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HomeMy WebLinkAboutSelect Board 07/10/2024Select Board Meeting Minutes July 10, 2024 Present: Ms. Maureen R. Doherty, Chair; Mr. Brendan Roche, Vice -Chair; Mr. Walter L. Wilk Jr., Clerk; and Mr. Michael A. Trowbridge Sr. were present in Meeting Room 3 A/B at Town Hall; Mr' Kevin ubmas, Town �rt7 Manager and Mr. Matt Violette, Assistant Town Manager/Finance Director were also`presehtl t,E Not Present: Ms. Diana Bren 13 A 110: 52 1. Call To Order Select Board Meeting -Pledge of Allegiance Ms. Doherty, Chair called the meeting to order at 6:08PM. She then reminded everyo, ne t�a�fihe meeting was being broadcast live and taped for future broadcast on Mansfield Cable. She then asked everyone present to stand and recite the pledge of allegiance. 2. Town Manager's Report • Insurance Update • Economic Development Director • Harry B Chase Junior Place • South Main Street Sidewalks • Goals and Objectives End of Year Discussion • 3 Police Department Job Descriptions • Recognition of 5th Anniversary for SEMRECC • MassDOT Additional Paving Route 140/495 • CommCann Approval from Cannabis Control Commission Opening July 61h • Implementation of Body Worn Cameras • Miscellaneous Items Select Board Questions and Comments on Town Manager's Report Mr. Dumas began his report by stating that Select Board member Wilk attended the insurance meeting with the Town and the insurance company. Mr. Wilk commented that he thought they did a good job and the increase was due to exposures. Mr. Dumas looked into adjusting the deductible however that would only save a couple thousand dollars. He then publicly thanked Chris McDermott for his work and stated that his last day will be Friday, July 121h. He then stated that he is looking to have a ribbon cutting in August for Harry B Chase Junior Place. Mr. Dumas then provided an update to goals and objectives and then stated that the Police Department is requesting three job descriptions and then an amendment was needed for the special municipal employee list due to the addition of the positions and will be discussed further in the agenda. He then recognized the 51h Anniversary for SEMRECC. Mr. Dumas stated that MassDOT has been doing paving at route 140 and 495. He then announced that CommCan located at 611 West Street opened on July 61h for the sales of medical and recreational cannabis. He then updated the Board that the Police Department is implementing body worn cameras. He then noted that at the request of the Chair a letter was sent to the Town of Norton's Town Manager and Fire Chief for the loan of their fire truck over the weekend when our fire truck was involved in a hit and run accident on Route 495. Lastly, he updated the Board on switching cell phone carriers from Verizon to AT&T which is a cost savings measure and provides a better coverage area. Mr. Trowbridge commented that it was nice that the Harry Chace Place park was open for the Family Fun Night. He stated that it looks great and asked if the Historically Society could be recognized for their help in the project on the sign and Mr. Dumas responded that he would speak with Mr. Ahern. Mr. Trowbridge said he was happy for Mr. McDermott and wished him the best. Ms. Doherty wished Mr. McDermott well and appreciated the letter to Norton and was glad no one was hurt in the fire truck incident. Mr. Roche thanked everyone for the Park and Rec Duck race, Mr. McDermott and the police department for the work to get body warn cameras. Mr. Wilk echoed the full Board on all the items that were mentioned. Select Board Meeting Minutes ,fly 10, 2024 3. Public Comment There were no comments online or in person. 4. Interview Robert O'Connell, Keith Ninesling and Eileen Cusack for the Board of Registrar of Voters Ms. Doherty invited Mr. O'Connell and Ms. Cusack to come forward. Mr. Ninesling was not present. Mr. Wilk asked Mr. O'Connell to tell the Board about himself. Mr. O'Connell then answered the question and all the other questions that had not been asked yet. Ms. Cusack then spoke about how she was not interested in this position and wanted to support Mr. O'Connell getting this position and representing the Republican Town Committee. Ms. Doherty took an item out of order and moved to item #16. S. Interview Kathleen Fasoli for Vacancy on the Non -Profit Gift Fund Committee Ms. Kathy Fasoli was invited to come forward and the Board asked her a series of questions about herself. Ms. Doherty took the item out of order and moved to item #17. 6. Discussion and Consideration of Common Victualler License for Arman's Pizza and Grill Mr. Tigan came forward and stated that he is purchasing Deco's pizza and changing the name. He stated that this will be his fourth pizza location. Motion: To approve the common victualler license for Arman's Pizza and Grill. (Wilk/Roche) Passes 4:0 7. Discussion and Consideration of Special Events Application and One Day Beer/Wine License Application for Mansfield Girls Softball and Shovel Town Brewery for August 24, 2024 at the Mansfield Airport Ms. Ann Reynolds came forward representing the Mansfield Girls Softball Association. She stated that this is a fundraiser corn hole event and the public is welcome to attend. She noted that the event is being held at the Mansfield Airport on August 24th. Motion: To approve the event application for Mansfield Girls Softball and one day beer/wine license for Shovel Town Brewery pending routing through Town Departments. (Wilk/Roche) Passes 4:0 8. Discussion and Consideration of Special Events Application and One Day Beer/Wine License Application for St. Gregory Greek Orthodox Church and Bartending Service of New England for August 24, 2024 Mr. Rich Vinton was present and stated that this was the first time the church was going to have a Greek festival to help provide funding for the church. He stated that the church is a regional church serving several communities and this event was also being held on August 24tn Motion: To approve the event application for St. Gregory Greek Orthodox Church and one day beer/wine license Bartending Service of New England pending routing through Town Departments. (Wilk/Trowbridge) Passes 4:0 9. Discussion and Consideration of License Agreement for Hands -On Montessorl School, Inc. Mr. Dumas stated that this is done yearly for the Hands -On Montessori School, Inc. Motion: To approve the 2024-2025 License Agreement for Hands -On Montessori School, Inc. (Wilk/Roche) Passes 3:0:1(Trowbridge Abstained) 10. Discussion and Consideration to Approve the Non -Profit Gift Fund Recommendations for 2024 Grants Mr. Dumas stated the recommendation was provided to the Board and could be found on page 32. Ms. Doherty then read the memo provided by the Committee and what they put forward for the Select Board to consideration. Mr. Trowbridge stated he was in support of the grit chair, but wanted to know how residents would access it but no one was able to answer that question. Select Board Meeting Minutes July 10, 2024 Motion: To approve the Non -Profit Gift Fund Recommendations for 2024 Grants as presented. (Wilk/Trowbridge) Passes 4:0 11. Discussion and Consideration to Dissolve the Volunteer Advisory Subcommittee Ms. Doherty stated that this committee was set up a few years ago and handled by two members of the Select Board. She stated that none of the Board members wanted to serve on this committee so that is why it was here for discussion to see if the Board wants to continue with this process or have the interviews held as part of the Select Board meetings. Mr. Wilk asked if was like what was done tonight and Ms. Doherty confirmed and he responded that he was fine with that. Mr. Trowbridge stated that everyone needs to understand that in November and December there will be several interviews and additional meetings may be required. Ms. Champagne also noted that when you have one vacancy and several people interviewing it is difficult to tell someone they did not get a position, Mr. Dumas further noted an example when someone was very discouraged and said they would never apply again. Motion: To dissolve the Volunteer Advisory Subcommittee. (Wilk/Trowbridge) Passes 4:0 12. Discussion and Consideration of Future Volunteer Interviews for Boards, Committees and Commissions and Questions to Ask Candidates Ms. Doherty stated that the questions used tonight were what she and Mr. Roche came up with last year during the Volunteer Advisory Subcommittee interviews. Mr. Trowbridge stated that he likes the questions but there will be times that other questions may need to be asked. The Board members, agreed that the questions were sufficient and there was a consensus but no motion made. Mr. Roche commented that it may be a good idea to have a time limit on the interviews and Mr. Trowbridge responded that it is up to the Chair to keep things moving and to be concise. 13. Discussion and Consideration to Extend the Work of the Diversity, Equity and Inclusion Committee Ms. Doherty asked Mr. Roche if he wanted to lead the discussion on this item and Mr. Roche responded that he was jumping in the middle of this but knows that that it was going to end after one year from the first meeting and thought that they may need to extend to the end of the calendar year. Mr. Dumas stated that there was a lot of work and they were going to need until the end of this fiscal year. Mr. Wilk asked if this came about from a complaint and Mr. Trowbridge stated this was in response to the Board being proactive. Motion: To approve extending the work of the Diversity, Equity and Inclusion Committee to June 30, 2025. (Wilk/Trowbridge) Passes 4:0 14. Discussion of Agenda Topics for Workshop on July 31, 2025 -Select Board Policies, Discussion and Review of Ad -hoc and Subcommittees, Select Board Calendar Ms. Doherty stated she added this to the agenda and what the Board would like to discuss as part of the workshop. Mr. Trowbridge commented that the agenda could just have workshop for Select Board policies and it does not need to be specific. Mr. Trowbridge stated that he may have some policies from other communities that he had researched. Ms. Doherty stated that her vision was to go through and use the operating procedure and looks at the components that the Select Board is responsible for. She stated that the Board might find out that there are a lot of policies already done by Town departments. She stated that the Police Department did it for accreditation and the Planning Board just did theirs. She stated she wanted to reach out to all the groups and see what is already out there. Mr. Trowbridge stated that policies should be done by the Board even Police and Fire and felt the Board should start with their own policies. Ms. Doherty stated that the Select Board are not the subject matter experts and should look at what is out there then the Board can accept what they give us because we cannot change what is required by law. Mr. Trowbridge stated that how the Board operates is important compared to the other Boards. Mr. Wilk commented that he thought the Select Board creates the framework that the other boards feed off of. Mr. Dumas commented that Ms. Champagne researched through MMA and they only advised that legal counsel was an option that Select Board Meeting Minutes July 10, 2024 was found. Ms. Doherty stated that she believed that there more done globally and the Board can fill in the missing pieces. Mr. Wilk commented that the financial policies were taken from parts of other municipalities. Mr. Trowbridge stated we could start by rescinding all of our policies. Mr. Dumas stated that he could send a memo out from departments and the Board could start by getting rid of the policies that are obsolete and have a dual approach. Mr. Wilk agreed that it makes to sense to start with what is out there. Ms. Doherty then stated that she wanted to start a calendar of events that the Select Board like for example to have the State Delegation to a meeting annually September and March. She also noted that as part of the July 315Y agenda she would like discussion and review of the ad -hoc and sub committees. 15. Discussion and Consideration to Amend the Select Board Operating Procedures Page 7 to Include the Agenda Item "General Budget Discussion -Including Budget Subcommittee Update" and "Space Holder for Items Needing Town Employees to Attend" Motion: To approve the amendment to the Select Board Operating Procedures to include the agenda item of General Budget Discussion -Including Budget Subcommittee Update and Space Holder for Items Needing Town Employees to Attend. (Wilk/Trowbridge) Passes 4:0 16. Discussion and Consideration to Appoint Robert O'Connell, Keith Ninesling or Eileen Cusack to the Board of Registrar of Voters to an unexpired term to expire on March 31, 2027 Motion: To appoint Robert O'Connell to the Board of Registrar of Voters to an unexpired term to expire on March 31, 2027. (Trowbridge/Roche) Passes 4:0 17. Discussion and Consideration to Appoint Kathleen Fasoli to the Non -Profit Gift Fund Committee to an unexpired term to expire on December 31, 2025 Motion: To appoint Kathleen Fasoli to the Non -Profit Gift Fund Committee to an unexpired term to expire on December 31, 2025. (Trowbridge/Roche) Passes 4:0 18. Discussion and Consideration of Job Descriptions for the Police Department: • Auxiliary Officer • Social Services and Resource Engagement Administrative Assistant • Co -Response Mental Health Clinician Grade I Mr. Dumas provided a summary of the three job descriptions to the Board. Motion: To approve the job descriptions of Auxiliary Officer, Social Services and Resource Engagement Administrative Assistant and Co -Response Mental Health Clinician Grade I for the Police Department. (Wilk/Roche) Passes 4:0 19. Discussion and Consideration to add the Auxiliary Officer, Social Services and Resource Engagement Administrative Assistant and Co -Response Mental Health Clinician Grade I to the Special Municipal Employee List Motion: To approve the addition of Auxiliary Officer, Social Services and Resource Engagement Administrative Assistant and Co -Response Mental Health Clinician Grade I jobs to the Special Municipal Employee List. (Wilk/Roche) Passes 4:0 20. Discussion and Consideration to Send a Letter of Support for Blue Apple Bus Ms. Doherty stated that Representative Jay Barrows asking for the Boards letter of support. Motion: To approve the Town Manager write a letter of support for Blue Apple Bus. (Wilk/Trowbridge) Passes 4:0 21. General Budget Discussion — Including Budget Subcommittee Update The general budget discussion agenda item is a regular Select Board agenda item that will be for the discussion on any fiscal year budgets and may include discussions of past fiscal years or future fiscal years. Select Board Meeting Minutes July 10, 2024 Mr. Wilk stated that Budget Subcommittee is meeting tomorrow night. Mr. Violette stated that at the last meeting the Committee laid out the plans for the summer and some of the focuses on non -discretionary items and are looking at the Town's five-year plan and looking line by line and build consensus on estimates and assumptions. Mr. Wilk stated that we are comparing our health insurance to other Towns. Mr. Violette noted that the Town is in line with what other communities are doing. 22. Select Board Member Committee and Liaison Updates Mr. Roche stated that the Open Space and Recreation Plan is almost complete and he thanked everyone who came to the public workshops. He then thanked Ms. Donovan Palmer who helped lead the ADA self -evaluation and hopes that many of the items can be implemented. Mr. Trowbridge had no updates. Ms. Doherty asked if Ms. Amy Donovan -Palmer and Ms. Sarah Raposa could come in and give a presentation on the ADA report. Mr. Wilk stated that the Town and Schools Needs Assessment met and at the next meeting they will be ranking the projects based on what is realistic. 23. Public Comments There were no public comments or questions. 24. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses and events have been routed through Town Hall Departments and any conditions have been noted below. A. Vote to Approve Meeting Minutes: • April 3, 2024 • April 17, 2024 • June 5, 2024 B. Vote to Approve Warrants: • Town Vendor Warrant No. 24050T in the amount of $523,088.67 • Electric Vendor Warrant No. 24050E in the amount of $63,713.00 • School Vendor Warrant No. 240505 in the amount of $697,620.68 • Town Vendor Warrant No. 24051T in the amount of $2,568,335.44 • Electric Vendor Warrant No. 24051E in the amount of $103,350.23 • School Vendor Warrant No. 240515 in the amount of $58,298.00 • Town Vendor Warrant No. 25001T in the amount of $1,618,755.38 • Town Vendor Warrant No. 24052T in the amount of $212,349.42 • Electric Vendor Warrant No. 24052E in the amount of $291,503.87 • School Vendor Warrant No. 240525 in the amount of $741,056,85 • Town Vendor Warrant No. 24053T in the amount of $423,216.33 • Electric Vendor Warrant No. 24053E in the amount of $91,188.31 • School Vendor Warrant No. 240535 in the amount of $1,531,394.99 • Town Vendor Warrant No. 24054T in the amount of $531,676.56 • Electric Vendor Warrant No. 24054E in the amount of $1,696,649.82 • School Vendor Warrant No. 24054S in the amount of $1,169,070.94 • Town Vendor Warrant No. 25002T in the amount of $7,247,536.47 • School Vendor Warrant No. 250025 in the amount of $337,776.97 • Town Vendor Warrant No. 25002T2 in the amount of $1,052,300 C. Consideration of Permits and Licenses: • Consideration of Special Events Application for WWII Veterans Memorial Trail Ruck Race • Consideration of Banner Application for Keep Mansfield Beautiful • Consideration of Special Events Application for Block Party on Shawmut Avenue Select Board Meeting Minutes July 10, 2024 • Consideration of 2024 Water Installers License for Groundrules, LLC • Consideration of Banner Application for Mansfield Youth Basketball Association • Consideration of Rain Date for Abolition Day • Consideration of Special Events Application for Sharon Triathlon • Consideration of 2024 Drainlayers License for 1 Harding Co, Inc. • Consideration of 2024 Drainlayers License for Ground Breaking Excavation • Consideration of Special Events Application for Chalk Fun Event D. Proclamations: • Juneteenth • Wicked Tea Motion: To approve the consent agenda pending event application routing through Town Departments. (Wilk/Trowbridge) Passes 4:0 25. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 24049PT in the amount of $955,523.47 Motion: To approve Town Payroll/Town Medicaid Payroll 24049PT in the amount of $955,523.47. (Wilk/Trowbridge) Passes 4:0 • Town Deductions Vendor Payroll 24049TV in the amount of $293,712.28 Motion: To approve Town Deductions Vendor Payroll 24049TV in the amount of $293,712.28. (Wilk/Trowbridge) Passes 4:0 • School Payroll/School Medicaid Payroll 24049PS in the amount of $2,407,287.32 Motion: To approve School Payroll/School Medicaid Payroll 24049PS in the amount of $2,407,287.32. (Wilk/Roche) Passes 3:0:1(Trowbridge Abstained) Ms. Doherty I will vote in necessity • School Deductions Vendor Payroll 24049SV in the amount of $758,086.19 Motion: To approve School Deductions Vendor Payroll 24049SV in the amount of $758,086.19. (Wilk/Trowbridge) Passes 4:0 • Town Payroll/Town Medicaid Payroll 24051PT in the amount of $1,138,210.12 Motion: To approve Town Payroll/Town Medicaid Payroll 24051PT in the amount of $1,138,210.12. (Wilk/Trowbridge) Passes 4:0 • Town Deductions Vendor Payroll 24051TV in the amount of $343,305.79 Motion: To approve Town Deductions Vendor Payroll 24051TV in the amount of $343,305.79. (Wilk/Trowbridge) Passes 4:0 • School Payroll/School Medicaid Payroll 24051PS in the amount of $2,701,219.77 Motion: To approve School Payroll/School Medicaid Payroll 24051PS in the amount of $2,701,219.77. (Wilk/Trowbridge) Passes 3:0:1(Trowbridge Abstained) Ms. Doherty stated she would vote out of necessity. • School Deductions Vendor Payroll 24051SV in the amount of $836,861.78 Motion: To approve School Deductions Vendor Payroll 24051SV in the amount of $836,861.78. (Wilk/Trowbridge) Passes 4:0 • Town Deductions Vendor Payroll 24052TV in the amount of $192.14 Motion: To approve Town Deductions Vendor Payroll 24052TV in the amount of $192.14. (Wilk/Trowbridge) Passes 4:0 • School Payroll/School Medicaid Payroll 24052PS in the amount of $31,750.31 Motion: To approve School Payroll/School Medicaid Payroll 24052PS in the amount of $31,750.31. (Wilk/Trowbridge) Passes 3:0:1(Trowbridge Abstained) Ms. Doherty stated she would vote out of necessity. • School Deductions Vendor Payroll 24052SV in the amount of $8,356.60 Motion: To approve School Deductions Vendor Payroll 24052SV in the amount of $8,356.60. (Wilk/Trowbridge) Passes 4:0 Select Board Meeting Minutes July 10, 2024 26. Correspondence • Notice from`Verizon • Email from the Republican Town Committee Chair • Correspondence from the Executive Office of Housing & Livable Communities • Notices from Comcast • Public Hearing Notice from Department of Public Utilities • Email from Mike Lawlor Mr. Wilk read the list of correspondence items. 27. Select Board Member's Comments and Questions Mr. Trowbridge commented it was nice Family Fun Night and he then thanked residents for their patience shown for East Street as the Town had no choice, but to close the road down. Mr. Wilk and Mr. Roche had no comments or questions. Ms. Doherty thanked the Downtown Business Association for their work to coordinate Family Fun Night and it was a fun night. 28. Any items not anticipated by the Chair 48 hours prior to this meeting There were no items. 29. Enter into Executive Session and Not Return to Open Session for the following reasons: • Pursuant to M.G.L. Chapter 30A, Section 21, Exemption 3, to discuss strategy with respect to collective bargaining for negotiations with United Steelworkers —Supervisory Local 1917 Unit 3 collective bargaining union if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares. Pursuant to M.G.L. Chapter 30A, Section 21, Exemption 3, to discuss strategy with respect to collective bargaining for negotiations with United Steelworkers AFL-CIO-CLC, Local Union 9517-02 — Non - Supervisory collective bargaining union if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares. • Pursuant to M.G.L. Chapter 30A, Section 21, Exemption 3, to discuss strategy with respect to collective bargaining for negotiations with Firefighters Local 1820, International Association of Firefighters collective bargaining union if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares. Motion: To enter into executive session and not return to open session for the following reasons Pursuant to M.G.L. Chapter 30A, Section 21, Exemption 3, to discuss strategy with respect to collective bargaining for negotiations with United Steelworkers —Supervisory Local 1917 Unit 3 collective bargaining union, United Steelworkers AFL-CIO-CLC, Local Union 9517-02 — Non -Supervisory collective bargaining union and Firefighters Local 1820, International Association of Firefighters if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares at 8:04PM. (Trowbridge/Roche) Roll Call Vote: Wilk —Yes Trowbridge — Yes Passes 4:0 ANP Signature Minutes prepared by Carrie Champagne Roche —Yes Doherty - Yes Documents used in meeting: 1. Notice from Verizon 2. Email from the Republican Town Committee Chair Date Select Board Meeting Minutes July 10, 2024 3. Correspondence from the Executive Office of Housing & Livable Communities 4. Notices from Comcast 5. Public Hearing Notice from Department of Public Utilities 6. Email from Mike Lawlor 7. Proclamation for Wicked Tea and Juneteenth 8. Special Events Application for WWII Veterans Memorial Trail Ruck Race 9. Banner Application for Keep Mansfield Beautiful 10. Special Events Application for Block Party on Shawmut Avenue 11. Water Installers Application for Groundrules, LLC 12. Banner Application for Mansfield Youth Basketball Association 13. Email from Nicole Burch requesting Rain Date for Abolition Day 14. Consideration of Special Events Application for Sharon Triathlon 15. Drainlayers Application for 1 Harding Co, Inc. 16. Drainlayers Application for Ground Breaking Excavation 17. Special Events Application for Chalk Fun Event 18. Job Description for Auxiliary Officer; Social Services and Resource Engagement Administrative Assistant and Co -Response Mental Health Clinician Grade 1 19. Select Board meeting minutes from April 3, 2024; April 17, 2024 and June 5, 2024 20. Special Municipal Employee List 21. Select Board Operating Procedure 22. License Agreement for Hands -On Montessori School 23. Non -Profit Gift Fund 2024 Grant Recommendation 24. Common Victualler License for Arman's Pizza and Grill 25. Special Events Application and One Day Beer/Wine License Application for Mansfield Girls Softball and Shovel Town Brewery for August 24, 2024 26. Special Events Application and One Day Beer/Wine License Application for St. Gregory Greek Orthodox Church and Bartending Service of New England 27. Questions from Volunteer Advisory Subcommittee 28. Board/Committee Application for Robert O'Connell 29. Board/Committee Application for Kathleen Fasoli Select Board Meeting Minutes July 10, 2024