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Home My WebLink About250th Comm. 10/29/2024501€' Celebration q ot'isiY i€ t:, e z z!€ :65'#Y� 6c�6€i'&€,3Y;i-3 ��t.�i.Cs53?s 2..9y 202 Present: Teresa Murphy, Kevin McNatt, Susan Feely, Rob MacDo JP (AildrWCoccia, Linda McCabe, Sacha Zlatkova, KGriffin, NGriffin, Nicole Burch€,i�NVA€'1oSuF FICE Not Present: Eileen Cusack 2024 DEC - U P 1 01 1. Open Meeting ' 'i;Sl IE-LD - MASSACHUSETTS Meeting called to order at 6:36 PM 2. Approval of 9128.Meeting Minutes Motion: To approve the September 28, 2024 minutes. Passes: 8-0 (NGriffin, Murphy) 3. Treasurer's Report Ms. NGriffin reported in the absence of Ms. Cusack. Currently, there is under 75K in the 2501h account, which includes the recent sponsorship from North Easton Savings Bank. 4. Report from theCultureand Arts Advisory Committee regarding proposed events which may include a gala, play, speakers, air show, and more. Discussion and consideration on Culture and Arts Advisory Committee items` requiring committee approval. Ms. Burch reported the cost for one genealogy class by the African American Genealogical Society is $300. Length of class, number of participants and dates are to be determined. Ms. Burch will consult the town Librarian to finalize. Classes at the Library on Saturdays will likely start February 2025. Reflection stories will come from the workshops. Envision Hotel sent the Gala contract, which can't be signed until 3 quotes from similar facilities are procured._ Additional costs and gala theme/format were discussed. There was discussion as to when the commemorative quilt is gifted to the town, with IDW Sunday a possibility. Quilt squares are sold until December. Discussed locations for the quilt and agreed to table it until the next meeting. There is a speaker list, and next is to narrow down the topic. There was inquiry regarding the overarching theme, such as "family journey to Mansfield". The name of speakers were listed and possible locations discussed for the event. 5. Report from the Fundraising and Marketing Advisory Committee regarding; fundraising opportunities and outreach. Discussion and consideration on Fundraising and Marketing Advisory Committee items requiring committee approval. 250°' Celebration Coninuttee meeting mIrutes DATE October N, 2024 1lji11utes taken by Susan Feely, Clerk 2501h Celebration Committee Meeting Minutes of October 29, 2024 a. Fundraising Updates Ms. NGriffin reported on donor meetings. Jersey Mike's is an in -kind sponsor to provide food for Volunteers. Allegra printing also is an in -kind sponsor on a case -by -case basis. It was suggested to reach out to Staples as a possible sponsor. There was an update on the streetlight banners related to the design, which includes the 250'h logo along with historical references, such as gladiolus, gazebo, and the geese parade. The banner has space for a temporary date allowing for future use. b. Merchandise Updates There were merchandise sales at the youth soccer tournament, Mansfield 101 and Abolition Day. Sales were good and promoted the 250`h, which was a great way to get the word out. Committee members helped at the tables. - Currently, there aren't any scheduled sales events. New products were on display for the committee to choose. They included: quarter zip sweatshirt, hats, T-shirts, jacket options, and challenge coins. A Teddy Bear is needed to display some of the items. The small dog bandanas are now available.It was noted there should be something that identifies the 250'h Celebration Committee members. Taken out of order- also refer to Item 11 Event applications for the 2501h need to be ready for discussion at the next meeting on Dec 4'h . Application submission deadline is the 11'h for the Select Board's consideration on December 18. Advisories are to email the application along with events and activities to Chair MacDonald. Ms. NGriffin requested volunteers to deliver approximately 30 sponsor signs. Mr. MacDonald, Ms. Feely and Ms. KGriffin volunteered. The proof for the Sponsor/Donor thank -you note was passed around for input. The 2501h logo will be added. The 2501h merchandise online store is functional. Shoppers can pay by check, cash or credit card. It is on the 250'h Committee page of the town website. There is a QR code for payment by cell phone. Order pick-up is 48 hours later at Town Hall Parks and Rec. An application to the US Navy Band at Newport was sent for parade and Incorporation Day participation. There was inquiry for the committee to consider a 250t' Open House to update the, community. There was group consensus the committee should move forward to "spread, the word". c. Fireworks RFQ Ms. NGriffin shared that Mike Ahern is responsible for procuring quotes fora fireworks finale. There must be a rain date. The committee considered IDW`Sunday at Memorial Park. Ms. NGriffin spoke to the Fire Chief and Town Manager related to the fireworks staged at Hutchinson Field. Quotes are based on 250a Celebrabon Committee meeting minutes DAI E 'October 29, 2024 inrac=s taken by Susan Feely, Clerk 250!CE,Iceb Ktlun ltr3F':'i4f i f `tt,°Lter 1'1% - 024 Vendors' measurements of the field. It was noted that the required public safety detail cost for fireworks is "a lot of money North Easton Bank committed 25K as a sponsor and interested in the 250'h to host a nighttime drone show which could be IDW Friday night. The 150Fh parade film showing was briefly discussed, which is proposed for IDW Friday night. Ms. NGriffin requested members to send communication ideas for the 250`h website. 6. Report from the Incorporation Day Advisory Committee regarding proposed events for Incorporation Day Weekend 2025. Discussion and consideration on Incorporation. Day Advisory Committee items requiring committee approval a. Discuss and consider August 2025 IDW Application to Select Board -Ms. Feely reported there wasn't much to share due to not meeting in October. She is waiting to receive the quotes for a stage and sound person. Brian Quinn from Last Dance Productions was also suggested. 7. Report from the Parade Advisory Committee regarding the proposed parade in May 2025. Discussion and consideration on Parade Advisory Committee items requiring committee approval. Mr. MacDonald reported there were some good sign-ups for the parade, including the Ancient Mariners Drum and Fife Corps. Costs for groups are between $750 to $1100. He reached out to the RI Artillery regiment, and the, Highland Light Bagpipers charging $1500. Their website is www.Highlandlight.com. Advisory is awaiting confirmation from some of the groups,including the Lincoln Minutemen. There was a discussion to invite MHS alumni classes to march in the parade. A request was made for the 250'h to have a separate FB page. Other suggestions for parade participants included UMass Bands and dance groups. Discussed possible awards and categories. Dignitaries and top sponsors could be the Judges. There was inquiry regarding film coverage by cable access. it was suggested to reach out to Southeastern Regional High School for a videographer. Norton and Foxboro also have cable access with a possibility for reciprocation. Banners with the Incorporation date for children's groups was brought up. The Advisory is also working on horse participation in the parade. 250"' Celebration Cornrjvtttee meeting minutes GAT= October 29, 2024 Minu'ces taken by Susmi Feely, Cieri. 250" Celebration Committee K4eeting Nfflnutefi of October 29, 2024 The parade will celebrate the town's founding, history and people. Performance stops will be along the way with possible end -of -parade performances at the South Common. There is consideration to move the food vendors up towards Fulton's Pond to accommodate the musical entertainment on the common. Behind Providence Bagel is the parking lot for parade staging. Police Officer Lt. MacLean is our liaison for the 250'h celebrations. There was a lengthy discussion about the parade route. Mr. MacDonald has communicated with the Veteran's groups through Mike Raymond, Mansfield Veterans Agent. It was noted that there was a parade Grand Marshall for the 2001h. It was suggested to ask residents to vote for one. a. Discuss and consider May 2025 Parade Application to Select Board Mr. MacDonald reviewed the parade application. The starting time is 11 AM and expected to last about 75 minutes. The expected attendance is between 1-2K. Clean-up is by DPW. 8. Airport Event Update for June 2025 There wasn't anything new to report. The date is June 14'h with the event application required one month before. There could be several groups flying in that day. a. Discuss and consider Airport Event Application to Select Board 9. Discuss and Consider Tree Planting Proposal for 2025 a. Discuss and consider Tree Planting Application for School Committee Mr. MacDonald reported that everything is on track. 10. Establish Future Meeting Dates Wednesday, Dec 4 at 6:30 PM, Town Hall, MBC room, 3'd floor Tuesday, Jan 7 at 6:30 PM, Town Hall, room 2alb 11. Items not known 48 hours in advance Taken out of order, refer to Item 5b. Town Manager, Mr. Dumas, has asked to meet with one to two people from each Advisory Committee to provide an update with the goal to have everything vetted prior to January 1, 2025. Park and Rec and the Select Board are allowing for the 250"' applications to be submitted before the end of the year. 250' Celebration Comtr) tee meeting miniEtes DATE OcWber 29, 2024 tMmux es taken by Susan Freely, Clerk "e250 Celebration Conimittee Meeting P-%iinutes of October 29, 2024 Mr. McNatt shared an article from 1975 regarding the 200'h celebration postage cover stamps. Postmark for the commemorative envelope would include Mansfield's Incorporation date with the 250t' logo on the envelope containing a note card. In 1975, envelops were postmarked 8.23.75 on Bicentennial stamps. Ralph Merrifield is a stamp collector and can help with the postmark commemorative. 12. Adjourn Motion: To adjourn meeting at 9:13 PM. Passes: 9-0 (KGriffin, Murphy) r � _ZZ_..A 250`.. Celebratwn Corr,mittee nreec.in, rninure= DATE October 29. 2i,<=. Minutes taken by Susan Feely, Cie(,-