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HomeMy WebLinkAboutRecreation Comm. 07/30/2024Recreation Commission Meeting Minutes July 30, 2024 Attendees Present: Ed Westhaver; Acting Chairman, Linda McCabe; Clerk, Chris Leard, Patrick Latchaw Sherri Gurnon; Parks & Recreation Director Mary Sellner; Assistant to the Recreation Director 1. The meeting was called to order at 6:00 PM. 2. Minutes of the Recreation Commission Meeting from May 28, 2024. Motion: By Patrick Latchaw to approve the Recreation Commission Meeting Minutes from May 28, 2024 as written. Seconded by Chris Leard. Motion passes, 4-0. 3. Visitors: Joshua Dixon, Recreation Pickleball Participant, came before the Commissioners to discuss the substitution policy in regard to the Pickleball program. Mr, Dixon would like to add a substitution policy to the Pickleball program to increase program attendance due to low numbers showing up to play each day/week. He stated that some days only a few enrolled players show up which makes it difficult to play games. Sherri Gurnon addressed Mr. Dixon stating the intent on. the program is for recreational play, not for competition or levels of play, experienced and new players are invited to participate, Ms, Gurnon felt that the complaints or how the program changed to utilizing substitutions or non -enrolled players participating was not discussed with her by the Summer Pickleball Program Directors. Ed Westhaver relayed to Mr. Dixon that he had brought up some information that would be best addressed if the members of the Recreation Commission to go to the courts and make some observation. After those observations, the Recreation Commissioners will meet to make any necessary changes to the program. Sherri Gurnon asked for a vote to approve the "No Non - Registered Players, Guests, or Substitutes, Permitted" added to the registration form for Fall Pickleball Co -Ed Recreational League, 2024. Motion: By Chris Leard to approve the modification to the Fall Registration Pickleball Registration form adding, "No Non -Registered Players, Guests, or Substitutes, Permitted". Seconded by Linda McCabe,': Motion passes, 4-0. Maureen Doherty, Select Board Chair » cy ..�. - cry M 4. Facility Requests: i �' a LD • MHS- Tim Selmon { Memorial Park; August 6 — November 22, 2:00-5:30pm Plymouth Street (Cross Country Meets); September 24; October 1, 8, 2:00 15pb Motion: By Chris Leard to approve the MHS requested dates as requested. Seconded by Patrick Latchaw. Motion passes, 4-0. • Women's Soccer- Danielle Correia Plymouth St. Turf Field; September 22; October 6, 20; November 3; 10:00am-12:00pm Motion: By Linda McCabe to approve the Women's Soccer requested dates as requested. Seconded by Chris Leard. Motion passes, 4-0. • MUASC- Mike Troiano Plymouth Street Turf / Grass Fields; Sunday mornings, August 24 — November 17, 8:00am-12:00pm Motion: By Patrick Latchaw to approve the requested dates by MUASC with the exception of the Women's Soccer requested dates (Sept. 22, October 6, 20 and November 3) and the MYS's dates for the Columbus Day Tournament (October 12- 14). Seconded by Linda McCabe. Motion passes, 4-0. • Athletic Training World- Mario Harrison Plymouth Street- Youth Personal Training; July 16, 23, 30; 6:00-7:00pm Motion: By Linda McCabe to approve the request by Mario Harrison as requested: Seconded by Chris Leard. Motion passes, 4-0. • Mansfield Cricket Club- Mohamed Joufardeen Memorial Park Baseball Field; Saturday, August 31, 12:00-6:00pm Motion: By Patrick Latchaw to approve the request by Mansfield Cricket Club as requested. Seconded by Chris Leard. Motion passes, 4-0. 5. Old Business: • Linda McCabe- 250t11 Celebration Committee Meeting Update • Patrick Latchaw briefed the Recreation Commissioners on the meeting that was held July 8 by the Open Space Committee. SRPEDD is ready to start applying for grants to move forward. They will attend a Recreation meeting soon to go over the information they collected and what will be happening next with the information from the surveys completed by the Mansfield residents. • Cluistine Leard disclosed that there were no new updates regarding Memorial Park Master Plan Study Update. • Sherri Gurnon stated there were no new updates for 50 West Street. Grants are being applied for to cover some of the costs. • Ms. Gurnon stated that attendance at a Library Meeting regarding the Library Meeting Room status will be discussed in the fall. • Sherri Gurnon asked Ed Westhaver to speak about the awarding of our 2024 MHS Scholarship to Eva Hourigan. Mr. Westhaver stated that when he called her name as the winner of the scholarship, there was a tremendous round of applause. It appeared to him that she is a well-known and respected student at Mansfield High School. MS/sg;06/17.doc:5:receom f rec: msword 2 6. New Business: • Sherri Gurnon received an email from a resident regarding the need for a second AED at Plymouth Street Recreational Facility. The current AED is located at the concession stand which is far from most of the events/programs at Plymouth Street. Ms. Gurnon informed the Recreation Commissioners that she reached out to the Fire Chief, Justin Desrosiers, regarding this request. He suggested that, in conjunction with Parks and Recreation, a fundraising campaign is scheduled to be set up online to allow for the purchase the AEDs and the heated enclosures that are necessary to prevent damage if temperatures fall below 32 degrees. As money comes in, AEDs will be purchased with the heated enclosures, starting with the additional one requested at Plymouth Street. The goal is to have them set up at all the other parks in Mansfield. • Ms. Gurnon informed the Recreation Commissioners that Mansfield Youth Soccer permitted Resendes Soccer Camp to use the Plymouth Street fields for their camp during time that was permitted to MYS by the Parks and Recreation Department. This situation was addressed last year when it was discovered that MYS sublet to RSC in 2023. They were told at that time that this was a violation of their permit and money collected from RSC was to be turned over to the Recreation Department. Due to the second violation, the Recreation Commissioners agreed to send a letter to the Board of MYS. • Sherri Gurnon updated the Recreation Commission regarding the cracks at the Memorial Park Tennis Courts. Ms, Gurnon stated that they are a safety hazard. The courts need to be replaced and that request has been placed on CIP. In the meantime, this fall, the cracks will be sealed again which is only a temporary fix. • Ms. Gurnon notified the Recreation Commissioners that Mr. Tim Selmon announced that the MHS Turf Fields will be done by Labor Day. 7. Next Commission Meetine: Tuesday, August 27, 2024 6:00 PM. To be held at the Town Hall. 8. Motion: By Patrick Latchaw to adjourn. Seconded by Chris Leard. Motion passes, 4-0. The meeting was adjourned at 7:33 PM. Respectfully Submitted u Mc7ca e Recreation Commission Clerk MS/sg;06/17.doc:5:reccom f. rec: msword Date