competition (including laws/policies relating to participation by disadvantaged business enterprises or equivalent as applicable, and method of procurement). The statement must also include the date the contracts were entered into. The contracts and contract amendments will be considered covered by the provision upon receipt of written confirmation from EPA The recipient must retain documentation (e.g., solicitation documents, procurement certifications from state and/or local officials) demonstrating compliance of such contracts and amendments with state and/or local laws governing competition, including such laws relating to participation by disadvantaged business enterprises or equivalent as applicable. CG - 0OA01550 - 0 Page 11 (2) Consistent with 2 CFR 200.324, the recipient further agrees that for all contract modifications/amendments in excess of the Simplified Acquisition Threshold in effect at the time of award, the recipient will: (i) perform a cost or price analysis; and (ii) negotiate profit as a separate element of the price for each contract amendment in all cases where cost analysis is performed. (b) All other recipients who do not qualify for the procurement flexibilities discussed in section (a) must procure all services (professional, construction, etc.), supplies, and equipment awarded under this grant in accordance with all applicable federal requirements, including: 40 U.S.C.1101 et seq. (the Brooks Act) or an equivalent State qualifications -based procurement requirement, as applicable; 2 CFR Part 200: 2 CFR Part 1500; and/or 40 CFR Part 33. This includes all services (professional, construction, etc.), supplies, and equipment for which costs are approved as preaward costs. (c) Recipient must comply with the procurement processes for architectural and engineering (A/E) services as described in 40 U.S.C. 1101 et sea., or an equivalent State qualifications -based requirement. Where equivalent State qualifications -based requirements are complied with, the source of the requirement (e.g., existing State legislation or regulation, etc.) must be stated, and a certification from the Governor of the State that the State's A/E procurement requirements are equivalent to 40 U.S.C. 1101 et seq. must accompany the grant application. In lieu of a certification from the Governor, the Attorney General's certification submitted with each grant application may include this certification. The requirements of 40 U.S.C. 1101 et sea. are: Public announcement of the solicitation (e.g., public announcement of a Request for 1 Qualifications); Evaluation and ranking of the submitted qualifications statements based on established, publicly available criteria (e.g., criteria identified in the solicitation); Evaluation criteria should be based on demonstrated competence and qualifications for the type of professional services required (e.g, past performance, specialized experience, and technical competence in the type of work required); Discussion with at least three firms to consider anticipated concepts and compare alternative methods for furnishing services; Selection of at least three firms considered to be the most highly qualified to provide the services required; and Contract negotiation with the most highly qualified firm to determine compensation that is fair and reasonable based on a clear understanding of the project scope, complexity, professional nature, and the estimated value of the services to be rendered; In the event that the recipient is unable to negotiate a satisfactory contract with the firm, the recipient shall formally terminate negotiations and then undertake negotiations with the next most qualified of the selected firms, continuing the process until an agreement is reached. If the recipient is unable to negotiate a satisfactory contract with any of the selected firms, the agency head shall select additional firms in order of their competence and qualification and continue negotiations in accordance with this section until an CG - 0OA01550 - 0 Page 12 agreement is reached. In the event that the State has no existing equivalent qualifications -based requirement for procurement, the federal requirements in 40 U.S.C. 1101 et sea. apply. (d) All recipient, to include those that qualify for the procurement flexibilities discussed in section (a), must comply with the requirements in the Davis -Bacon Act, American Iron and Steel (AIS), and Build America, Buy America (BABA) in any procurements and resulting contracts as applicable. These requirements include incorporating the appropriate prevailing wage determinations and AIS/BABA in the solicitation documents. E. CYBERSECURITY CONDITION Cybersecurity Grant Condition for Other Recipients, Including Intertribal Consortia and Non-profit Organizations (a) The recipient agrees that when collecting and managing environmental data under this assistance agreement, it will protect the data by following all applicable State or Tribal law cybersecurity requirements. (b) (1) EPA must ensure that any connections between the recipient's network or information system and EPA networks used by the recipient to transfer data under this agreement, are secure. For purposes of this Section, a connection is defined as a dedicated persistent interface between an Agency IT system and an external IT system for the purpose of transferring information. Transitory, user -controlled connections such as website browsing are excluded from this definition. If the recipient's connections as defined above do not go through the Environmental Information Exchange Network or EPA's Central Data Exchange, the recipient will contact the EPA Project Officer no later than 90 days after the date of this award and work with the designated Regional/Headquarters Information Security Officer to ensure that the connections meet EPA security requirements, including entering into Interconnection Service Agreements as appropriate. This condition does not apply to manual entry of data by the recipient into systems operated and used by EPA's regulatory programs for the submission of reporting and/or compliance data. (2) The recipient agrees that any subawards it makes, under this agreement will require the subrecipient to comply with the requirements in (b)(1) if the subrecipient's network or information system is connected to EPA networks to transfer data to the Agency using systems other than the Environmental Information Exchange Network or EPA's Central Data Exchange. The recipient will be in compliance with this condition: (i) by including this requirement in subaward agreements; and (ii) during subrecipient monitoring deemed necessary by the recipient under 2 CFR 200.332(d), by inquiring whether the subrecipient has contacted the EPA Project Officer. Nothing in this condition requires the recipient to contact the EPA Project Officer on behalf of a subrecipient onto be involved in the negotiation of an Interconnection Service Agreement between the subrecipient and EPA. F. Signage The FY 2022 Consolidated Appropriations Act (Pub. Law 117-103), FY 2023 Consolidated Appropriations Act (Pub. Law 117- 328), and FY 2024 Consolidated Appropriations Act (Pub. Law 118- 42) provide that those federal requirements that would apply to a Clean Water State Revolving Fund CG-OOA01650-0 Page 13 (CWSRF) or Drinking Water State Revolving Fund (DWSRF) project grant recipient shall apply to a grantee receiving a Community Grant. Consequently, these Appropriations Acts extend Signage requirements applicable to SRF projects to Community Grants. The recipient agrees to comply with the SRF Signage Guidelines in order to enhance public awareness of EPA assistance agreements nationwide. Basic Requirements Recipients should note that they have the option of selecting different implementation options depending on the location, project type, and available resources. The costs of compliance with the signage requirements are allowable under the grant, provided the costs are reasonable. Recipients must ensure limited English proficient individuals have meaningful access to activities receiving EPA funds, consistent with Executive Order 13166 and EPA Order 1000.32. In this regard, to increase public awareness of projects serving communities where English is not the predominant language, EPA encourages recipients to translate the language used (excluding the EPA logo or sea]) into the appropriate non- English language(s). The costs of such translation are allowable under the grant, provided the costs are reasonable. 3 3 Summary of Options i The SRF Signage Guidelines present a number of options which communities can explore to implement EPA's signage policy. The option selected should meet all of the Basic Requirements above while remaining cost-effective and accessible to a broad audience. The following strategies are acceptable options for communities to follow: Standard Signage Posters or wall signage in a public building or location Newspaper or periodical advertisement for project construction, groundbreaking ceremony, or operation of the new or improved facility Online signage placed on community website or social media outlet Press release Each of these options is described in more detail in the sections below. Implementation Option: Standard Signage EPA recommends that large projects that involve significant expansion or construction of a new facility elect to publicize through standard signage. This option should be selected for projects where the sign would be near a major road or thoroughfare or where the facility is in a location at which this would effectively publicize the upgrades. Some facilities will not find this an appropriate or cost-effective solution. For example, investing in a large road sign for a facility that is located in a rural area or where access is limited to a smaller service road would likely not be an optimal solution. Signs can also be located away from the project site if there is another reasonable alternative. For example, a community may elect to place a sign advertising the project near a body of water that CG - 0OA01650 - 0 Page 14 receives discharge from a particular facility. Recipients selecting projects that will implement this requirement through use of a traditional sign should ensure the following are included: The name of the facility, project, and community Project cost (total grant award amount, i.e., federal share plus recipient contribution) The EPA and Recipient logos (EPA logo may only be used on a sign) If the EPA logo is displayed along with logos of other participating entities, the EPA logo must not be displayed in a manner that implies that EPA itself is conducting the project. Instead, the EPA logo must be accompanied with a statement indicating that the recipient received financial assistance from EPA for the project. As provided in the sign specifications from the EPA Office of Public Affairs (OPA), the EPA logo is the identifier for assistance agreement projects. Recipients are responsible to comply with the sign specifications provided by the OPA, available at https://www.epa.gov/sites/default/files/2015- 01/documents/epa logo seal specifications for infrastructure _grants.pdf. To obtain the appropriate EPA logo graphic file, the recipient should send a request directly to OPA and include the EPA Project Officer in the communication; contact information can be found at hftps://www.epa.gov/aboutepa/using- epa-seal-and-logo#download. Implementation Option: Posters, Brochures, and/or Pamphlets Smaller projects, projects located in rural areas, and other efforts may find that it is more cost-effective and practical to advertise efforts through creation of a poster or smaller sign. If the project involves nonpoint source or green infrastructure components, those can be described at the discretion of the recipient. The poster or brochure and acknowledgement should be visible, as well as a website or other source of information for individuals that may be curious about the Community Grants program. The recipient may also implement this option as a short pamphlet that is placed in one of the locations noted below for community members to read. Posters, brochures, and/or pamphlets should be placed in a public location that is accessible to a wide audience of community members. This can include, but is not limited to: Town or City Hall Community Center Locally owned or operated park or recreational facility Public Library County/municipal government facilities Court house or other public meeting space CG - OOA01550 - 0 Page 15 Given the low cost for producing multiple copies of the same poster, brochure, and/or pamphlet, communities can explore options for displaying these posters in several locations simultaneously. This would achieve the overall objective of reaching a broad audience and publicizing the project. Projects that will implement this requirement through use of posters, brochures, and/or pamphlets should ensure the following are included: Name of facility, project, and community Project is wholly or partially funded with EPA funding Brief description of project Brief description of the water quality benefits the project will achieve Implementation Option: Newsletters, Periodicals, and/or Press Releases For communities where there is no suitable public space or where advertisement through signage is unlikely to reach community members effectively, projects can be advertised in a community newsletter or similar periodical. States can use guidelines from their standard public notice practices. For new construction, if a groundbreaking ceremony is to be held, an announcement could publicize or accompany publicity for this event. j In some cases, it may be appropriate for the recipient to issue a formal press release announcing construction of a new facility. Distributing a single prepared statement concisely summarizing the project purpose and the joint funding from EPA and community resources can reach a wide audience as the statement goes through multiple news outlets. If the recipient decides on a public and/or media event to publicize the accomplishment of significant events related to the project as a result of EPA support, the recipient must provide EPA with at least ten working days' notice of the event and the opportunity to attend and participate in the event. Recipients that will implement this requirement through use of a newsletter, periodical, or press release should ensure the following are included: Name of facility, project, and community Project is wholly or partially funded with EPA funding Brief description of project Brief description of the water quality benefits the project will achieve Implementation Option: Inserts and/or Pamphlets in Water/Sewer Bills Utilities can consider including a single -page insert within water and sewer bills that are mailed to residents and users in the affected community. This approach would effectively publicize the project to those individuals directly benefitting from the project. The flyer or insert could emphasize the environmental and public health benefits to the community. CG-OOA01550-0 Page 16 Recipients that will implement this requirement through use of a newsletter, periodical, or press release should ensure the following are included: Name of facility, project, and community Project is wholly or partially funded with EPA funding Brief description of project Brief description of the water quality benefits the project will achieve Implementation Option: Online and/or Social Media Publicity Many communities are increasingly finding that the internet is the most cost-effective approach to publicizing their projects and reaching a broad audience of stakeholders. Online "signage" should follow the minimum information guidelines above and may appear on the town, community, and/or facility website if available. In some cases, communities may be active on social media sites such as Facebook or X, formally known as Twitter. These can be used as an opportunity for publicizing projects and information about how EPA funds are being used in the community. These online announcements/notices may be appropriate for settings where physical signage would not be visible to a wide audience. They can be a more cost-effective option than traditional signs or publicity in print media outlets. This option may be most useful where the community's website is a well - recognized source of information for its residents. In the case of some projects, such as nonpoint source, there might be additional opportunities for online publicity through partner agencies or organizations. This could take place either on the organization's website or through other social media outlets. Projects that will implements this requirement through use of online and/or social media publicity should ensure the following are included: Name of facility, project, and community Project was wholly or partially funded with EPA funding Brief description of the project Brief listing of water quality benefits to be achieved Suggested Language for Alternate Options For any of the alternate implementation options listed above, recipients have discretion to structure their signage as they see appropriate. The language below is offered as an option for use in posters, pamphlets, brochures, press releases, and/or online materials. Communities may consider using the following: "Construction of upgrades and improvements to the [Name of Facility, Project Location, or WWTP] were financed by the grant funding administered by the U.S. Environmental Protection CG - 0OA01550 - 0 Page 17 Agency (EPA). EPA's Community Grant Program. This project will (description of project) and will provide water quality benefits [details specifying particular benefits] for community residents and businesses in and near (name of town, city, and/or water body or watershed to benefit from project.)" For projects in certain areas, recipients should consider whether it is appropriate to include additional details about the project. Specific benefits, such as reduction of CSO events, lessening of nutrient pollution, reducing contaminant levels or water pumping costs, or improvements to a particular water body, may be of interest to community residents. In these cases, including additional detail would further serve to showcase positive efforts financed by EPA. Additionally, recipients may elect to detail improvements in energy efficiency or water conservation achieved by project upgrades. If the project includes green infrastructure components such as rain gardens and green roofs that have environmental and aesthetic benefits to the community, these can be described briefly as well. Again, this additional information can be included at the discretion of the recipient when it is appropriate, given the project type, location, and the type of signage or publicity effort selected. G. Public or Media Events The recipient will notify the EPA Project Officer listed in this award document of public or media events publicizing the accomplishment of significant events related to the project as a result of EPA support and provide the opportunity for attendance and participation by federal representatives with at least ten working days notice. H. Federal Cross -cutting Requirements/Other Applicable Federal Laws Recipient must comply with federal cross -cutting requirements as well as other applicable federal laws as provided in EPA's Community Grants Program Final Implementation Guidance. For additional information on cross -cutting requirements, as well as applicability for recipients and subrecipients, visit https•//www epa aov/grants/epa-subaward-cross-cutter-requirements. I. American Iron and Steel (AIS) AIS requirements apply to State Revolving Fund assistance agreements signed on or after January 17, 2014, including all treatment works projects funded by a CWSRF assistance agreement and all public water system projects funded by a DWSRF assistance agreement. Based on the directive Congressional language in the FY 2022, FY 2023, and FY 2024 Consolidated Appropriations Acts' (i.e., "Applicable Federal requirements that would apply to a Clean Water State Revolving Fund or Drinking Water State Revolving Fund project grant recipient shall apply to a grantee receiving a CPF grant under this section"), AIS requirements apply to this award agreement. (a) Definitions. As used in this award term and condition— (1) "iron and steel products" mean the following products made primarily of iron or steel, where "primarily" means 50% or greater iron/steel, measured by materials costs: lined or unlined pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves, structural steel, reinforced precast concrete, and ferrous construction materials. (2) "steel" means an alloy that includes at least 50 percent iron, between .02 and 2 percent CG - 0OA01550 - 0 Page 15 carbon, and may include other elements. (b) Domestic preference (1) This award term and condition requires that all iron and steel products used for a project for the construction, alteration, maintenance or repair of a public water system or treatment work are produced in the United States except as provided in paragraph (b)(2) of this section and condition. "Produced in the United States means all manufacturing processes, beginning with initial melting, must occur in the United States. (2) This requirement shall not apply in any case or category of cases in which the Administrator of the Environmental Protection Agency finds that— (i) applying the requirement would be inconsistent with the public interest; (ii) iron and steel products are not produced in the United States in sufficient and reasonably available quantities and of a satisfactory quality; or (iii) inclusion of iron and steel products produced in the United States will increase the cost of the overall project by more than 25 percent. (3) The Build America, Buy America (BABA) Act requirements do not supersede the AIS requirements, and both provisions still apply and work in conjunction. Compliance with AIS requirements meets the BABA requirements for iron and steel. (c) Request for a Waiver under (b)(2) of this section (1) Any recipient request to use foreign iron or steel products in accordance with paragraph (b)(2) of this section shall include adequate information for federal Government evaluation of the request, including— (i) A description of the foreign and domestic iron and/or steel, ; (ii) Unit of measure; (iii) Quantity; (iv) Cost; (v) Time of delivery or availability; (vi) Location of the project; (vii) Name and address of the proposed supplier; and (viii) A detailed justification of the reason for use of foreign iron or steel products cited in accordance with paragraph (b)(2) of this section. CG - 0OA01550 - 0 Page 19 (2) If the Administrator receives a request for a waiver under this section, the waiver request shall be made available to the public for at least 15 days prior to making a finding based on the request. (3) Unless the Administrator issues a waiver of this term, use of foreign iron and steel products is noncompliant with Section 608 of the Clean Water Act and Section 1452(a)(4) of the Safe Drinking Water Act. (d) This term and condition shall be applied in a manner consistent with United States obligations under international agreements. J. Build America, Buy America Act This term and condition supplements the "Build America, Buy America" tens and condition Included in EPNs General Terms and Conditions. (a) Definitions. As used in this award term and condition — (1) 'Build America, Buy America Preference" means the "domestic content procurement preference" set forth in section 70914 of the Build America, Buy America Act, which requires the head of each Federal agency to ensure that none of the funds made available for a Federal award for an infrastructure project may be obligated unless all of the iron, steel, manufactured products, and construction materials incorporated into the project are produced in the United States. (2) 'Infrastructure" encompasses public infrastructure projects in the United States, which includes, at a minimum, the structures, facilities, and equipment for roads, highways, and bridges; public transportation; dams, ports, harbors, and other maritime facilities; intercity passenger and freight railroads; freight and intermodal facilities; airports; water systems, including drinking water and wastewater systems; electrical transmission facilities and systems; utilities; broadband infrastructure; and buildings and real property; and structures, facilities, and equipment that generate, transport, and distribute energy including electric vehicle (EV) charging. (3) "Infrastructure Project' means any activity related to the construction, alteration, maintenance, or repair of infrastructure in the United States regardless of whether infrastructure is the primary purpose of the project. (b) Domestic Preference. This term and condition implements the Infrastructure Investment and Jobs Act, Pub. L. No. 117-68, including Build America, Buy America Act, Pub. L. No. 117-58, §§70901-52. None of the funds provided under this award may be used for a project for infrastructure unless: (1) all iron and steel used in the project are produced in the United States --this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; CG - 0OA01550 - 0 Page 20 (2) all manufactured products used in the project are produced in the United States —this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard that meets or exceeds this standard has been established under applicable law or regulation for determining the minimum amount of domestic content of the manufactured product; and (3) all construction materials are manufactured in the United States. All manufacturing processes for the construction material occurred in the United States. Construction materials includes an article, material, or supply —other than an item of primarily iron or steel; a manufactured product; cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives —that is or consists primarily of: non-ferrous metals; plastic and plymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); fiber optic cable (including drop cable); optical fiber; glass (including optic glass); lumber; drywall; and engineered wood (4) The Build America, Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. (c) Waiver Request. (1) When necessary, recipients may apply for a waiver from these requirements. (2) A request to waive the application of the domestic content procurement preference must be in writing and submitted following the waiver instructions at https://www.epa.gov/cwsrf/build-america-buy-america- baba. (3) Waiver requests are subject to public comment for at least 15 days prior to making a finding based on the request. CG-OOA01550-0 Page 21 (4) Waiver requests are subject to review by the Office of Management and Budget's Made in America Office. (5) There may be instances where an award qualifies, in whole or in part, for an existing waiver described at https://www.epa qov/cwsrf/build-america-buy-america-baba-approved-waivers. (6) The U.S. Environmental Protection Agency may grant a waiver based upon one of the exceptions as established in Section 70914(b) of the Infrastructure Investment and Jobs Act and further described in the Office of Management and Budget Memorandum M-24-02-. (7) Any recipient waiver request to use foreign iron, steel, manufactured products, and/or construction materials in an infrastructure project shall include adequate information for the Federal Government evaluation of the request, Including — I. The Federal Award Identification Number (FAIN); ii. Location and description of the project; Ill. Total cost of infrastructure expenditures, including federal and non-federal funds; iv. List of iron or steel item(s), manufactured products, and construction material(s) proposed to be excepted from Buy America requirements, including name, cost, country(ies) of origin (if known), relevant Product Services Code (PSC) and North American Industry Classification System (NAICS) code for each, unit of measure, quantity, time of delivery or availability, and name and address of the proposed supplier; v. Project schedule including earliest targeted installation dates of items requested to be waived; vi. A detailed justification of the reason for use of foreign iron, steel, manufactured products, and/or construction materials; vii. Recipient's Unique Entity Identifier (UEI); vii. Anticipated impact if no waiver is issued; and viii. A certification that the federal official or assistance recipient made a good faith effort to solicit bids for domestic products supported by terms included in requests for proposals, contracts, and nonproprietary communications with the prime contractor. (8) Unless a waiver applies, use of foreign iron, steel, manufactured products, and/or construction materials that are consumed in, incorporated into, or affixed to an infrastructure project is noncompliant with this term and condition pursuant to the Infrastructure Investment and Jobs Act, Pub. L. No. 117-58, including Build America, Buy America Act, Pub. L. No. 117-58 §§70901-52. (d) Waiver Evidence Submission. (1) The recipient must maintain documentation of any use of materials which are considered de minimis and are covered by an existing waiver (e.g. miscellaneous, generally low-cost products that are essential for construction and are incorporated into the physical structure of the project) with grant project files for CG - OOA01550 - 0 Page 22 a period of three years from the date of submission of the final expenditure report, in accordance with 2 CFR 200.334. (2) If the recipient seeks coverage under an existing general applicability BABA waiver, the recipient agrees to submit available evidence to the EPA Project Officer to support such a determination as identified in the BABA waiver. The recipient shall maintain this evidence with grant project files for a period of three years from the date of submission of the final expenditure report, in accordance with 2 CFR 200.334. K. Environmental Review In accordance with the requirements of the National Environmental Policy Act, EPA has issued a categorical exclusion for this project in accordance with provisions in 40 CFR Part 6. If EPA determines that a categorical exclusion is not appropriate for this project, the recipient agrees to submit information necessary for EPA to prepare an Environmental Assessment and issue a Finding of No Significant Impact. If the scope of the project changes, the recipient understands that additional environmental review may be necessary. L. Davis -Bacon Labor Standards 1. Program Applicability a. Program Name: Community Grants Program b. Statutes requiring compliance with Davis -Bacon: Consolidated Appropriations Act, 2022 (P.L. 117-103); Consolidated Appropriations Act, 2023 (P.L. 117-328); and Consolidated Appropriations Act, 2024 (P.L. 118-42) c. Activities subject to Davis -Bacon: For Community Grants Projects that are Inclusive of CWSRF-eligible activities: Treatment works constructed in whole or in part with assistance made available by the FY 2022, FY 2023, and/or FY 2024 Consolidated Appropriations Acts discussed in section b. For Community Grants Projects that are Inclusive of DWSRF-eligible activities: Any construction project carried out in whole or part with assistance made available by the FY 2022, FY 2023, and/or FY 2024 Consolidated Appropriations Acts discussed in section b. d. The recipient must work with the appropriate authorities to determine wage classifications for the specific project(s) or activities subject to Davis Bacon under this grant (or cooperative agreement). 2. Davis -Bacon and Related Acts Davis -Bacon and Related Acts (DBRA) is a collection of labor standards provisions administered by the Department of Labor, that are applicable to grants involving construction. These labor standards include the: CG-OOA01550-0 Page 23 Davis -Bacon Act, which requires payment of prevailing wage rates for laborers and mechanics on construction contracts of $2,000 or more; Copeland "Anti -Kickback" Act, which prohibits a contractor or subcontractor from inducing an employee into giving up any part of the compensation to which he or she is entitled; and Contract Work Hours and Safety Standards Act, which requires overtime wages to be paid for over 40 hours of work per week, under contracts in excess of $100,000 3. Recipient Responsibilities When Entering Into and Managing Contracts: a. Solicitation and Contract Requirements: i. Include the Correct Wage Determinations in Bid Solicitations and Contracts: Recipients are responsible for complying with the procedures provided in 29 CFR 1.6 when soliciting bids and awarding contracts. ii. Include DBRA Requirements in All Contracts: Include the following text on all contracts under this grant: "By accepting this contract, the contractor b. After Award of Contract: and agrees to the terms provided in the Under EPA Grants." I. Approve and Submit Requests for Additional Wages Rates: Work with contractors to request additional wage rates if required for contracts under this grant, as provided in 29 CFR 5.5(a)(1) ii' ii. Provide Oversight of Contractors to Ensure Compliance with DBRA Provisions: Ensure contractor compliance with the terms of the contract, as required by 29 CFR 5.6. 4. Recipient Responsibilities When Establishing and Managing Additional Subawards: a. Include DBRA Requirements in All Subawards (including Loans): Include the following text on all subawards under this grant: "By aooepting this award, the EPA subrecipient acknowledges and agrees to the terms and conditions provided In the DBRA Requirements for EPA Subrecipients." b. Provide Oversight to Ensure Compliance with DBRA Provisions: Recipients are responsible for oversight of subrecipients and must ensure subrecipients comply with the requirements in 29 CFR 5.6. 5. The contract clauses set forth in this Term & Condition, along with the correct wage determinations, will be considered to be a part of every prime contract covered by Davis -Bacon and Related Acts (see 29 CFR 5.1), and will be effective by operation of law, whether or not they are included or incorporated by reference into such contract, unless the Department of Labor grants a variance, tolerance, or exemption. CG - 00AG1660 - 0 Page 24 Where the clauses and applicable wage determinations are effective by operation of law under this paragraph, the prime contractor must be compensated for any resulting increase in wages in accordance with applicable law. M. Conditional Award n/a N. In -fend Assistance We O. Geospatial Data Standards We P. Equipment Disposition n/a Q. Real Property We R. Sites, Easements, and Rights -of -Way n/a S. Recipient Work Force n/a T. Flood Insurance n/a U. Operation and Maintenance The recipient agrees that that it will properly operate and maintain all facilities that are partially or wholly funded by this grant for the useful life of the facilities as described below. Useful Life Timeframes - Land - Permanent - Wastewater/Water Conveyance Structures: collection systems, pipes, interceptors, force mains, tunnels, distribution lines, etc. - 40 years • Other Structures: plant buildings, concrete tankage, basins, lift stations and pump station CG-OOA07550-0 Page 25 structures, inlet structures, etc. - 30 years • Wastewater and Drinking Water Process Equipment - 15 years • Auxiliary Equipment - 10 years V. Small Unmanned Aircraft Systems, a.k.a. drones, Purchases and Operation Costs n/a vVAa LNG Woodard & Curran New England, Inc. 40 Shattuck Road I Suite 110 Andover, Massachusetts 01810 www.woodardcurran.com Via Electronic Mail October 17, 2024 Shawn W. Precourt Woodard Town of Mansfield Water Operations Manager & Curran 5008 East Street Mansfield, MA 02048 Re: Lead and Copper Rule Compliance Engineering Services — Amendment 1 Mansfield, Massachusetts (DWSRF#18931) Dear Mr. Ahern: T 800.426.4262 T 978.557.8150 F 978.557.7948 Woodard & Curran New England, Inc. (Woodard & Curran) is pleased to present this proposed Amendment 1 to our agreement dated March 27, 2024 to provide professional engineering services for developing a Lead Service Line Inventory, Replacement Plan and Inspections Program for Inventory Support. This Amendment 1 will be completed in accordance with the Professional Services Agreement Required Provisions and Terms and Conditions as defined in the original agreement (lead and Copper Rule Compliance Engineering Services dated March 27, 2024. SCOPE OF SERVICES Woodard & Curran's original scope of work included in the above referenced proposal contained three phases: Phase 1: Service Line Inventory Phase 2: Lead Service Line Replacement Plan Phase 3: Inspections for Inventory Support Changes to the scope following kickoff of the project have been required in response to new MassDEP guidance to identify the number of unknown service lines. This Amendment 1 modifies our original Phase 3 authorization to account for the following changes and their associated costs. Phases 1 & 2 remain unchanged: Phase 3: Modification 1 — Statistical Analysis & Predictive Modeling As a result of the Phase 1 desktop records review finding no known lead in the Mansfield system, we have added a statistical analysis task to Phase 3 to achieve a non - lead designation at a 99% confidence interval in accordance with MassDEP Drinking Water Program's revised Statistical and Predictive Modeling Guidance for Evaluating Unknown Service Lines issued on May 1, 2024. The released guidance for statistical model confidence intervals has resulted in the need to modify the scope to comply and has increased the budget. Statistical analysis is suitable for systems where lead service lines are unlikely to be found, as is the case for Town of Mansfield. In the event that a lead service line is found, the statistical analysis will need to transition into a predictive model. We propose to amend the Phase 3 scope to include statistical analysis. If lead service lines are found, a predictive model will be required and a budget increase will be needed. The amended budget for the statistical analysis to achieve a 99% confidence interval represents an increase of $55,000. Woodard Phase 3: Modification 2 — Potholing & Curran Potholing is a recommended option for confirming service line materials on both the public and private side. Our original proposal included only house inspections to confirm the private side of the service line material. This Amendment 1 includes potholing of a minimum of 364 services to achieve a 99% confidence interval for a non - lead designation in accordance with MassDEP Drinking Water Program's revised Statistical and Predictive Modeling Guidance for Evaluating Unknown Service Lines issued on May 1, 2024. The released guidance for statistical model confidence intervals has resulted in the need to modify the scope to comply and has increased the budget.. The amended budget for potholing to achieve a 99% confidence interval represents an increase of $285,000. The below sections include stFikeeuts to note deletions in scope and underlines to denote additions/updates to the scope. Phase 3 — Inspections for Inventory Support (Amended Scope) A portion of the services of unknown material that were identified in the lead service line inventory developed under Phase 1 will be investigated in Phase 3. Available information and physical inspections will be used to verify service material for the unknown services. Phase 3 will include the following tasks: Task 1: Subcontractor Setup & Oversight (Ongoing) Engage qualified subcontractors for statistical analysis, pFedictive meter inspections, and vacuum excavations as required. Oversee as necessary. Task 2: Statistical Analysis 1. Utilizing the Town's existing inventory. Woodard & Curran's subconsultant will evaluate existing data and formulate a recommended inspection list It is anticipated that a minimum of 364 of the Town's unknown service lines will need to be elements included as part of this task are: i. Existina Inventory Data Digestion: ii. Inventory and Recommended Inspections Dashboard: iii. Model review and reporting: and iv. Material Predictions in Compliance with MassDEP Template Instructions Task 32: Physical Inspections (Not Started) Town of Mansfield (0235472.00) 2 Woodard & Curran New England, Inc. Town of Mansfield LSLI & LSRP_Amendment FINAL Amendment 1 October 17, 2024 1. Notices shall be sent to property owners with information on how to self -report service line information and to notify of the inspection process. Notices may be in the form of letters, post cards, door hangers, or other methods as determined by the Town and Woodard & Curran and mutually agreed upon at the onset of the project. Woodard 2. Identify a minimum of 364 public and private services for inspection using statistical &Curran analysis to achieve a 99% confidence interval for non -lead designation in accordance with guidance from subconsultant Inspection methods anticipated for utilization include: a. Markout services to locate and flag service line curb stops for quicker mobilization and demobilization during potholing; b. Potholing at the curb stop at random water services with unknown service c. Service line material inspections at the water meter where the material from main to curb stop is known but the material from curb stop to meter is unknown. 3. Assist the Town with coordination of in-house meter inspections where applicable. 4. Data will be compiled, reviewed, and utilized to update the Town's inventory developed under Phase I. A technical memorandum summarizing the results of the in -home and pothole inspections will be completed and submitted to the Town. RESPONSIBILITY OF THE TOWN There are no additional responsibilities required by the Town for the scope of services included herein. ASSUMPTIONS The following are additional assumptions and understandings to our original scope of services and apply to the scope of services, schedule, and budget described herein. The underlined text below reflect updates to existing assumption(s) from the original scope of services that have been modified to account for the services included in this amendment. 1. The inspection dashboard hosting subscription will be paid for one year as part of this work, After one year, hosting will need to be either transferred to the Town or passed on to the Town via a separate invoice. 2. The Phase 3 budget assumes 750 total physical service inspections from within dwellings and 364 pothole investigations. 3. This Amended Scope of Services assumes no lead service lines will be identified during investigations. If lead -containing service line materials are identified during investigations and the Town of Mansfield does not meet a non -lead designation following investigation, additional modeling will need to occur to identify other lead service lines that may be present within the Town. Such additional modeling is outside of this Amended Scope of Services. Town of Mansfield (0235472.00) 3 Woodard & Curran New England, Inc. Town of Mansfield LSLI & LSRP_Amendment_FINAL Amendment 1 October 17, 2024 4. Town of Mansfield to complete water service line markout at the proposed pothole investigation locations. 5. Construction support and legal assistance related to LSL replacement is not included in this Proposal. These services may be provided under a separate Agreement. 6. This Amended Scope of Services shall be subject to the Terms and Conditions of the initial March 27, 2024 Engineering Services Agreement between Woodard & Curran and Town of Mansfield. (Phase 1 & 2 scopes remain unchanged from our initial authorization) COMPENSATION The proposed budget for completion of the work described herein is summarized below. Phases 1 and 2 will be completed on a Lump Sum basis and Phase 3 will be completed on a Time and Material Basis: Phase )Original tstdgeif' Fropcsed Attlitldnalwdget'rposedtntal .:... A!►re6detl134d et Phase 1 $80,000 $0 (No Change) $80,000 Phase 2 $70,000 $0 (No Change) $70,000 Phase 3 $150,000 Modification 1: $55,000 $490,000 Modification 2: $285,000 Total Fee $300,000 $340,000 $640,000 Woodard & Curran will submit monthly invoices for the services completed during the previous billing period. Services will be provided in accordance with the attached Terms and Conditions between Woodard & Curran and the Town of Mansfield. SCHEDULE The Scope of Services will be performed in accordance with the following schedule: Town of Mansfield (0235472.00) 4 Woodard & Curran New England, Inc. Town of Mansfield LSLI & LSRP Amendment_FINAL Amendment 1 October 17, 2024 wl Phase Original Schedule Amendment 1 Schedule 1 — Service Line Inventory 10/16/24 10/16/24 (No Change) 2 — Lead Service Line 10/16/24 Online LSLRP Template Replacement Plan Submission: 10/16/24 Replacement Plan: Draft to Town — 7/31/25 Final — Prior to LCRI Regulation Required Submission Date 3 — Inspections for Prior to Mass DEP Grant Prior to MassDEP Grant Inventory Support Expiration Expiration (5/30/2026) We look forward to continuing to work together on this important project for the Town of Mansfield. Please call me at 781.613.0457 or email me atjtroidl@woodardcurran com if we can provide any additional information or answer any questions. Sincerely, WOODARD & CURRAN, INC. Jack Troidl Senior Client Manager P#: P235472.00 Town of Mansfield (0235472,00) 5 Woodard & Curran New England, Inc. Town of Mansfield LSLI & LSRP_Amendment FINAL Amendment 1 October 17, 2024 APPROVAL Approval of this proposal by the Town of Mansfield will authorize Woodard & Curran New 25� England, Inc. to proceed and will formulate our Agreement. The attached Terms and Conditions are made part of this Agreement. Woodard Please examine the proposal and indicate your approval and acceptance to proceed by signing & Curran in the space below and signing the Terms and Conditions. The project will be completed in accordance with the scope of services and schedule presented. The budget will not be exceeded without prior approval. Please return one copy of the signed approval to me. IN WITNESS THEREOF, Woodard & Curran New England, Inc. by its duly authorized Officer, and the Town of Mansfield have executed this Agreement as the date and year written below. DATED this \Q day of 1�m2024. WOODARD & CURRAN NEW ENGLAND, INC. Signature Robert Little, P.E. Name (printed) Senior Vice President Title TOWN OF MANSFIELD Town of Mansfield (0235472.00) 6 Woodard & Curran New England, Inc. Town of Mansfield LSLI & LSRP Amendment_FINAL Amendment 1 October 17, 2024 ATTACHMENT A: PREDICTIVE MODELING DISCLOSURE Town of Mansfield (0235472.00) 7 Woodard & Curran New England, Inc. Town of Mansfield LSLI & LSRP_Amendment FINAL Amendment 1 October 17, 2024 ATTACHMENT A Predictive Modeling Disclosure The parties agree that many utilities do not have complete or accurate service line material records. Field verification of all unknown service line materials (with exception to service installed after 1987) on the publicly -owned side and privately -owned side of a service line may be impractical or economically infeasible. Data science may be used to predict unknown service line materials using a combination of many model inputs, including existing utility records, build year, zoning, demographics, water quality data, and information on hydrants and water mains. There are two available data science methods —predictive modeling and statistical analysis. Predictive modeling is an iterative process whereby model predictions improve through the input of as much verified data as possible to train the model Statistical analysis is a process whereby a set of service lines are identified as a representative sample of the entire system's services. Statistical analysis will identify a series of services lines where, if those service lines are found not to contain lead, all the system's services can be considered not to contain lead up to a specified confidence interval. Statistical analysis is proposed for the Town of Mansfield (Town). If lead is found, the statistical analysis will transition into a predictive model. The parties agree that the scope of services shall include utilization of predictive modeling and/or statistical analysis in a manner consistent with all MassDEP guidance around statistical analysis and predictive modeling, including MassDEP's "Statistical (Predictive) Modeling Guidance for Evaluating Unknown Service Lines, May 2024". The results of the predictive modeling and/or statistical analysis will be utilized to complete and/or supplement the Town service line inventory (SLI) associated with the Lead and Copper Rule Revisions (LCRR) requirements. The Town agrees and acknowledges that material predictions for the Town's unknown service lines generated by predictive modeling and/or statistical analysis are not intended to be used as a substitute for field verification. Rather, they are a tool to predict lead and non -lead services at specified degree of accuracy/confidence based on the number of investigations performed within a group of unknown service lines. Woodard & Curran will subcontract with Trinnex to perform the predictive modeling and/or statistical analysis using their software platform LeadCAST. To complete this work, Woodard & Curran will have a 1-year subscription for the LeadCAST platform. The Town acknowledges that unless written notice is provided to Woodard & Curran by October 1st, 2025 requesting a subscription renewal, that the subscription to this platform will be suspended after the 1-year subscription term included in this scope. A subscription renewal would require a contract amendment. At the conclusion of this project, Trinnex will provide a compiled inventory from all documented and verified sources of information, including analyses predicting the presence of lead service lines, that Woodard & Curran will use to complete and/or supplement the required MassDEP inventory spreadsheet. The SLI delivered to the Town at the conclusion of this effort will compile and retain documentation of service line identification efforts and how the lead status of services was predicted and the confidence of those predictions. State primacy agencies may require additional field service line investigation for verification of the predictive modeling and/or statistical analysis results after initial submission for compliance or as a requirement of future regulations. These efforts are not included in this current scope of work. The Town agrees to the use of predictive modeling and/or statistical analysis as a tool for developing a full SLI to meet the LCRR reporting requirements. The Town acknowledges while predictive modeling and/or statistical analysis can be leveraged to aid the Town in its decision making for preparing budgets for replacement programs, the nature of predictive modeling and/or statistical analysis means that there could be errors in the model results. Consequently, the Town agrees that W&C shall not be liable for claims, damages, losses, fines, suits or causes of action relating to or arising from the use of predictive modeling and/or statistical analysis, and shall defend, indemnify and hold Consultant harmless from and against any and all related claims. The Town further acknowledges and agrees that Consultant and its subcontractors shall own the source code, ideas, methods of operation, processes, know-how and all right, title and interest in and to all intellectual property rights including without limitation, all patent, copyright, trade secret and trademark rights, associated therewith (including all derivatives or improvements thereof) relating to the predicative modeling and/or statistical analysis, including but not limited to those associated with any related proprietary platforms.