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HomeMy WebLinkAboutSelect Board 04/17/2024Select Board Meeting Minutes April 17, 2024 Present: Ms. Diana L. Bren, Chair; Mr. Neil Rhein, Vice -Chair; Mr. Brendan Roche, Clerk; and Ms. Maureen R. Doherty were present in Meeting Room 3 A/B at Town Hall. Mr. Kevin Dum 11.19WPJMana er and Mr. Matt Violette, Assistant Town Manager/Finance Director were also present. MVi ithael A �rEridge Sr. was not present. � 1. Call To Order Select Board Meeting -Pledge of Allegiance Ms. Bren, Chair called the meeting to order at 5:37PM. She then rem in ded.eveCyone�,l;h� the meeting was being broadcast live and taped for future broadcast on Mansfield Cable 2. Town Manager's Report ➢ Federal Earmarks ➢ New PFAS Rule Proposals ➢ IRS Penalty ➢ Local Cultural Grants ➢ WEA Alert System ➢ Solid Waste Program —Trash & Recycling Update ➢ Save the Date —Annual Town Meeting 5/22/2024 Select Board Questions and Comments on Town Manager's Report Mr. Dumas began his report stating that he has submitted a federal earmark for grant funding for the Council on Aging project through Congressmen's Auchincloss's office. He then continued sharing that the PFAS standards requirements have changed with the Environmental Protection Agency (EPA) within in five years. He then stated that the Local Cultural Council received their annual grant for $12,000 and he wanted to formally state that the IRS penalty issue has been resolved and reiterated that it was never a Town of Mansfield error. Mr. Dumas then stated that the Town will be the first of any municipality to be able to send out alerts similar to those that the State and SEMRECC can send. He stated that there will be public outreach sessions on the trash and recycling April 25th 3pm and 7pm in meeting room 3 A/B and another at 10am on April 26'. He then asked everyone to save the date for Town Meeting on May 22"d. He then stated that the April Community Newsletter is available and that the water flushing annual maintenance begins at midnight to 6am and the streets affected will be posted on social media and the website. Lastly, he stated that June 22°d is Household Hazardous Waste Day and residents need to register. Mr. Roche commented that it is good to hear that we are in good shape on meeting the EPA's PFAS standards. Ms. Doherty commented that she was disappointed that there was no budget update in Town Manager's report tonight. Mr. Rhein asked to confirm that the water is being tested for all of the individual PFAS chemicals that were in the EPA report and Mr. Dumas confirmed that the Town was. Mr. Rhein then asked about the WEA alert system and asked how the notifications are sent and Mr. Dumas responded that they are pushed out through cell phones as an alert. Lastly, Mr. Rhein noted that the water quality report is on the Town's website. 3. Public Comments Mr. Olivier Kozlowski of 22 Tracy Circle came forward and asked if the trash fee was still on the table for discussion. Ms. Bren responded that there has been no vote of the Board yet. Mr. Kozlowski asked what the legal process was that needs to happen to institute a fee, Mr. Dumas stated that the Select Board would take a vote to set a fee for service. Mr. Kozlowski then asked if the fee was outside of proposition two and a half and Mr. Dumas responded that the fee would be collected and will be considered as part of the local receipts and is outside of proposition two and a half. Select Board Meeting Minutes April 17, 2024 4. Discussion and Consideration of 2024 Live Nation License Agreement and Entertainment License Mr. Jason Sandoval, Live Nation General Manager, Chief Desrosiers and Chief Sellon were present. Mr. Dumas began by stating that he made one change today and that was in section G where he specifies who is his designees. He stated that they are planning to sit down annually and review a capital plan. Mr. Sandoval then stated that they have four weeks until the season starts with first show on May 17th for Neil Young, He stated that they are busier with 10-15 more shows than last year for a total of about forty shows, three graduations. He stated that this means more work for everyone but it is team effort with public safety. Ms. Doherty commented that last year there was volatile weather and asked what they would do differently this year. Mr. Sandoval stated that they have meteorologist assigned to the venue and there are improvements but think evacuation was the right decision last year. He stated that this year they are prepared to be more communicative to patrons. Ms. Doherty asked the Chiefs if they are okay with the contract. Chief Desrosiers responded that the contract is acceptable and Chief Sellon stated that there is lots of communication and refinement to the process. Mr. Rhein thought it was great to have command center and asked when that would be completed and Mr. Sandoval responded that they have not started construction but should be done in June or July. Mr. Roche thanked them all for being here and asked if Mr. Sandoval was going to be here in five years and if they had a five-year plan. Mr. Sandoval stated that there was no guarantee as to who will be in which position and the capital planning goes three to five years ahead. Mr. Roche asked if event schedule will be sent to the full Board and Mr. Sandoval stated he will make sure it is sent to the selectboard@mansfieldma.com email address. Ms. Bren asked about the hiring needs and Mr. Sandoval responded that they have held five job fairs and hired 200 people. Motion: To approve the 2024 Live Nation License Agreement and Entertainment License. (Roche/Doherty) Passes 4:0 S. Discussion and Consideration of 2024 Commercial Parking License for Live Nation Adding an Additional 79 Paid Spaces Mr. Sandoval stated that they are seeking these additional spaces which will be for oversized vehicles. These vehicles will be required to pay to parking in advance so that they can be parked in a way to make it easier. Ms. Bren asked for a definition of oversized vehicle and Mr. Sandoval stated that it is anything over 18 feet long. Motion: To approve the 2024 Commercial Parking License for Live Nation with the additional paid spaces for a total of 931 spaces. (Roche/Doherty) Passes 4:0 6. Discussion and Consideration of Class II Dealer License for PPT Auto dba Mansfield Motors A representative from PPT Auto was present seeking a Class II Auto Dealer license. He stated that he wanted to continue operating the business as it has in the past for used auto vehicles and repairs. Motion: To approve a Class II Dealer License for PPT Auto dba Mansfield Motors. (Roche/Doherty) Passes 4:0 7. Economic Development Update from Chris McDermott Mr. McDermott came forward and gave a presentation on economic development from the last quarter. He provided information on the Downtown Fagade program, MSROD and business outreach within the community. The Select Board members then asked some questions of Mr. McDermott and Mr. Dumas. 8. Discussion and Consideration of Proclamation and Flag Request for Pride Month Ms. Bren asked Mr. Roche to read a statement from Select Board member Mr. Trowbridge who was not able to be here tonight but this was his request to bring forward. Mr. Rhein had no questions. Mr. Roche stated that it is important to be a welcoming community and let people be themselves and that they are safe and open to be here. Ms. Doherty asked about the process because she was in favor of a flag process and wanted Select Board Meeting Minutes April 17, 2024 to ensure that the Town is inclusive to everyone. She stated that there were two requests sent to the Board, one from Mr. Lawlor and one from Ms. Fehervari and only one was moved forward. Mr. Dumas responded that if the Board member wants to bring a request forward they can. The Town is not accepting applications for flying flags. Ms. Bren added that Mr. Trowbridge asked for this to be on the agenda and no one has brought Mr. Lawlor's request forward. Ms. Doherty responded that she would have brought everyone's request forward and Mr. Dumas responded that it is not meant to bring someone else's request forward. Ms. Doherty stated she had a different impression of the process and was confused by this and did not want someone to feel slighted. Ms. Bren stated that she was glad Mr. Trowbridge brought this request forward and she wants Mansfield to be an inclusive community. Motion: To approve the proclamation and flag request for pride month. (Roche/Doherty) Passes 3:0:1 (Doherty abstain) 9. Discussion and Consideration of 2024 Commercial Parking License for MMAS Mr. Roche asked if this license is for parking for their own events or is it for Xfinity Center and Ms. Champagne responded that it is for paid parking spaces which is what they do for concerts at Xfinity Center. Motion: To approve the 2024 Commercial Parking License for MMAS. (Roche/Doherty) Passes 4:0 10. Discussion and Consideration of 2024 Commercial Parking License for Foundry Street, LLC Motion: To approve the 2024 Commercial Parking License for Foundry Street, LLC. (Roche/Doherty) Passes 4:0 11. Discussion and Consideration of 2024 Commercial Parking License for Rumford, LLC Motion: To approve the 2024 Commercial Parking License for Rumford, LLC. (Roche/Doherty) Passes 4:0 12. Discussion and Consideration to Appoint Brendan Roche as the Southeastern Regional Planning & Economic Development District (SRPEDD) from May 31, 2024 to June 1, 2025 Motion: To appoint Brendan Roche as the Southeastern Regional Planning & Economic Development District (SRPEDD) from May 31, 2024 to June 1, 2025. (Doherty/Bren) Passes 4:0 13. Select Board Member Committee and Liaison Updates Ms. Bren noted that the Board will be doing Mr. Dumas's review at the next meeting and she will be emailing the template. Ms. Bren also announced that there will be meetings to review the trash and recycling program for residents on April 25th and April 26th and the meetings will be recorded and available online. Mr. Rhein stated that the Keep Mansfield Beautiful Spring Clean Up is Saturday, April 27th and people are welcomed to participate. Mr. Roche stated that on Monday, May 13th at the library there will be an open space and recreation plan public workshop from 5:30 pm to 7:30 pm. Ms. Doherty thanked Mr. Violette who met with her, Ms. Jenifer Sellon and Ms. Greta Thurston to give a review of the audit process. Ms. Doherty stated that the library has published their monthly newsletter and lists all of the types of discounts and passes. She further noted that the COA is having their Tri-Ad meeting next Wednesday. Ms. Doherty then stated that the DEI candidates who interviewed tonight asked for a DEI update or a presentation. Ms. Bren responded that it has been difficult for people to attend the meetings. Mr. Dumas stated that scheduling has been an issue and the item they are going to work on first is an audit on communication. Ms. Doherty stated it will be a tough decision on who to appointment as all the candidates who interviewed were passionate and interested in DEI. 14. Public Comments There were no comments. Select Board Meeting Minutes April 17, 2024 15. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. A. Vote to Approve Meeting Minutes: • March 27, 2024 B. Vote to Approve Warrants: • Town Vendor Warrant No. 24041T in the amount of $2,791,047.76 • Electric Vendor Warrant No. 24041E in the amount of $1,658,326.85 • Town Vendor Warrant No. 24042T in the amount of $330,953.27 • Electric Vendor Warrant No. 24042E in the amount of $132,491.75 • School Vendor Warrant No. 24042S in the amount of $685,735.74 C. Consideration of Permits and Licenses: • Consideration of Special Events Application for Keep Mansfield Beautiful • Consideration of Special Events Application for Rumford, LLC • Banner Application for American Foundation for Suicide Prevention • Banner Application for Mass Arts Center D. Consideration of Certificates and Proclamations: Motion: To approve the consent agenda. (Roche/Doherty) Passes 4:0 16. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 24041T in the amount of $837,240.88 Motion: To approve Town Payroll/Town Medicaid Payroll 24041T in the amount of $837,240.88. (Roche/Doherty) Passes 4:0 • Town Deductions Vendor Payroll 24041TV in the amount of $267,359.87 Motion: To approve Town Deductions Vendor Payroll24041TV in the amount of $267,359.87. (Roche/Doherty) Passes 4:0 • School Payroll/School Medicaid Payroll 24041PS in the amount of $1,905,801.45 Motion: To approve School Payroll/School Medicaid Payroll 24041PS in the amount of $1,905,801.45. (Roche/Bren) Passes 3:0:1 (Doherty Abstained) • School Deductions Vendor Payroll 24041SV in the amount of $603,190.45 Motion: To approve School Deductions Vendor Payroll 24041SV in the amount of $603,190.45. (Roche/Doherty) Passes 4:0 17. Correspondence • Letter from Xfinity • Notice from Alcoholic Beverages Control Commission Mr. Roche read the list of items above 18. Select Board Member's Comments and Questions Mr. Roche and Ms. Doherty had no questions. Mr. Rhein expressed concern about the graffiti and bridge work that was needed at Fulton Pond on West Street, 19. Any items not anticipated by the Chair 48 hours prior to this meeting There were no items. 20. Adjourn Motion: To adjourn the April 17, 2024 Select Board meeting at 7:3213M. (Doherty/Roche) Passes 4:0 Select Board Meeting Minutes April 17, 2024 Signature Minutes prepared by Carrie Champagne Documents used in meeting: 7-�`�lz Y Date 1. 2024 License Agreement for Live Nation 2. Entertainment License Application for Live Nation 3. Commercial Parking Application from Live Nation 4. Class II Dealer License Application from PPT Auto dba Mansfield Motors 5. Email from Michael Trowbridge with Pride Proclamation and Flag Request 6. Commercial Parking Application for MMAS 7. Commercial Parking Application for Foundry Street, LLC 8. Commercial Parking Application for Rumford, LLC 9. SRPEDD Form for Commission Appointment 10. Meeting Minutes of March 27, 2024 11. Special Events Application for Keep Mansfield Beautiful 12. Special Events Application for Rumford, LLC 13. Banner Application for American Foundation for Suicide Prevention 14. Banner Application for Mass Arts Center 15. Letter from Xfinity 16. Letter from Alcohol Beverages Control Commission Select Board Meeting Minutes April 17, 2024