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HomeMy WebLinkAboutSelect Board 04/21/2024Select Board Meeting Minutes August 21, 2024 RE:CEIVED II Present: Ms. Maureen R. Doherty, Chair; and Mr. Walter Wilk, Clerk were preseAl`in"We'latmg R68M § AC/ at Town Hall. Mr. Kevin Dumas and Mr. Matt Violette, Assistant Town Manager/Fina irgctpr w r. lyo Manager/Fin: , �u present. Mr, Roche, Vice Chair was present via GoToWebinar until he arrived in pb sh'at 6:59P( . Not Present: Ms. Diana Bren and Mr. Michael A. Trowbridge Sr. ! O 1. Call To Order Select Board Meeting -Pledge of Allegiance Ms. Doherty, Chair called the meeting to order at 6:04 PM. She then reminded everyone that the meeting was being broadcast live and taped for future broadcast on Mansfield Cable. She then asked everyone present to stand and recite the pledge of allegiance. 2. Update with Chief Assessor Ms. Doherty invited Ms. Ann McCarthy, Chief Assessor was present and went through the three classifications of vacant land. Ms. McCarthy stated that there is developable land, potentially developable land and un- developable and explained each classification. She noted that there are forty-two residential lots and another eighty potential buildable parcels. She stated that there are two hundred and sixteen unbuildable lots due to setback limitations, wetlands, vernal pools or zoning for examples. Ms. Doherty thanked her for coming and there were no questions from the Select Board. 3. Town Manager's Report ➢ Mansfield 101 Night at the Library ➢ Radio Infrastructure Network ➢ Xfinity Capital Infrastructure ➢ Governor's New PFAS Law ➢ Miscellaneous Items Select Board Questions and Comments on Town Manager's Report Mr. Dumas began his report speaking about the Governor's New PFAS law and he invited Chief Desrosiers to attend to discuss this with the Board. Mr. Dumas stated that not only is PFAS in the drinking water it is in many items like cookware, clothing and fire gear to name a few. He stated that there is legislation that by the year 2027 PFAS will not be allowed in fire gear, however the technology is not here yet. Chief Desrosiers stated that the current gear worn by firefighters was purchased in 2019 and lasts approximately 10 years. He stated that vendors have something that is PFAS free, however it is not as durable and it is costlier. Chief Desrosiers stated that cancer rate for firefighters is on the rise, but here in Mansfield they have several protocols in place to minimize exposure. Mr. Roche thanked the Chief for coming and knows at the State level this has been talked about this for a while. Ms. Doherty stated that on the building committee she knew about the proactive measures like the extraction machine and that the facility is wonderful and better than the former North Main Street station. Ms. Doherty then asked him about what was planned for September 11th. He responded that they will be having a ceremony on September 1111 at 10AM. Chief Desrosiers also noted that there will be a new firefighter swearing in ceremony and there are some pending retirements that will also be coming. Mr. Dumas continued his report and stated that the Mansfield 101 Night is October 23`d from 5:30PM to 7:30PM at the library and it is a great night to welcome new residents to Town and give them information. He then stated that that Deputy Chief Archer was able to identify that the new radios did not come with the correct antenna and the manufacturer will be sending replacements. He then provided an update on a meeting he had with the Xfinity Center in regards to capital infrastructure. Ms. Doherty then asked Chief Desrosiers about the new UTV. Chief Desrosiers responded that the Deputy Chief applied for a UTV through the Non -Profit Gift Fund and it was approved. He stated that it has been lettered and are waiting or lights to be put on it. He stated that it will be used for going into the woods and can be used for brush fires or times there are incidents Select Board Meeting Minutes August 21, 2024 on the train tracks as a quicker way to get to an injured person. Mr. Roche thanked the Town Manager for all the updates. Mr. Wilk and Ms. Doherty had no further questions. 4. Public Comment Mr. Peter Wiggins of Norton came forward and stated that he is keeping himself busy and also stated that next Saturday there is a golf tournament at TPC in Norton near the Xfinity Center. S. Discussion and Consideration of Change of Manager Application for Bertucci's Restaurant This item was being passed over and tentatively scheduled for September 4'. 6. Discussion and Consideration of One Day Beer/Wine License for the Mansfield Elks for October 19, 2024 Mr. Jim Burke, Manager of alcohol license for the Elks came forward and said that they are asking for a one -day license for serving beer and wine outdoors at their lodge. He stated that this is to have a fundraiser barbecue after the fire truck pull. He stated that the bar tender serving beer and wine outdoors will be TIPS certified and mixed drinks will only be served indoors. Motion: To approve the one -day beer wine license for the Mansfield Elks and waive the application fee. (Wilk/Roche) Roll Call Vote: Wilk —Aye Roche —Aye Doherty —Aye Passes 3:0 7. Discussion and Reconsideration of Auxiliary Officer Job Description for the Police Department Mr. Violette stated that he spoke with Chief Sellon after Select Board member Mr. Trowbridge asked about the policy having what appeared to be conflicting information. Mr. Violette stated that the policy stated that auxiliary officers are not permitted to carry fire arms and then further into the policy says they must have a valid Class A license. Mr. Violette stated that to correct this language has been added to the policy that reads "While Auxiliary Officers will be unarmed and not permitted to carry firearms, they will regularly be in the presence of firearms. The License to Carry Firearms ensures that Auxiliary Officers possess a basic level of understanding and proficiency in firearm safety and handling, enabling them to effectively support and coordinate with armed personnel while maintaining a safe environment." Motion: To approve the auxiliary Officer job description. (Wilk/Roche) Roll Call Vote: Wilk - Yes Roche —Yes Doherty — Yes Passes 3:0 8. Discussion and Consideration of Council on Aging Secretary Job Description Mr. Dumas stated that this position was recently approved by the union and the Director of the COA has been waiting since November. The former employee unfortunately passed away however that person never had a job description. Ms. Doherty was happy to see this position moving forward. Motion: To approve the Council on Aging Secretary job description. (Wilk/Roche) Roll Call Vote: Wilk —Yes Roche —Yes Doherty — Yes Passes 3:0 9. Discussion on Progress Made on Workshop Items Mr. Roche stated he was going through all the Boards and Committees and is in progress in the early stages. Ms. Doherty stated that Ms. Champagne will be the official keeper of the Select Board calendar and if there are any changes can be updated when needed. 10. General Budget Discussion — Including Budget Subcommittee Update Select Board Meeting Minutes August 21, 2024 The general budget discussion agenda item is a regular Select Board agenda item that will be for the discussion on any fiscal year budgets and may include discussions of past fiscal years or future fiscal years. Mr. Wilk stated that the Budget Subcommittee meets tomorrow evening and there was no new information. Ms. Doherty asked Mr. Violette if he wanted to say anything and Mr. Violette responded that there was nothing substantial and he is continuing to look through the financial policies. 11. Select Board Member Committee and Liaison Updates Mr. Wilk stated that the Needs Assessment Committee met Monday night and the Town and School picked their top three projects. He stated that Mr. Violette is going to look at some of the financials based on the costs of those projects and how they would impact an average tax bill and then the committee will look at the timeline. Ms. Doherty asked about the Council on Aging building and if money was received by the State or the Feds for the project. Mr. Dumas provided an update on awarded and potential funding mechanisms. Mr. Roche stated that the DEI Committee met and it was productive meeting and they are looking at communications of the departments of the Town. He stated that they are looking at having inclusive language in the public communications that are sent out from departments. He stated that there is a lot more to come on that and lot of good stuff on the horizon. Mr. Dumas thanked Mr. Roche and thought it was a positive meeting and asking departments to give samples for the next meeting on October 15t at 6PM. Mr. Wilk asked what communications were included and Mr. Dumas responded that it could be on social media, message boards, messaging on website or anything that is public facing. Ms. Doherty asked what it means when you look at communications through an equity lens and Mr. Dumas responded that it looks to examine and define those groups that may be underrepresented, under served or marginalized. He then gave a list of examples. Ms. Doherty asked if the DEI Committee could have a table at the Mansfield 101 Night. Mr. Roche arrived in person at 6:59PM. 12. Public Comments There were no public comments. The Board took at recess 7:05PM and resumed the meeting at 7:0713M. 13. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses and events have been routed through Town Hall Departments and any conditions have been noted below. A. Vote to Approve Meeting Minutes: ➢ May 1, 2024 ➢ July 31, 2024 B. Vote to Approve Warrants: ➢ Town Vendor Warrant No. 25007T in the amount of $2,373,460.27 ➢ Electric Vendor Warrant No. 25007E in the amount of $437,275.23 ➢ Town Vendor Warrant No. 25008T in the amount of $834,499.77 ➢ Electric Vendor Warrant No. 25008E in the amount of $249,255.45 ➢ School Vendor Warrant No. 25008S in the amount of $1,054,264.23 C. Consideration of Permits and Licenses: ➢ Consideration of Special Events Application for St. Mary's Parish for September Fest ➢ Consideration of Special Events Application Block Party on Colonial Drive ➢ Consideration of New Date for Mansfield Rotary Event on September 28'h ➢ Consideration of Revised Banner Request for Mansfield Rotary D. Proclamations: ➢ Hometown Hardware Motion: To approve the consent agenda pending event routing through Town Departments. (Wilk/Roche) Passes 3:0 Select Board Meeting Minutes August 21, 2024 14. Consideration and Approval of Town Payroll Warrants: ➢ Town Payroll/Town Medicaid Payroll 24057UPT in the amount of $213,587.49 Motion: To approve Town Payroll/Town Medicaid Payroll 24057UPT in the amount of $213,587.49. (Wilk/Roche) Passes 3:0 ➢ Town Deductions Vendor Payroll 25006TV in the amount of $68,317.97 Motion: To approve Town Deductions Vendor Payroll 25006TV In the amount of $68,317.97. (Wilk/Roche) Passes 3:0 ➢ Town Payroll/Town Medicaid Payroll 25007PT in the amount of $1,240,736.50 Motion: To approve Town Payroll/Town Medicaid Payroll 25007PT in the amount of $1,240,736.50. (Wilk/Roche) Passes 3:0 ➢ Town Deductions Vendor Payroll 25007TV in the amount of $718,839.32 Motion: To approve Town Deductions Vendor Payroll 25007TV in the amount of $718,839.32. (Wilk/Roche) Passes 3:0 ➢ School Payroll/School Medicaid Payroll 25007PS in the amount of $1,601,904.00 Motion: To approve School Payroll/School Medicaid Payroll 25007PS in the amount of $1,601,904.00. (Wilk/Roche) Passes 2:0:1 Ms. Doherty Abstained ➢ School Deductions Vendor Payroll 25007SV in the amount of $102,368.04 Motion: To approve School Deductions Vendor Payroll 25007SV in the amount of $102,368.04. (Wilk/Roche) Passes 3.0 15. Correspondence There were no correspondence items. 16. Select Board Member's Comments and Questions There were no questions or comments from Select Board members. 17. Any items not anticipated by the Chair 48 hours prior to this meeting There were no items. 18. Adjourn Motion: To adjourn the August 21, 2024 Select Board Meeting at 7:0913M. (Roche/Wilk) Passes 3:0 tl Signature Date Minutes prepared by Carrie Champagne Documents used in meeting: 1. Change of manager application for Bertucci's 2. Job descritipion of auxiliary officer 3. Job description for COA secretary 4. Select Board yearly calendar document 5. Minutes of the July 10, 2024 6. Special Events Application for St. Mary's Parish for September Fest 7. Special Events Application Block Party on Colonial Drive 8. Email from Mansfield Rotary for change of date for their event and revision to banner request Select Board Meeting Minutes August 21, 2024