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HomeMy WebLinkAboutSelect Board 06/05/2024Select Board Meeting Minutes June 5, 2024 Present: Ms. Maureen R. Doherty, Chair; Mr. Brendan Roche, Vice -Chair; Mr. Walter L. Wilk Jr., Clerk; Mr. Michael A. Trowbridge Sr. and Ms. Diana L. Bren were present in Meeting Room 3 AM at Town Hall. Mr. Kevin Dumas, Town Manager and Mr. Matt Violette, Assistant Town Manager/FinaAWe ro rerrelso present. Mr. Brendan Roche was not present at the start of the meeting but arrfs at �! 6PIVI`. 1. Call To Order Select Board Meeting -Pledge of Allegiance Z�2U ,jU. I I A 8: 38 Ms. Doherty, Chair called the meeting to order at 5:33PM. She then rem inded;eyeryN'topelthat the meeting was being broadcast live and taped for future broadcast on Mansfield Cable. She then asWd',Uvery`one present to stand and recite the pledge of allegiance. Ms. Doherty then took a moment to thank Ms. Bren as the outgoing Chair and for getting us through the last year smoothly. She then wished the full Select Board a great year. Ms. Bren thanked her for the kind words. 2. Town Manager's Report ➢ Comm Can —Cannabis Control Commission ➢ Miscellaneous Items Select Board Questions and Comments on Town Manager's Report Mr. Dumas stated that CommCan has received permission from the Cannabis Control Commission (CCC) and they should be open this summer for business. He then provided an update on the Town's recycling contamination audit, last year it was 11.2% and now it is down to 4.5%. Mr. Dumas then stated that he will be meeting to discuss changes that may be needed for cyber security within the water division and it is recommended that municipalities replace technology every three years. He then stated that Budget Subcommittee is meeting tomorrow night at 6:30PM. Mr. Dumas then provided a grant update. Lastly, Mr. Dumas asked to save the date for family fun night of Tuesday, July 9th from 6-9pm and if anyone is interested in having a table they can email dbamansfield@gmail.com. Mr. Trowbridge asked what the Town got from CommCan host community agreement and Mr. Dumas stated that there is nothing extra except the three percent in taxes and we can no longer get funding for good will or additional three percent. Ms. Bren asked about what kinds of items are they recommended to be updated every three years for water systems and does it impact the money that is allocated to the water department. Mr. Dumas responded that the technology includes anything that touches the main frame of the system. Mr. Dumas stated that he did not see any major expenses. Ms. Bren then stated that traffic will be more difficult on July 91h for Family Fun Night as there is also a concert at the Xfinity Center. Mr. Roche thanked everyone for all the good things in the report. Mr. Wilk stated that when he was on the Finance Committee someone from the CCC came and the Committee asked if the taxes and things were going to be ongoing and they had said yes but it seems that they changed their mind. Mr. Dumas confirmed that it was lobbying from the legislatures and he believes there were many agreements that were overboard that made the CCC go to the State legislature. Mr. Wilk then asked what financial impact does that have and Mr. Dumas responded that a couple hundred thousand dollars. 3. Public Comments Ms. Sally Fehevari of 86 Lawndale Road came forward and thanked the Board for their support at the pride event. Mr. Feely of 489 Fruit Street came forward and asked if the cyber improvements will that have a positive impact on our insurance and Mr. Dumas responded that it may just hold us where we are. The Chair stated that they need to skip ahead to agenda #5 and #6 as it was not 6PM. Select Board Meeting Minutes June 5, 2024 4. 6PM Public Hearing in Accordance of M.G.L. Chapter 138, Section 12 for a New All Alcohol Common Victualler On Premises License for Alba Restaurant Mansfield, Inc., Nardi Keka Manager located at 30 Reservoir Street pending routing through Town Hall Departments and Public Safety Mr. Wilk read the public hearing notice below. In accordance with the provisions of Massachusetts General Laws Chapter 138 Section 12 as amended the Mansfield Select Board will hold a public hearing on Wednesday, June 5, 2024 at 6PM on the application of Alba Restaurant Mansfield, Inc., Nardi Keka Manager, for a new Annual All Alcohol On - Premises Common Victualler license to be located at 30 Reservoir Street. The Select Board will make its Wednesday, June 5, 2024 meeting live on Mansfield Cable Access and live virtually via GoToWebinar to ensure that interested members of the public can clearly follow and participate in the deliberations of the Select Board. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/or requirement to attend this meeting can be found at the Town of Mansfield's website at www.mansfieldma.com. Motion: To Open the Public Hearing at 6:03PM. (Wilk/Roche) Passes 5:0 Mr. Walter Sullivan, the attorney for the business who wishes to open Alba restaurant at 30 Reservoir Street was present. He stated that they will have 10,000 square feet of indoor space and 1,000 square feet for an outdoor patio. He added that this will be Mr. Keka's fourth restaurant and they are anticipating to open in November and they have no violations with the ABCC at any of their other restaurants. Mr. Keka then arrived and Mr. Trowbridge shared that it is important to let the Board know if there is a change in the manager. Mr. Trowbridge then asked what type of food they would be serving and Mr. Keka responded that it will be a Mediterranean steakhouse and has been in Hanover for 23 years. Ms. Doherty commented that this was a new unique perspective to dining in Mansfield. Ms. Doherty asked if there were any members of the public that would like to speak. There was no one online that wanted to speak. Mr. Feely of 49 Fruit Street came forward and thanked them for coming here to Mansfield. Motion: To close the Public Hearing at 6:09PM. (Wilk/Roche) Passes 5:0 Motion: To approve the common vicualler all alcohol license for Alba Restaurant of Mansfield Inc. (Wilk/Roche) Passes 5:0 5. Discussion and Consideration of Select Board Meeting Start Time Ms. Doherty stated that it was asked if the meeting time could change and she added that there is nothing in the operating procedures that needs to be changed. Ms. Doherty asked what the preferred time is and Mr. Roche commented that 6PM is preferred. Mr. Trowbridge stated that the 5:30PM start time began as a way to help reduce comp time for employees who need to come to the meetings. He commented that the Town Manager Report should be moved to further down in the agenda so that the agenda items involving Town staff can be prior. Mr. Wilk stated that 6PM is better for him. Ms. Bren said 6PM will work. Motion: To have the Select Board meeting start time be 613M. (Roche/Trowbridge) Passes 5:0 6. Discussion and Consideration of Summer Meeting Schedule Ms. Doherty stated that June 19th Town Hall is closed to celebrate Juneteenth and that was the Boards second meeting date for June and would need to be moved. Mr. Dumas stated that meeting spaces are slim and the Board has to move their meeting to June 25th or June 27th or to skip a meeting in June. Ms. Doherty stated that she was on vacation the last week of the June and wondered if the Needs Assessment Committee could move to June 25th and have the Select Board meet on June 17th. Mr. Trowbridge asked if there was not much on the agenda that the Board could skip a second meeting unless something urgent comes up. Ms. Bren commented the Vice -Chair could run the meeting in her absence. Ms. Doherty then suggested that the Select Board Meeting Minutes June 5, 2024 July 31d meeting be moved to July 10th, no one disagreed. Mr. Trowbridge suggested July 311 for a policy workshop. The schedule for August will be normal with the first and third Wednesday. 7. Discussion and Consideration to Schedule a Select Board Workshop This was discussed in the above agenda item and July 31st was decided for a policy workshop. 8. Discussion and Consideration of Board and Committee Appointments Ms. Doherty asked if anyone wanted to do any of the Boards that did not have a representative/liaison for because she did not want to randomly assign members. Mr. Trowbridge volunteered for the Board of Health. Ms. Bren asked if she assigned anyone to committees that had not been requested and Ms. Doherty responded the Volunteer Advisory Subcommittee. Ms. Doherty stated she was not a fan of the Subcommittee and wanted to bring the interviews back to the full Board. Ms. Bren stated she would take the TOD and Waste Reduction, but she wanted to point out the disparity between liaison verses representative and that she had the least amount. Ms. Doherty stated that she had not looked at representative and liaison column in the spreadsheet and stated that she would be willing to give Waste Reduction to Ms. Bren. Ms. Bren stated that she would really like Community Service Awards or Council on Aging (COA). Ms. Doherty stated that she got five of the eight committees she requested and thought she was being fair and gave Ms. Bren the Facilities one because she has children in school even though she has done construction for years. Ms. Doherty also noted that the COA meets during the day. Mr. Trowbridge commented that the liaison is a conduit between them and the Select Board and it is that you go to all the meetings. 9. Consideration to Reappoint Michael A. Trowbridge, Sr. to the Mansfield Foxboro Norton Regional 4Wastewater District for a Three -Year Term to Expire on June 30, 2027 Motion: To appoint Michael A. Trowbridge, Sr. to the Mansfield Foxboro Norton Regional Wastewater District for a Three -Year Term to Expire on June 30, 2027. (Wilk/Roche) Passes 5:0 10. Discussion and Consideration for a Request for Proposal (RFP) for Town Counsel Services Ms. Doherty stated that at the April 10th Budget Subcommittee there was discussion about looking at large contracts. She stated that this is not a reflection that we are not happy with the service, it is that the Town has not gone out to bid since 2009. Mr. Trowbridge stated that the Town went out for RFP and his firm was by far the lowest back in 2016 or 2017. Mr. Trowbridge stated that he is cheaper and costs have not gone up since that time and if we go out to bid it will be higher. Ms. Doherty stated that he has been paid $611,213.14 over the past four years. Mr. Trowbridge stated it would be helpful to have the other responses from the bid done back in 2017 to compare before a vote is taken and he questioned whether or not the decision had already been made. Ms. Doherty stated that she had two conversations with the Town Manager and asked for contracts for legal counsel beforehand but did not get that level of detail. Mr. Dumas responded that her statement was not true, he stated that Ms. Griffin responded to Ms. Doherty's request and provided all the legal contracts that were in place and what dates were associated with them and if there was something else needed it was not asked for. Mr. Trowbridge commented that he is looking for the RFP responses from 2017. Ms. Doherty stated that her municipal expertise and opinion is that this should be done every three to five years. Mr. Wilk asked if there were any other professional contracts over $100,000 that have not bid in a while. Mr. Dumas stated that there are some that are not required to go out to bid like snow plowing. Mr. Wilk commented that if the Town is going to go for an override then all professional needs to be strategically looked at. Mr. Roche thought it would be good to see the information from the last RFP and agreed with what Mr. Wilk said. Ms. Bren commented that as we look at contracts the Board also consider the timing of the budget. Ms. Doherty commented that the Town can accept or reject any bid that is received because it is exempt from legal procurement. 11. Discussion and Consideration to Appoint a Select Board member to the Southeastern Massachusetts Metropolitan Planning Organization (SMMPO) and to Document that the Members Appointee will be Mr. Dumas Select Board Meeting Minutes June 5, 2024 Mr. Roche asked Ms. Bren if she wanted to continue to be the representative and she said she would. Motion: To Appoint Diana Bren as the Select Board representative to the Southeastern Massachusetts Metropolitan Planning Organization and to document that Diana's appointee will be Mr. Kevin Dumas. (Wilk/Trowbridge) Passes 5:0 12. General Budget Discussion of Fiscal Year 2024, Fiscal Year 2025 and Fiscal Year 2026 Ms. Doherty stated that this was an item asked for to be on the agenda going forward. Mr. Wilk asked Mr. Dumas if he is looking at a new trash contract and thought maybe a blended rate could be helpful and Mr. Dumas responded that Mr. Reinke is already working on that. Ms. Doherty stated that insurance, legal and trash are going to be looked at and Mr. Dumas answered that it will be comprehensive list. Mr. Trowbridge liked having it on the agenda going forward. Mr. Roche asked if it was something that should be added to the policy. Ms. Bren recommend the Board vote a new template on the next agenda. 13. Select Board Member Committee and Liaison Updates Mr. Roche commented that the Board of Health has an ADA Group that will have a presentation on June 171h Ms. Bren announced that ducks are on sale at Park and Rec and the Duck race is on June 261h. Ms. Bren also commented that the farmers market starts in a couple weeks and the Fisher Richardson house is open. 14. Public Comments Mr. Feely of 49 Fruit Street came forward and stated that all of the third graders went through the tour of the Fisher Richardson House the last two days. Mr. Feely then spoke as the Vice -Chair of Finance Committee and stated that they will want to look at contracts in their entirety all together. 15. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses and events have been routed through Town Hall Departments and any conditions have been noted below. A. Vote to Approve Meeting Minutes: • April 24, 2024 • May 8, 2024 • May 15, 2024 • May 22, 2024 B. Vote to Approve Warrants: • Town Vendor Warrant No. 24047T in the amount of $646,320.33 • Electric Vendor Warrant No. 24047E in the amount of $290,235.48 • Town Vendor Warrant No. 24048T in the amount of $721,597.22 • Electric Vendor Warrant No. 24048E in the amount of $65,903.84 • School Vendor Warrant No. 24048S in the amount of $846,346.02 • Town Vendor Warrant No. 24049T in the amount of $185,815.25 • Electric Vendor Warrant No. 24049E in the amount of $1,437,206.39 C. Consideration of Permits and Licenses: • Consideration of 2024 Drainlayers License for JRF Corporation • Consideration of Special Events Application for Rotary Club • Consideration of Banner Application for Veteran's Services — Veteran's Day Parade D. Proclamations: • Certificates for Mansfield Public Schools Retirees Motion: To approve the consent agenda. (Wilk/Roche) Passes 5:0 16. Consideration and Approval of Town Payroll Warrants: Select Board Meeting Minutes June 5, 2024 • Town Payroll/Town Medicaid Payroll 24047T in the amount of $888,741.96 Motion: To approve Town Payroll/Town Medicaid Payroll 24047T in the amount of $888,741.96. (Wilk/Trowbridge) Passes 5:0 Town Deductions Vendor Payroll 24047TV in the amount of $280,975.88 Motion: To approve Town Deductions Vendor Payroll 24047TV in the amount of $280,975.88. (Wilk/Trowbridge) Passes 5:0 • School Payroll/School Medicaid Payroll 24047PS in the amount of $1,936,417.69 Motion: To approve School Payroll/School Medicaid Payroll 24047PS in the amount of $1,936,417.69. (Wilk/Trowbridge) Passes 3:0:2 (Trowbridge and Doherty) • School Deductions Vendor Payroll 24047SV in the amount of $608,482.47 Motion: To approve School Deductions Vendor Payroll 24047SV in the amount of $608,482.47. (Wilk/Trowbridge) Passes 5:0 17. Correspondence • Letter from Knights of Columbus • Invitation from Mansfield Schools • Email from R. Valanzola Mr. Wilk read the list of correspondence items. 18. Select Board Member's Comments and Questions Ms, Bren, Mr. Roche and Mr. Wilk had no comments or questions. Mr. Trowbridge commented that concerts are coming fast and furious at the Xfinity Center and he was looking forward to the Duck race. Ms. Doherty commented that the Juneteenth celebration will be on June 18th. She then noted that it was a spectacular Memorial Day Parade and celebration. 19. Any items not anticipated by the Chair 48 hours prior to this meeting There were no items, 20. Adjourn Motion: To adjourn the June 5, 2024 Select Board meeting at 7:0813M. (Trowbridge/Roche) Passes 5:0 1 1---� , Signature 7116 Z y Date Documents used in meeting: 1. Public Hearing Notice for Alba Restaurant Mansfield 2. Application for New Alcohol License for Alba Restaurant 3. Calendars for Meetings June 2024, July 2024 and August 2024 4. SMMPO Email for Nominations 5. 2024 Drainlayers Application for JRF Corporation 6. Special Events Application for Rotary Event at Mansfield Airport 7. Banner Application for Mansfield Veteran's Services 8. Certificates for Mansfield Schools Retirees 9. Meeting Minutes of April 24, 2024, May 8, 2024, May 15, 2024 and May 22, 2024 10. Letter from Knights of Columbus 11. Invitation from Mansfield Schools 12. Email from R. Valanzola Select Board Meeting Minutes June 5, 2024