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HomeMy WebLinkAbout250th Comm. 08/28/2024250til Celebration comn'littee Mec.iing Minutes of August 28, 2024 Present: Robert MacDonald, Susan Feely, Teresa Murphy, Sacha Zlatkova, Kara Griffin, Elvire Stanislous, Eileen Cusack, Arlene Coccia, Nicole Burch, Kevin McNatt Not Present: Nancy Griffin, Linda McCabe Guest: Sandra Levine 1. Open Meeting Called to order at 6:30 PM by Chair MacDonald. Afterwards, he asked for a moment of silence in memory and honorofHarry Chase and today's dedication in his name. ,- C) 2. Approval of 7/17 Meeting Minutes -; r m Motion: Approve the July 17, 2024 minutes - nm Passes: 8-0 (Murphy, Coccia)' r,r'u ' w — 3. Treasurer's Report Ms. Cusack reported the 250th donations currently total,$24,408.05.. 4. Report from the Fundraising and Marketing Advisory Committee regarding, fundraising opportunities and outreach. Discussion and consideration on Fundraisingand Marketing Advisory Committee items requiring committee approval. Letters to the businesses are going out. Copies were on the table for committee members to use as a personal follow-up to the mailing. The flyer and letter are on the 250th website.'' There was an information update regarding merchandise. The magnet design and tote bag samples were passed around to choose. There was consensus to purchase both which led to the payment process. Motion: Seek approval to spend the $12.95 per month fee for the ability to take credit card payments for purchase of 250th merchandise. Passes: 9-0 (KGriffin, Cusack) Choice for totes: Yacht tote and the Auror 10 oz. cotton tote were recommended. The merchandise should arrive in early September. There was discussion to have a table again at "Welcome to. Mansfield" night for new residents, on Oct 231d at the Library. 2.50°' Celebration Committee meeting minutes DATE August 28, 20211 Minutes taken by5usan Feely, Clerk 250"1 Celebration Committee Meeting Minutes of August 28, 202A a. Fundraising Updates b. MA250 Grant Application Mass office of Bureau and Tourism After meeting in July, a grant application was forwarded to Mr. MacDonald. Ms. NGriffin and he put the application together for submission and should hear back in September. Any award must be spent by June 30, 2025. 5. Report from the Incorporation Day Advisory Committee regarding proposed events for Incorporation Day Weekend 2025. Discussion and consideration on Incorporation Day Advisory Committee items requiring committee approval. Ms. Cusack gave an update on the advisory committee meeting noting the addition of new members. A few of the activities include a pre—Revolutionary War era Spinning(wheel) Bee with demonstrations, children games and crafts. During the Sunday event schedule discussion, it was suggested to move the Ecumenical service to the afternoon, which would allow for a foot race in the morning. Mr. McNatt gave an update on the time capsule construction and recommended a small barrel to hold the items chosen by MHS Class of 2025. Mr. MacDonald gave specifics for the historical trolley tours with two trolleys, each holding @ 30 people. Mr. McNatt and Andy Todesco will run the three, 45-minute tours from Noon to 3:00 PM, starting on the hour. There was discussion if rider capacity of a 180 would meet demand and considered four trolleys and two additional tour guides. The Southeastern MA Community Concert Band fee for a 90-minute performance is $700 to play on Incorporation Day. It was discussed to also have diverse food trucks on site. Motion:' To hire the Southeastern MA Community Concert Band to perform on Incorporation Day August 23, 2025 Passes: 10- 0 (Feely, KGriffin) There was a brief discussion to have prizes and ribbons for some of the weekend events. 6. Report from the Parade Advisory Committee regarding the proposed parade in May 2025. Discussion and consideration on Parade Advisory Committee items requiring committee approval a. Discuss and consider May 2025 Parade Application to Select Board Nova 1 is the deadline for parade participants. The day of the parade, May 17th, happens to be the same day as the Mansfield Garden Club's annual plant sale on the South Common. 250"' Celebration Committee meeting minutes DATE August 28, 2024 Minutes taken by Susan Feely, Clerk 2 a01" Celebration Committee Nleetin8 Minutes of August 28, 202/4 Guest Sandy Levine stopped by and asked to speak. She suggested a speaker series about unusual things that happened in the town and a fun event that included arresting residents who must do something to get out of "jail'. Also, Ms. Levine referred to the participation of the 'Brothers of the Brush" during Mansfield's 200t" celebration. The parade start time is 11 AM. ,There was discussion of a parade loop that would accommodate the plant sale location. Food trucks were suggested for the event. Motion: Parade start time is at 11 AM on May 17, 2025. Passes: 10-0 (Murphy, KGriffin) Chair MacDonald will update the Select Board on September 18 ` Mr. McNatt inquired if anyone had reached out to the Mansfield DAR. 7. Report from the Culture and Arts Advisory Committee regarding proposed events which may include a gala, play, speakers, air show,, and ;,more. Discussion and consideration on Culture and Arts Advisory Committee items requiring committee approval. Ms. Burch reach out to the African American Genealogy Society asking if they could do beginner genealogy workshops throughout 2025 and is waiting to hear back with prices. She also reached out to the Whitney Brown at the library to coordinate discussion groups for people attending the workshops who find surprising truths exploring their heritage. The resident videos will focus on a meaningful ancestor story for the person speaking. Next steps are finding out workshop pricing. Cable Access will record the personal stories at their studio location. The plan is to offer three or four workshops during the year. Ms. Stanilous went over the invoice for the Gala event. The agreement is with Envision of Mansfield for Friday, October 3, 2025. There were several,payment questions and she will seek clarification from Ms. NGriffin. It was agreed to put the Speaker series discussion at the beginning of September's agenda. 8. Airport Event Update for June 2025 a. Discuss and consider Airport Event Application to Select Board Mr. MacDonald reported that there will be an event at the airport on June 14t' and likely a historical plane/car show, and possibly tethered hot air balloons. There is more information to follow. 250"' Celebration Committee meeting minutes DA f L August 28, 2024 Minutes taken by Susan Feely, Clerk 250t" Celebration Committee Meeting Minutes of August 28, 2024 9. Discuss and Consider Tree Planting Proposal for 2025 a. Discuss and consider tree Planting Application for Select Board Mr. MacDonald shared that there will be one tree planted at each school and the South Common. The tree planting is a school event and likely scheduled sometime around the 250th Parade weekend. 10. Establish Future Meeting Dates Tuesday, October 29 at 6:30 PM, room 2 a/b Wednesday, December 4 at 6:30 PM, MBC room 3a/b 11.`Items not known 48 hours in advance The Committee was encouraged to think about a 250th slogan. One was shared created by a volunteer on the Incorporation Advisory committee. 12. Adjourn Motion: Adjourn meeting at 9:26 PM Passes: 10-0 (Ms. Murphy, Ms. KGriffin) Susan Feely, Committee 8lerk 250"' Celebration Committee meeting minutes DATE August 28, 2024 Minutes taken by Susan Feely, Clerk w m T. w o W G (D D N c N CD G (D - OCO 2)_ .� .. _ O)6. L p N cy 0 N W N O m .w. N 2, O w ° 0 j `OG w N F C co O CCJ y tG O• °- CC ? •y �+ (D m G (% ° - O p 0 0 3 �. 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Meet with Whitney at library to find out b. Marketino Ideas what she's doing and if interested in collaborating. 2. Kick the bar. (Will) August 23rd, 2025 (incorporation Day) (Does Will need to fill out an event permit for this?) 1. Pinneys: green/white 2. Sign up sheet. 3. 6 players per team. 4. Softball field behind QMS. 2 hour event. 5. Film it and replay on Mansfield Cable 6. Try to get 36 sign ups. Play 3 games. 7. Quick 35 minute games with 5 minute transition. 3. Other sports. (Will) 1. June 2025. a. 21st and 22nd 2. Contact the Town for baseball field at Memorial, softball field behind Qualters, 2 soccer fields at Memorial park a. 2 games for each field per day. AM/PM. b. Volunteer referees and umpires. 3. Fill out event permits. 4. Hats, green and white (Logo of 250th) 5. People will sign up. General sign up. On that, can sign up to go alone or group of people. Make sure people with a group are on the same team. a. Choose a team captain for communications with Will. 6. Soccer (4 teams), 12 players per team, 48 people to sign up. 7. Softball (4 teams), 9-12 per team, 3648 total. 8. Baseball (4 teams), 9-12 per team, 36-48 total 9. Can businesses sponsor a team? 4. Gala (ENire) 1. October 3, 2025. a. Event Proposal 2. Needs deposit to secure it. 3. Total for 600 people = $44889, $75 per person. 4. Cash bar. 5. Photography & Art Displays (Alex) 6. Cultural Event after parade (Moushami) 7. Speaker Series 1. Print out forms. Leave at Parks and a. Debra Britt: Founder, director Rec, Library, Town Clerk and ask if we of National Black Doll Museum can leave at the desk. We can collect of History and Culture once a week. b. Lou Andrews c. Carla Cinelli d. Linda Thomas e. Louie Certuse: Dad was a football coach. Louie was a teacher. 3 sons, 1 daughter. Will's basketball coach. f. Eddie Albertini: guidance counselor, Spanish teacher. His brother died in Vietnam. Albertini Square or Corner in Mansfield. g. Dr Rayne Freedman: teacher at Jordan Jackson. Reflection Stories Proposal Genealoav Workshops (hftps://aahgs-ne.orgo Joyce Stamps or someone from the African American Genealogical Society will come to have workshops for Mansfield community members. We will learn about our ancestors and try to go as far back as 1775 for the story to share on Cable. Discussion Grouts It will be good to hold Discussion groups to discuss what we are discovering about our ancestry. What hard truths we need to reconcile. How do we feel about that? What do we want to know more about? How do we hold complicated histories, feelings, rights or wrongs all at once? What do we wish was different? What was a help or opportunity or something to be grateful for? What is still feeling hard? What might help heal us? Cultural Celebration Bring something to share: food, artifacts, clothing, etc. Share something you want to hold on to that you learned about your culture. Share something that you want to let go of, something painful, that you learned about your culture. Mansfield Cable Recorded Stories It's 1775. Choose an ancestor's story that means something to you. Summarize that ancestor's life. Where did they live? What were they doing? Fast forward to you today in Mansfield, how does this ancestor show up in your life now? What do you want Mansfield to remember about you and your history? Relate that to our community and what that means for you! Mansfield Cable Airs our Reflection Stories throughout 2025. Marketing Ideas